Okaloosa County School Board — Workshop Meeting, May 18, 2017 — reading text

Statement for February 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2017 Public Content The financial statement for the month ending February 28, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Feb 2017.pdf (687 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-22-17.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2017 Absolute Date : May 22, 2017 Fiscal Impact : Yes Dollar Amount : $15,005.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-05-22.pdf (224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.13 Payroll Warrant Register and Accounts Payable Warrant Register for April 2017, totaling $24,242,689.94; and Bank Transfers for April 2017, totaling $3,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,242,689.94 and Bank Transfers in the amount of $3,230,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2017, totaling $24,242,689.94; and Bank Transfers for April 2017, totaling $3,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 10 - MIS 3478 - Warrant Register - April 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Rescission of Board Agenda Item 7.6 Dated July 25, 2016 - Request to close Choctawhatchee High School Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the rescission of School Board Agenda Item #7.6 dated July 25, 2016. Public Content On July 25, 2016, the School Board granted permission to Choctawhatchee High School to close its current Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank. BBVA Compass Bank was unable to meet the school's requirements; therefore, the account was not changed. Due to the support that First City Bank has given Choctawhatchee High School in the past and promised for the future, the school would like to continue to bank with First City Bank and requests rescission of the previously approved agenda item. File Attachments ChoctawHS-BankChange-Agenda Rescission 2017-05-22.pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 18, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2017 Absolute Date : May 22, 2017 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2017 through June 30, 2018. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year July 1, 2017 through June 30, 2018 using this agreement. File Attachments 2017-2018 ELC School Readiness Contract Completed.pdf (1,305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 RFP 17-01 External Independent Auditing Services: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the