Okaloosa County School Board — Workshop Meeting, September 5, 2013 — reading text

October 1, 2013 through September 30, 2014. Public Content Exempted purchase Blackboard Connect in the amount of $39,012.50 to purchase a notification system for district wide use. A committee was formed and heard presentations from two (2) companies who provide this service. The committee recommended contracting with Blackboard Connect. Blackboard Connect has offered a price reduction that will save the District $27,724.43 Funding will be paid from general funds, project 3007 School Notification System. The contract dates are October 1, 2013 through September 30, 2014. A copy of the contract, as well as the committee's recommendation is attached. For additional information, please contact Andy Johnson, Specialist, Student Intervention Services at (850) 689-7198. File Attachments BLACKBOARD CONNECT CONTRACT.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of RFP 09-P04 Energy Savings Program- HVAC System Control Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Recommended Action : Motion to approve the renewal of RFP 09-P04 Energy Savings Program- HVAC System Control Program, based on fixed pricing, to be used on an as needed basis. The vendor is Siemens Industry, Inc. and the contract dates are October 1, 2013 through September 30, 2014. Public Content Renewal of RFP 09-P04 Energy Savings Program-HVAC System Control Program, based on fixed pricing, to be used on an as needed basis. This contract provides a program that upgrades our current hardware and software and facilitates an energy savings program. The vendor is Siemens Industry, Inc. and the contract dates are October 1, 2013 through September 30, 2014. A copy of the renewal confirmation letter and original contract with contract modification document is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED VENDOR RESPONSE.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of RFB 10-B04 Epoxy Floors-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Recommended Action : Motion to approve the renewal of RFB 10-B04 Epoxy Floors-District Wide, based on fixed prices. The vendor is Pro Floors Plus and the contract dates are September 15, 2013 through September 14, 2014. Public Content Renewal of RFB 10-B04 Epoxy Floors-District Wide, based on fixed prices to furnish and install seamless epoxy flooring throughout the district, on an as needed basis. The vendor is Pro Floors Plus and the contract dates are September 15, 2013 through September 14, 2014. A copy of the renewal letter and tabulation is attached. For additional information, please contract Steve Bolton, Program Director, Maintenance at (850) 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid: 13014-DST Driver Education Cars and Multi-Passenger Vehicle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tag-on to Hillsborough County Public Schools, Bid# 13014-DST Driver Education Cars and Multi-Passenger Vehicle, based on fixed prices, to be used on an as needed basis. The contract dates are September 1, 2013 through August 31, 2014. Public Content Tag-on to Hillsborough County Public Schools, Bid# 13014-DST Driver Education Cars and Multi-Passenger Vehicle, based on fixed prices, to be used on an as needed basis. The contract dates are September 1, 2013 through August 31, 2014. A copy of the award document and tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID 13014.pdf (1,452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 6A 10.02(11)(a) Service Agreement #14-51 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 4412, Homeless Children & Youth Recommended Action : Motion to approve the Service Agreement between Pat Ell and the School Board of Okaloosa County, on behalf of Title X Department. The Provider will collaborate with local agencies on behalf of the homeless student population in our District. Provide referrals to students and their families, as well as educational and training programs for the parents regarding their rights under the McKinney-Vento Act. Assist with coordinating the  Title X Program and other duties to assist the Title X Liaison. The Provider will be paid $16.00 per hour, for up to 375 hours, for a total contract amount not to exceed $6,000. All funds will be paid from Special Revenue, Project 4412, Homeless Children & Youth. The contract dates are September 10, 2013 to June 30, 2014. Public Content Service Agreement between Pat Ell and the School Board of Okaloosa County, on behalf of Title X Department. The Provider will collaborate with local agencies on behalf of the homeless student population in our District. Provide referrals to students and their families, as well as educational and training programs for the parents regarding their rights under the McKinney-Vento Act. Assist with coordinating the Title X Program and other duties to assist the Title X Liaison. The Provider will be paid $16.00 per hour, for up to 375 hours, for a total contract amount not to exceed $6,000. All funds will be paid from Special Revenue, Project 4412, Homeless Children & Youth. The contract dates are September 10, 2013 to June 30, 2014. A copy of the Agreement is attached. For additional information, please contact Dr. Cheryl Seals, Specialist, Curriculum at (850) 833-5815. File Attachments TITLE X - SA# 14-51 PAT ELL.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 6A 1.012(11)(a) Service Agreement #14-53 Tom Fitzpatrick, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting