Okaloosa County School Board — Workshop Meeting, October 22, 2015

Thursday, October 22, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. Moment of Silence Pledge of Allegiance led by Lamar White 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 22, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Consent 7.25 Request to advertise a Public Hearing for adoption of new School Board Policy 2-21 Anti-Fraud Policy. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 4. Public Discussion Subject : 4.1 Dr. Lynn Keefe - Bus Transportation: route equity and safety for students; use of bus route software Meeting : Oct 22, 2015 - Workshop Meeting Type : Information File Attachments Keefe - bus transportation.pdf (67 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Fort Walton Beach High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 24 - October 7, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 22, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 24 - October 7, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 24 - Oct 7.pdf (78 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-Of-County Travel paid for the period of September 24 - October 7, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 22, 2015 - Workshop Meeting Type : Report Public Content Out-Of-County Travel paid for the period of September 24 - October 7, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 24 - Oct 7.pdf (85 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the third quarter of 2015, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s JULY THRU SEPT 2015.pdf (37 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law  Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the third quarter of 2015, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE - JULY THRU SEPT 2015-2016.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2015, July through September. A copy of the report is attached. For additional information, please contact Vince Windham. Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JUL - SEPT 2015.pdf (8 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Instructional Evaluation System submitted to FDOE using required template, presented by Karen Peek, Program Director of Teacher Evaluation/Certification. Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content The previously presented 2015-2016 Instructional Evaluation System has been amended to conform to the September 21, 2015, release of the Florida Department of Education's required template. Once the FDOE accepts the submission, the additions and deletions will be presented to the School Board for approval. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of October 8, 2015; Minutes of Regular Meeting of October 12, 2015, recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 8, 2015; Minutes of Regular Meeting of October 12, 2015 Public Content The minutes of Board meetings must be approved by the Board. File Attachments 10-8-2015 Workshop DRAFT.pdf (175 KB) 10-12-2015 Meeting DRAFT.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to CHOICE High School and Technical Center  for SALTO Door Lock System in the amount of $9,715.50, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,715.50 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to CHOICE High School and Technical Center for SALTO Door Lock System in the amount of $9,715.50. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to CHOICE High School and Technical Center for SALTO Door Lock System in the amount of $9,715.50. File Attachments CHOICE Door Locks Quote.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for DVR replacement in the amount of $6,678.68, presented by Rodney Walker  and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,678.68 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for DVR replacement in the amount of $6,678.68. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for DVR replacement in the amount of $6,678.68. File Attachments Task Order #2-32 Baker School DVR Replacement.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Niceville High School for student desks in the amount of $9,279.71, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting :  Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,279.71 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Niceville High School for student desks in the amount of $9,279.71. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for student desks in the amount of $9,279.71. File Attachments Niceville High Student Desk Quote.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for iPads in the amount of $9,480.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,480.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for iPads in the amount of $ 9,480.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for iPads in the amount of $ 9,480.00. File Attachments Antioch iPad Quote.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for DLP Projectors in the amount of $8,629.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,629.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for DLP Projectors in the amount of $8,629.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for DLP Projectors in the amount of $8,629.00. File Attachments Crestview HS Projector Quote.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Budget Amendment #1 - Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,241,024.17 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2015-2016. Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of September 2015: General Fund $1,064,253.61 Debt Service Funds 0.06 Capital Projects Funds 1,155,323.50 Other Special Revenue Funds - Federal 20,627.00 Other Special Revenue Funds - Food Service 820.00 Total - All Funds $2,241,024.17 File Attachments Budget Amendment #01 - Sept 2015.pdf (860 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Monthly Financial Statement for September 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2015. Public Content The financial statement for the month ending September 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-09.pdf (526 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,025.84 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-26-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2015, totaling $23,714,040.00; and Bank Transfers for September 2015, totaling $9,425,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,714,040.00 and Bank Transfers in the amount of $9,425,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2015, totaling $23,714,040.00; and Bank Transfers for September 2015, totaling $9,425,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register September 2015.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., effective November 1, 2015 through October 31, 2016. Public Content Approval is requested for the extension of the agreement between the School Board and Doolittle Institute, Inc. for an additional year effective November 1, 2015 and ending October 31, 2016. This is an extension of the Educational Program Support Agreement dated September 24, 2012. File Attachments Doolittle Contract Extension 2015-2016.docx (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Contract for Services between the School Board of Okaloosa County and SchoolInfoApp, LLC, to provide use of mobile devices and web applications, presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Fiscal Impact : Yes Dollar Amount : $24,700.00 Budgeted : Yes Budget Source : Digital Classroom Project 5150. Recommended Action : Motion to approve Contract for Services between the School Board of Okaloosa County and SchoolInfoApp, LLC, to provide use of mobile  devices and web applications in the amount of $24,700.00, effective September 1, 2015 through August 31, 2016. Public Content This is an upgrade for the app we use for both iOS and android devices. It gives schools the ability to communicate messages, reminders, events, and more through the app. It also gives parents the opportunity to quickly contact their student's schools through their android or Apple device either via email or telephone. It should be noted that this came as a request from schools so they could do more communication to parents through mobile devices. We are merging our app with his company's app to give schools the ability to have that communication with parents while at the same time still having grade access for parents all in one app. File Attachments School Info App.pdf (1,710 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to School Health Services Plan for 2014 - 2016, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Fiscal Impact : No Recommended Action : Motion to approve the Amendment to School Health Services Plan for 2014 - 2016. Public Content The Amendment to the School Health Services Plan (pg 26 IV (2)) based on new legislation FS 394.463, the Baker Act Examination Notification. Board Policy 04-47 in place as of August 10, 2015. File Attachments 2014-2016 Okaloosa County School Health Services Plan Amended DRAFT 092215.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #16-73 Speech and Language Pathology of Florida, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,485.00 Budgeted : Yes Budget Source : General Funds, Project 3008 Schl Instr Contracts - Dist Fund Recommended Action : Motion to approve Service Agreement #16-73 between Speech and Language Pathology of Florida, Inc. and The School Board of Okaloosa County, FL, on behalf of the ESE Department to provide speech and language therapy services not to exceed $56,485. Public Content Request approval of Service Agreement #16-73 between Speech and Language Pathology of Florida, Inc. and The School Board of Okaloosa County, FL, on behalf of the ESE Department to provide speech and language therapy services. The Provider will be paid $55.00 per hour for up to 1,027 hours for a total contract amount not to exceed $56,485.00. Funds will be paid from general funds, project 3008 Schl Instr Contracts - Dist Fund. The contract is effective October 27, 2015 through June 6, 2016 and a copy is attached. For additional information, please contact Melody Sommer, Program Director, ESE Department at (850) 833-5899. File Attachments SA#16-73.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Service Agreement #16-74 Danielle Gadsden, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,357.00 Budgeted : Yes Budget Source : Special Revenue, Project 6414 Title IV - 21st CCLC Recommended Action : Motion to approve Service Agreement #16-74 between Danielle Gadsden and The School Board of Okaloosa County, FL, on behalf of the Title IV Department to provide a classroom assistant position at Elliott Point ES for an amount not to exceed $3,357. Public Content Request approval of Service Agreement #16-74 between Danielle Gadsden and The School Board of Okaloosa County, FL, on behalf of the Title IV Department to provide a classroom assistant position at Elliott Point ES. The Provider will be paid $11.19 per hour for up to 300 hours for a total contract amount not to exceed $3,357.00. Funding will be paid from Special Revenue, Project 6414 Title IV - 21st CCLC. The contract is effective October 27, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title I & Title IV at (850) 833-3521. File Attachments SA#16-74.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Agreement between the School Board of Okaloosa County and Blue Cross and Blue Shield of Florida, presented by Vince Windham, Program Director, Purchasing and the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Federal Funds Recommended Action : Motion to approve the agreement between the School Board of Okaloosa County and Blue Cross and Blue Shield of Florida to provide services related to the award of RFP 16-01 Group Medical Insurance. NOTE: The agreement is currently being reviewed by the School Board's attorney and will be attached once the agreement has been approved. Public Content Request approval of the agreement between the School Board of Okaloosa County and Blue Cross and Blue Shield of Florida to provide services related to the award of RFP 16-01 Group Medical Insurance. The agreement is effective January 1, 2016 through December 31, 2016 and funding will be paid from general and federal. A copy of the agreement is attached. NOTE: The agreement is currently being reviewed by the School Board's attorney and will be attached once the agreement has been approved. For additional information, please contact Russ Frakes, Program Director, Risk Management at (850) 833-3190. File Attachments Florida Blue Renewal 2016.pdf (98 KB) Agreement with BCBS.pdf (492 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended  by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments BOARD REPORT OCTOBER 22, 2015 SUB HIRES.pdf (35 KB) October 26, 2015 Ed Support Board Report.pdf (41 KB) October 26, 2015 Instructional Board Report.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsOctober26th2015.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Tammy Arne, Food Services, 7.75 hours Julie Jernigan, Transportation, 2.25 hours Angelia Pogue, Transportation, 29.25 hours Sheila Prater, Riverside Elementary, 7.5 hours Andrea Schweim, Silver Sands, 3.5 hours Toni Sullivan, Elliott Point Elementary, 15.0 hours Monica Talley, Wright Elementary, 75.0 hours Doris Ward, Food Service, 9.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Cleared certification requirements and issuance of contracts for the 2015-2016 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teaches have cleared their certification requirements and are eligible to receive their contracts for the 2015-2016 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 10-26-2015.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Principal Evaluation System, presented by Diane Kelley, Director, Principal Evaluations, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 30, 2015 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Principal Evaluation System. Public Content On September 18, Florida districts were notified that new templates had been created for both instructional and administrative evaluation systems, as a result of legislative changes adopted by the State Board of Education, Rule 6A-5.030 and 6A-5.0411, Florida Administrative Code (F.A.C.). District evaluation plans must be reconfigured onto the new template, must be approved by the local School Board, and must be submitted to FLDOE on or before Oct. 30, 2016. The attached documentation represents our Principal Evaluation Plan using the new state template. File Attachments Principal Evaluation System Template FINAL 2015-2016.pdf (1,909 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Request to advertise a Public Hearing for adoption of new School Board Policy 2-21 Anti-Fraud Policy, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for adoption of new School Board Policy 2-21 Anti- Fraud Policy. Public Content A public hearing will be advertised to receive public input and consider approval of the proposed new School Board Policy 2-21 Anti-Fraud Policy which will establish certain principles and expectations in order to prevent fraud, investigate and provide consequences for engaging in any manner of fraud, and to heighten awareness of possible fraud. File Attachments 2-21 Anti-Fraud Policy DRAFT.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 22, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Authorization for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 11, Choctawhatchee High School Gymnasium Roof Replacement Project, presented by Dr. Bill  Smith and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Fiscal Impact : Yes Dollar Amount : $2,980.00 Budgeted : Yes Budget Source : Capital Outlay Funds Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 11, Choctawhatchee High School Gymnasium Roof Replacement, amount not to exceed $2,980.00. Public Content Approval is requested to accept the proposal for the Faithful + Gould Authorization for Professional Services in the amount of $2,980.00 to review the proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP for Program 5, Task Order #11, for Roof Replacement Projects for Choctawhatchee High School Gymnasium. File Attachments TO#11 Program 5 Faithful & Gould proposal for validation.doc.pdf (104 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Authorization for Professional Services from Faithful + Gould for price validation of the scope of work for Program No. 5, Task Order No. 12, Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Dr. Bill Smith  and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $2,980.00 Budgeted : Yes Budget Source : Capital Outlay Funds Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 12, Fort Walton Beach High School Phase 5, HVAC Replacement Project, amount not to exceed $2,980.00. Public Content Approval is requested to accept the proposal for the Faithful + Gould Authorization for Professional Services in the amount of $2,980.00 to review the proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP for Program 5, Task Order #12, Fort Walton Beach High School Phase 5, HVAC Replacement Project. File Attachments TO#12 Program 5 Faithful & Gould proposal for validation.docx.pdf (104 KB) 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-29 CHOICE SALTO System - 10 Door Addition, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $9,715.50 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve L-3 Task Order No. 2-29 CHOICE SALTO System - 10 Door Addition in the amount of $9,715.50. Public Content This task order is for the installation and programming of 10 SALTO door locks for CHOICE High School and Technical Center. File Attachments Task Order #2-29 CHOICE Door Lock Quote.pdf (218 KB) 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-32 Baker School DVR Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $6,678.68 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve L-3 Task Order No. 2-32 Baker School DVR Replacement in the amount of $6,678.68. Public Content This task order is for the replacement of three (3) defective DVR's for the camera system at Baker School. File Attachments Task Order #2-32 Baker School DVR Replacement.pdf (34 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 22, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-26-2015 Student Trip Requests.pdf (3,024 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 22, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Oct 22, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments Article on Adolescent Sleep Needs provided by Lamar White.pdf (822 KB) 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 6-26 Equity Policy: Prohibiting Discrimination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 6-26  Equity Policy: Prohibiting Discrimination. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 6-26 Equity Policy: Prohibiting Discrimination. File Attachments 06-26 Equity Policy - Prohibiting Discrimination - Redlined.pdf (14 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 6-27 Equity Policy: Prohibiting Harassment, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 6-27 Equity Policy: Prohibiting Harassment. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 6-27 Equity Policy: Prohibiting Harassment. File Attachments 06-27 Equity Policy - Prohibiting Harassment - Redlined.pdf (16 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 6-28 Reporting Violations of Equity Policies, presented by Stacie Smith, Assistant Superintendent of  Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 6-28 Reporting Violations of Equity Policies. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 6-28 Reporting Violations of Equity Policies. File Attachments 06-28 Reporting Violations of Equity Policies - Redlined.pdf (21 KB) 15. Public Hearing Subject : 15.4 Public Hearing for adoption of a new job description - Printing Services Technician, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to adopt a new job description - Printing Services Technician. Public Content A Public Hearing will be held to receive public input and consider approval of new job description - Printing Services Technician. File Attachments Printing Services Technician.pdf (15 KB) 15. Public Hearing Subject : 15.5 Public Hearing for adoption of a new job description - Competitive Cheerleading Coach - High School, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 22, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to adopt a new job description - Competitive Cheerleading Coach - High School. Public Content A Public Hearing will be held to receive public input and consider approval of new job description - Competitive Cheerleading Coach - High School. File Attachments Competitive Cheerleader Coach.pdf (85 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Oct 22, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on October 22, 2015, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on October 22, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 26, 2016, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of:  1. Revised School Board Policy 6-26 Equity Policy: Prohibiting Discrimination 2. Revised School Board Policy 6-27 Equity Policy: Prohibiting Harassment 3. Revised School Board Policy 6-28 Reporting Violations of Equity Policies 4. New Job Description - Printing Services Technician 5. New Job Description - Competitive Cheerleading Coach - High School Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Oct 22, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.