Okaloosa County BOCC — April 7, 2015 — S&S Agenda Items Info 2015 — reading text

2012 Safety and Security Reporting Manual 12. Changed form name from "Person Information — Injuries” to “Person Information — Injury” on the Person Information — Injury screen. Definition of a Reportable Incident A reportable incident is an event that is related to or affects revenue service and meets one or more of the following reporting thresholds: ¢ Fatality = [ncludes suicides = Does not include deaths resulting from ifinesses or other natural causes + Immediate transport away from the scene for medical attention (1 or more persons) = Except in the case of Other Safety Occurrences not Otherwise Classified (OSONQC) (detailed information on this exception is provided in the Other Incidents section of this manual) = Each person immediately transported away from the scene for medical aftention, whether or not they appear to be injured, should be reported as an injury. = Jlinesses requiring transport for medical attention are not reportable » Estimated property damage equal to or exceeding $25,000 » [necludes ALL property involved ¢ An evacuation for life safety reasons = A life safety event is one that presents an imminent danger to ALL people in or on transit property. ‘ ' Note: All derailments of rail revenue vehicles occurring on mainline track are reportable regardless of whether or not a threshold was met. Reportable incidents include events that occur at bus stops on streets, in transit centers, and in parking lots of transit centers. Incidents occurring in the maintenance department of your transit agency or related to maintenance activities are excluded from the reportable incident category, as are incidents involving an on-duty bus operator not engaged in directly performing his/her operator duties. A reportable incident may involve a vehicle operated by your transit agency that is not providing revenue service. If the incident directly affects your agency's ability to provide revenue service (i.e., a schedule would be affected) and a threshold is met, the incident is reportable. Remember: Complete only one S&S-40 form per incident regardless of the number of thresholds an incident meets. ' s For example, a collision between a transit bus and 2 automobiles results in a fatality and total estimated property damage equal to or exceeding $25,000; You would fill out only one S&S-40 to report this accident. The following sections highlight the important aspects of each reportable incident threshold. Major Incident Report form (S&S-40) | 41 2012 Safety and Security Reporting Manual Fatality Always report safety and security incidents that result in fatalities on the S&S-40 form. For NTD purposes, a fatality is a death due to a collision, derailment, fire, hazardous material spill, Act of God, evacuation, security incident or other incident. Fatalities also include suicides. If you receive confirmation within 30 days of an incident that an injured person died due to the reportable incident, you would report this as a fatality, not as an injury. The one exception to the reporting of fatalities is that you do not report deaths resulting from ilinesses or other natural causes, or deaths not otherwise associated with an incident. » For example, if a person suffers a fatal heart attack in a rail facility, you would not report the incident to NTD. However, if a transit vehicle operator suffers a fatal heart attack while operating a transit vehicle and causes a collision, you would report this incident as a collision. Example: A passenger fires a weapon on a transit vehicle, killing one passenger. Solution: Number of Reportable Injuries Number of Reportable Fatalities Property Damage Amount 0 1 $0 Complete a Major Incident Report form {(S&S-40). Immediate Transport Away from the Scene for Medical Attention (one or more persons) Immediate medical attention means that medical attention was sought without delay after the incident occurred. An individual seeking medical care several hours after an incident, or in the days following an incident, is not considered to have received immediate medical attention. The medical attention received must be at a location other than the location at which the incident occurred. The intent of this distinction is to exclude minor first aid or other medical assistance received at the scene. Medical attention can be provided at a physician’s office, clinic, or hospital, and transport can be by any means, whether that is a passenger vehicle, an ambulance, or other emergency vehicle. You are not required to follow-up on each person transported to ensure that they actually received medical attention. Count each person immediately transported away from the scene for medical attention as an injury, whether or not the person appears to be injured. For NTD reporting purposes, the victim of a rape is always reported as an injury. Do not report ilinesses that require transport away from the scene for medical attention. e For example, do not report an incident of a passenger suffering a seizure or a heart attack on a transit vehicle or in a transit facility. Exception to immediate transport for medical attention threshold on S&S-40 Not all incidents that result in immediate transport for medical attention are reported on the S&S-40 form. The one exception is for the category Other Safety Occurrences Not Otherwise Classified (OSONOC). OSONOC incidents are those incidents that are not collisions, not fires, not security events, not hazmat spills, not acts of nature, and not mainline derailments. OSONOC incidents include slips, trips, falls, smoke incidents and electric ‘Major Incident Report form (S&S-40) | 42 2012 Safety and Security Reporting Manual Safety Monthly Summary Report form (S&S$-50) Overview All agencies except those with a Small Systems Waiver, Natural Disaster Waiver, Planning Grants Waiver, or Capital Grants Waiver are required to submit S&S-50 reports. Commuter rail (CR) and Alaska Railroad (AR) modes do not submit S&S-50 reports but rather report safety data to the Federal Railroad Administration (FRA). The S&S-50 is the form that you use to report monthly summary information on fires and other less severe safety incidents that are not reportable on the Major Incident Report form (S&S-40). On the S&S-50 you report only the number of occurrences of incidents per month and the number of persons immediately transported away from the scene for medical attention due to those occurrences. You do not provide details of the incidents. You must submit an S&S-50 each month for all your modes whether you have data to report or not and even if an S&S-40 has been submitted for a mode during that month. Please see Exhibit 13 below for S&8S-50 report due dates. The S&S-50 form is the same for all modes. A reportable incident is an event that is related to or affects revenue service. The S&8-50 has two incident type categories: » Other Safety Occurrences not Otherwise Classified (OSONOC) o] Incidents that are not collisions, fires, derailments, acts of nature, hazmat spills or security events and that resuit in a person being immediately transported from the scene for medical treatment. OSONOC incidents that meet the fatality, evacuation for life safety reasons, or properly damage threshold are not reported here. Report an OSONOC incident meeting any of these criteria as a major incident on the S&S-40 form. Some examples of reportable incidents include injury (immediate transport from the scene for medical aftention) due to: s electric shock e a bus driver braking hard fo avoid a collision o mobility device securement (tie down) s anincident that occurs on transift vehicle lift equipment e falling either up or down the steps of a bus or a facility o falling into the side of a non-moving transit vehicle » yard derailments and derailment of maintenance equipment (as long as another reporting threshold was not mef) Do not report incidents that occur in the maintenance department of a transit agency or are related to maintenance activities (except for derailments of maintenance equipment). On-duty bus operators must be directly performing their operator duties and not engaged in another activity in order for an occurrence of injury to be reportable. » Fires o] Report occurrences of fires that require an act of suppression but do not meet a major incident reporting threshold. If a threshold was met (immediate transport for medical attention, fatality, evacuation, property damage), the fire incident is fo be reported on an S&S-40. Safety Monthly Summary Report form (S&S8-50) | 120