Okaloosa County School Board — Workshop Meeting, October 22, 2015 — reading text

Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2015. Public Content The financial statement for the month ending September 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-09.pdf (526 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,025.84 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-26-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2015, totaling $23,714,040.00; and Bank Transfers for September 2015, totaling $9,425,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,714,040.00 and Bank Transfers in the amount of $9,425,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2015, totaling $23,714,040.00; and Bank Transfers for September 2015, totaling $9,425,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register September 2015.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., effective November 1, 2015 through October 31, 2016. Public Content Approval is requested for the extension of the agreement between the School Board and Doolittle Institute, Inc. for an additional year effective November 1, 2015 and ending October 31, 2016. This is an extension of the Educational Program Support Agreement dated September 24, 2012. File Attachments Doolittle Contract Extension 2015-2016.docx (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Contract for Services between the School Board of Okaloosa County and SchoolInfoApp, LLC, to provide use of mobile devices and web applications, presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Fiscal Impact : Yes Dollar Amount : $24,700.00 Budgeted : Yes Budget Source : Digital Classroom Project 5150. Recommended Action : Motion to approve Contract for Services between the School Board of Okaloosa County and SchoolInfoApp, LLC, to provide use of mobile  devices and web applications in the amount of $24,700.00, effective September 1, 2015 through August 31, 2016. Public Content This is an upgrade for the app we use for both iOS and android devices. It gives schools the ability to communicate messages, reminders, events, and more through the app. It also gives parents the opportunity to quickly contact their student's schools through their android or Apple device either via email or telephone. It should be noted that this came as a request from schools so they could do more communication to parents through mobile devices. We are merging our app with his company's app to give schools the ability to have that communication with parents while at the same time still having grade access for parents all in one app. File Attachments School Info App.pdf (1,710 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to School Health Services Plan for 2014 - 2016, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Fiscal Impact : No Recommended Action : Motion to approve the Amendment to School Health Services Plan for 2014 - 2016. Public Content The Amendment to the School Health Services Plan (pg 26 IV (2)) based on new legislation FS 394.463, the Baker Act Examination Notification. Board Policy 04-47 in place as of August 10, 2015. File Attachments 2014-2016 Okaloosa County School Health Services Plan Amended DRAFT 092215.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Recommended Action :