Okaloosa County BOCC — November 4, 2012 — Minutes — reading text

November 20, 2012 Regular Meeting The regular meeting of the Okaloosa County Board of County Commissioners was called to order at 8:30 a.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Don Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; Nathan Boyles; and Kelly Windes. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; John Dowd, County Attorney; Jim Curry, County Administrator; and members of the press. SWEARING IN CEREMONY FOR COMMISSIONERS NATHAN BOYLES AND KELLY WINDES Newly elected Commissioners Nathan Boyles (District III) and Kelly Windes (District V) and their families joined Judge Terry Ketchel at the front of the room. Judge Ketchel administered the Oath of Office to our new commissioners. Mr. Boyles and Mr. Windes introduced the members of their families and presented their wives and mothers with bouquets of flowers. PRESENTATIONS - EMPLOYEE SERVICE AWARDS Mr. Curry presented service awards to the following employees, expressing his appreciation for their continued service: Elliot Kampert----------- Five Years Andy Prevatt------------- Five Years Jose Perez--------------- Five Years Billy Martin------------- Five Years COUNTY ADMINISTRATOR'S UPDATE Mr. Curry stated recently articles have appeared in the newspaper regarding possible un-incorporation of the City of Laurel Hill. He said staff has been directed to work with City officials and return with a report. Mr. Curry stated this is the second meeting using I-Pads and it appears to be going weil. He noted that wireless conmectzions are available in the Brackin Building and efforts are being made to provide this service in the Water & Sewer Administration Building by the end of the year or possibly the first of 2013. November 20, 2012 -1- Minute Book 68, Page 46 Okaloosa County Board of County Commissioners Mr. Curry reported the selection of Chairman and Vice Chairman will be held at the December 4 meeting. He added that he will also discuss his retirement plans. FINANCE OFFICER ~- UNINCUMBERED BUDGET AND EXCESS APPROPRIATIONS Mr. Stanford stated pursuant to Chapter 218.36, #£=Florida Statutes, Constitutional Officers must remit excess fees back to the Board on or before the annual report is filed. He provided a list of the offices submitting excess fees and those with unencumbered budget dollars at the end of the fiscal year. Tax Collector - $400,653.46 in excess fees Property Appraiser - $365,859.28 in unencumbered budget Clerk of Courts - $624,125.65 in excess fees Sheriff - $2,450.00 in excess fees Supervisor of Elections - $126,083.50 in unencumbered budget COMMISSIONER'S MINUTE Mr. Harris stated he has nothing. Mr. Windes asked for anyone interested in serving as a representative for District V on the Parks and Recreation Advisory Committee to please contact him. He stated that he will bring more details at the next meeting regarding an initiative to institute a BCC Auditor position, reporting directly to the Chairman of the Board. Mr. Boyles stated he has nothing. Mr. Parisot reported Governor Scott has apparently backed off regarding his stand on appointing the Chairman and other members to the 23-County Consortium. Mr. Amunds said he would like to welcome the new commissioners to the Board. CONSENT AGENDA APPROVAL Mr. Harris made motion, seconded by Mr. Parisot, to approve the Consent Agenda. Mr. Windes and Mr. Boyles stated they will abstain from voting on Item #1. Mr. Curry noted that he has provided an updated list of primaries and alternates for the Shalimar Annex Renovation Project Task Force (Item #6). Also, for clarification, Mr. Curry stated the dates on the contract renewal form for Meridian Community Service Group are July 1, November 20, 2012 ~2- Minute Book 68, Page 47 Okaloosa County Board of County Commissioners 2012 through December 10, 2012 (Item #9). Mr. Harris amended his motion to include Mr. Curry’s points. Mr. Parisot confirmed his second. 1. October 16, 2012 Regular Meeting Minutes 2. Budget Resolutions and Budget Transfers o Resolution amending FY 2013 Budget, Tourist Development Fund (FDOT Urban Corridor Grant for U.S. Highway 98 Corridor) RESOLUTION NO. 12-167 (BA #13) o Budget Transfer: Road & Bridge Construction Fund, transfer funding from “other improvement accounts” to newly created account for “bridge conversion expenses;” BT-13-07 o Budget Transfer: General Fund, correcting incorrect account number on Budget Amendment #7 dated October 12, 2013; BT-12-08 3. Public Works: Accept for recording a drainage easement from Ronald and Susan Crawford at 501 Pocahontas Drive, Fort Walton Beach 4. Proclamation designating November as Pancreatic Cancer Awareness Month 5. County Administrator: Approve appointment of Abra McGill to Tri-County Community Council for the 2013 term 6. County Administrator: Approval of submitted names for Shalimar Annex Renovation Project Task Force 7. Public Event Permit request from Emerald Coast Triathlon Club for Bluewater Bay Duathlon on February 23, 2013 8. Public Event Permit request from Fort Walton Beach Chamber of Commerce for Mardi Gras Parade on January 19, 2013 9. Growth Management: Extension of contract for CDBG program administrative services with Meridian Community Services 10. Sheriff: Equitable Sharing Agreement and Certification 11. Purchasing: Request from Economic Development Council (EDC) to be allowed to change its invoicing to the county from a quarterly basis to a monthly basis 12. Facilities Maintenance: Request from Fort Walton Beach High School for assistance in straightening a light pole at the girls softball field 13. Public Works: Applications to FDOT for Functional Classification Change for new alignment of SR 293 as “Urban Minor Arterial” and to reclassify White Point Road as “Urban Collector” November 20, 2012 -3- Minute Book 68, Page 4g Okaloosa County Board of County Commissioners 3 yeas, 2 abstained on Item #1 (Mr. Boyles and Mr. Windes abstaining.) 5 yeas on Items #2 through #13. TOURIST DEVELOPMENT - REQUEST WAIVER OF TERM LIMIT FOR TDC CHAIRMAN Mr. Daniel O'Byrne, Tourist Development Director, asked consideration of a request from the Tourist Development Council (TDC) to waive the two one-year term limit provision of the TDC Operations & Procedures Manual regarding the election of TDC Chairman and Vice Chairman. He reported that at its meeting on August 22, the TDC unanimously approved a recommendation to the Board to waive this provision and unanimously nominated Kathy Houchins to continue in a third term as TDC Chairman and to forward that recommendation to the Board of County Commissioners. (This item was previously before the Board on October 16 but was tabled.) Upon inguiry by Mr. Amunds, Mr. O’Bryne stated he is unaware of the Board waiving any TDC policies over the last eight years. Mr. Parisot said he does not believe it is necessary to do this, adding that Ms. Houchins is doing a great job. He noted he requested this item be returned to the TDC for discussion but was unable to be present at that meeting. It was his belief there should be a turnover of TDC members in order to get fresh ideas. Mr. Parisot stated the TDC is an advisory committee and he does not believe retaining long-term membership 1s necessary. He said these policy and procedures were just approved (September 18) and questioned the request to waive the policy. Mr. Harris did not support waiving the policy and believed doing so would send the wrong message. He stated he has personally spoken with Ms. Houchins on this issue. Mr. Windes agreed that Ms. Houchins has done a good job. He said there are times when you need to waive policy but he does not think this is one of those times. Mr. Windes made motion, seconded by Mr. Parisot, to deny the request to waive the term limit provision in the TDC Operations & Procedures Manual. 5 yeas. November 20, 2012 -4- Minute Book 68, Page 49 Okaloosa County Board of County Commissioners - FORM 8B MEMORANDUM OF VOTING CONFLICT FOR | COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS T NAME—FIRST NAME—MIDDLE NAME 0 Ve) i COUNCIL, ee ae OR COMMITTEE (I. CS at 114 dosa {2M U/ Lames Oo” MAILING A Sot, / Q () THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH | SERVE IS A UNIT OE: 42 | 2/50 WN uf £ ¢\ a) COUNTY Q) CITY OQ OTHER LOCAL AGENCY CITY HI t | Dal per NAME eo LIT! "al C aS Ly OO StA DATE ON WHICH VOTE OCCURRED ay BGS ITER: pitas 7 OVEN bor oe O a) ELECTIVE Q APPOINTIVE | WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local jeve! of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. _ Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay ciose attention to the instructions on this form before completing the reverse sidé and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting an a measure which inures to his or her specia! private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained): to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this jaw, a “relative” includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A “business associate” means any person or entity engaged in or Carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate sharehoider (where the shares of the corporation are not listed on any national or regional stock exchange). * © ¥ * * a © * ¥ a * * ® © * ELECTED OFFICERS: In addition to abstaining from voting tn the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and | WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. * * * * * * * * * * 7 * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 8B - EFF. 1/2000 PAGE 1 APPOINTED OFFICERS (continued) - Acopy of the form must be provided immediately to the other members of the