Okaloosa County School Board — Workshop Meeting, April 9, 2020 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve First Amendment to Bank of America Umbrella Agreement for Banking Service Fee Agreement. Public Content Request approval of the First Amendment to the Bank of America Umbrella Agreement for Government Banking Service Fees which will provide the School District six (6) months of waived service fees. The six month waiver will allow sufficient time to negotiate new service fee rates. The waived fees will save the District approximately $29,000 for a six (6) month period. File Attachments First Amendment to Umbrella Agreement for Government Banking Services.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Budget Amendment #6 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $1,705,712.22 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2020: General Fund $1,469,589.17 Debt Service Funds 0.00 Capital Projects Funds 42,035.08 Other Special Revenue Funds - Federal 19,945.41 Other Special Revenue Funds - Food Service 174,142.56 Total - All Funds $1,705,712.22 File Attachments !BA 06 - Feb 2020.pdf (1,215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Monthly Financial Statement for February 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2020 Public Content The financial statement for the month ending February 29, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-02-29.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 4-13-20.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,706.72 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-4-13.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Payroll Warrant Register and Accounts Payable Warrant Register for February 2020, totaling $28,530,272.33; and Bank Transfers for February 2020, totaling $330,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $28,530,272.33 and Bank Transfers in the amount of $330,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2020, totaling $28,530,272.33; and Bank Transfers for February 2020, totaling $330,000.00. File Attachments 08 - MIS 3478 - Warrant Register - February 2020.pdf (545 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Fiscal Year 2020-2021 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13,