Okaloosa County School Board — Workshop Meeting, April 9, 2020 — reading text

2020 Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2020- 2021 Child Care Fees. Public Content The Child Care fees for fiscal year 2020-2021 are being submitted for School Board approval. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Riverside Elementary School Wright Elementary School The attached document outlining the fees for fiscal year 2020-2021 is highlighted to indicate changes. File Attachments !Child Care Fees for Agenda Item FY 2021.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Payroll Calendars for 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2020-2021. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2020-2021 payroll calendars are based on the school calendar which was approved by the School Board at the February 10, 2020 School Board Meeting. File Attachments payroll calendars 2020-21.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Emergency Purchase Over $25,000: Edgenuity Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : Yes Budget Source : General Funds, Project 0099 COVID- 19 Response Recommended Action : Motion to approve the emergency purchase of Odysseyware K-5 Core Virtual School Digital Services from Edgenuity, Inc. in the amount of $45,000.00 for the implementation of the District's online education program due to the Coronavirus pandemic. Public Content Request approval of the emergency purchase of Odysseyware K-5 Core Virtual School Digital Services from Edgenuity, Inc. in the amount of $45,000.00 for the implementation of the District's online education program due to the Coronavirus pandemic. Emergency purchase procedures were used per School Board Policy 2-17(12). The purchase is exempt under 6A-1.012(11)(b). Funds were paid from General Funds, Project 0099 COVID-19 Response. Copies of the letter of explanation, quote and Memorandum of Understanding are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology, at (850) 689-7153. File Attachments EDGENUITY QUOTE.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Emergency Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $182,542.00 Budgeted : Yes Budget Source : General, Project 0099 COVID-19 Response Recommended Action : Motion to approve the emergency purchase of 500ea Apple iPads, 1000ea power adapters and 1000ea Lightning to USB cables needed for the implementation of the District's online education program due to the Coronavirus pandemic. The total purchase amount is $182,542.00. Public Content Request approval of the emergency purchase of 500 each Apple iPads, 1000 each power adapters and 1000 each Lightning to USB cables needed for the implementation of the District's online education program due to the Coronavirus pandemic. The total purchase amount is $182,542.00. Emergency purchase procedures were used per School Board Policy 2-17(12). Purchases were made from State of Florida WSCA Participating Addendum Contract 43211500-WSCA-15-ACS. Funds were paid from General, Project 0099 COVID-19 Response. Copies of the letter of explanation, purchase orders and quotes are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (297 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Request to Increase Purchase Order 20003098: Bob Taylor's Carpet One Floor & Home, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $12,688.00 Budgeted : Yes Budget Source : Capital Funds, Project 6342 School Equipment Repair Recommended Action : Motion to approve the request to increase Purchase Order 20003098 for an additional $12,688.00. The original purchase order was issued to Bob Taylor's Carpet One Floor & Home in the amount of $20,767.12 to repair damage to the stage flooring at Choctawhatchee HS per OCSD RFQ#20-40. Public Content Request approval to increase Purchase Order 20003098 an additional $12,688.00. The original purchase order was issued to Bob Taylor's Carpet One Floor & Home in the amount of $20,767.16 to repair damage to the stage flooring at Choctawhatchee HS (OCSD RFQ#20-40). The increase is due to the discovery of active termites and termite damage after beginning the project. The revised purchase order total is $33,455.16. Funds will be paid from Capital Funds, Project 6342 School Equipment Repair. Copies of the letter of explanation, purchase order, change order, and quote are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments INCREASE TO PO 20003098.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 RFP 20-01 Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type :