Okaloosa County School Board — Workshop Meeting, May 18, 2017 — reading text

Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 17-01 External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Public Content Request approval of the committee's recommendation for RFP 17-01 External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Rita Scallan, Chief Financial Officer at (850) 833-5826. File Attachments RFP17-01 Committee Recommendation.pdf (16 KB) Minutes 4-27-2017 RFP 17-01 & 17-02 Auditing Services.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 RFP 17-02 Internal Accounts Auditing Services: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 17-02 Internal Accounts Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Public Content Request approval of the committee's recommendation for RFP 17-02 Internal Accounts Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Rita Scallan, Chief Financial Officer at (850) 833-5826. File Attachments RFP17-02 Committee Recommendation.pdf (16 KB) Minutes 4-27-2017 RFP 17-01 & 17-02 Auditing Services.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 RFP 171102 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with RFP 171102 Food Processing: USDA Commodities through The School District of Escambia County. Public Content Request approval to tag on with RFP 171102 Food Processing: USDA Commodities through The School District of Escambia County. The bid is based on fixed prices and will be used on an as needed basis to process USDA commodities. Funding will be paid from Federal Funds. The contact is effective July 1, 2017 through June 30, 2018 and a copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments RFP #171102 AWARD TAB.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 RFQ 17-30 Flooring Project for the Okaloosa Technical College, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,633.96 Budgeted : Yes Budget Source : General Funds, Project 8113 Workforce ED. Performance Incentive and Capital Funds, Project TBD pending School Board Approval Recommended Action : Motion to approve the committee's recommendation to award RFQ 17-30 Flooring Project for the Okaloosa Technical College in the amount of $31,633.96 to Curtis Remodeling & Paint, Inc. Public Content Request approval of the committee's recommendation to award RFQ 17-30 Flooring Project for the Okaloosa Technical College in the amount of $31,633.96 to Curtis Remodeling & Paint, Inc. Funding will be paid from a combination of General Funds, Project 8113 Workforce ED. Performance Incentive and Capital Funds, Project TBD pending School Board Approval. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice HS at (850) 833-3500. File Attachments RFQ_17-30.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 ITB 17-07 New and Recapped Tires Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $109,152.00 Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the committee's recommendation to award ITB 17-07 New and Recapped Tire Services to Southern Tire Mart, LLC in the estimated annual amount of $109,152. Public Content Request approval of the committee's recommendation to award ITB 17-07 New and Recapped Tire Services to Southern Tire Mart, LLC in the estimated annual amount of $109,152. Funds will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2019. A copy of the award tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-3555. File Attachments ITB 17-07 TAB.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Tag-On Bid: BC-04-02-15-23 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with Leon County Board of County Commissioners bid #BC-04-02-15-23 Ice Machines, Continuing Supply. Public Content Request approval to tag on with Leon County Board of County Commissioners bid #BC-04-02-15-23 Ice Machines, Continuing Supply. The awarded vendor is Gulf Ice Systems and the bid is based on fixed prices and will be used on an as needed basis. The bid is effective until April 20, 2020 and funding will vary. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID-BC-04-02-15-23 ICE MACHINES, CONTINUING SUPPLY-1.pdf (1,801 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members