Okaloosa County School Board — Workshop Meeting, September 5, 2013

Thursday, September 5, 2013 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Sep 5, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Sep 5, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Sep 5, 2013 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Personnel Appointments 5.1, Transfer of Kelly Day, Assistant Principal I, to Northwest Florida Ballet Academie. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 5. Personnel Appointments Subject : 5.1 Transfer of Kelly Day to Assistant Principal I, Northwest Florida Ballet Academie, recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the transfer of Kelly Day to Assistant Principal I, Northwest Florida Ballet Academie. Public Content The Superintendent is recommending a lateral transfer of Kelly Day from Assistant Principal I at CHOICE High School and Technical Center to the Northwest Florida Ballet Academie as Assistant Principal I. 6. Committee and Staff Reports Subject : 6.1 Superintendent's Annual Financial Report and Report of Financial Data to the Commissioner of Education for Fiscal Year Ended June 30, 2013 presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 5, 2013 - Workshop Meeting Type : Information Public Content Informational Item Only - No Board Action Required 6. Committee and Staff Reports Subject : 6.2 In-County Travel paid for the period of August 8 - August 21, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 5, 2013 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 8 - August 21, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 8-21.pdf (13 KB) 6. Committee and Staff Reports Subject : 6.3 Out-of-County Travel paid for the period of August 8 - August 21, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 5, 2013 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 8 - August 21, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 8-21.pdf (17 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Regular Meeting of August 26, 2013, as recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Regular Meeting of August 26, 2013. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 8-26-2013 Meeting DRAFT.pdf (168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Application for Impact Aid under P.L. 81-874 for the 2013-2014 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2013 Absolute Date : Sep 09, 2013 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Application for Impact Aid under P.L. 81-874 for the 2013-2014 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for June 2013 - Revised, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Monthly Financial Statement for June 2013 - Revised. Public Content The financial statement for the month ending June 30, 2013, has been revised and is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials June 2013 Revised.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Budget Amendment #11 - Fiscal Year 2012-2013, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2012-2013. Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue for the Month of June 2013 was adjusted by the following amounts: General Fund $ (65,756.98) Debt Service Funds (16,093.56) Capital Projects Funds 583.39 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $ (81,267.15) File Attachments B-A 11 - June 2013 Revised.pdf (292 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2013 Absolute Date : Sep 09, 2013 Fiscal Impact : Yes Dollar Amount : $30,967.27 Budgeted : No Budget Source : Recommended Action : Motion to approve school donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments September 9, 2013 - Donations.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-9-13.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register for July 2013, and Accounts Payable Warrant Register for August 2013, totaling $9,703,064.45; and Bank  Transfers for August 2013, totaling $15,762,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $9,703,064.45 and Bank Transfers in the amount of $15,762,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for July 2013, and Accounts Payable Warrant Register for August 2013, totaling $9,703,064.45; and Bank Transfers for August 2013, totaling $15,762,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Aug 2013.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 NDIA ACCELerator Grants Program Applications, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,656.23 Budgeted : No Budget Source : NDIA ACCELerator Grants Program Recommended Action : Motion to approve the submission of the NDIA ACCELerator Grants Program applications. Public Content The National Defense Industry Association (NDIA) offers educators the opportunity to apply for ACCELerator Grants which are intended to help foster enthusiasm for math and science in Okaloosa County Schools. Attached are the following items: Grant/Entitlement Executive Summary/Questionnaire NDIA Grant Applications Summary Application Guidelines File Attachments NDIA Application Summary 2013.pdf (92 KB) ACCEL Executive Summary.pdf (79 KB) ACCEL Application Guidelines 2013.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Appointment of Selection Committee for RFP 14-01 Instructional Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of MIS & Instructional Technology, and  recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to appoint the selection committee for RFP 14-01 Instructional Technology Seat Management Outsourcing. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 14-01 Instructional Technology Seat Management Outsourcing and to return to the Board a recommended short-list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: Cathy Thigpen, School Board Member and Committee Chair Rita Scallan, Chief Financial Officer Eric Mitchell, Director of MIS & Instructional Technology Ryan Gore, Program Director of Information Systems Dustin Keith, Specialist, Technology Outsourcing Project Manager The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase 6 A 1.012(11)(b) Blackboard  Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,012.50 Budgeted : Yes Budget Source : General Funds, Project 3007 School Notification System Recommended Action : Motion to approve the exempted purchase of Blackboard Connect in the amount of $39,012.50 to purchase a notification system for district wide use. The funding will be paid from general funds, project 3007 School Notification System. The contract dates are October 1, 2013 through September 30, 2014. Public Content Exempted purchase Blackboard Connect in the amount of $39,012.50 to purchase a notification system for district wide use. A committee was formed and heard presentations from two (2) companies who provide this service. The committee recommended contracting with Blackboard Connect. Blackboard Connect has offered a price reduction that will save the District $27,724.43 Funding will be paid from general funds, project 3007 School Notification System. The contract dates are October 1, 2013 through September 30, 2014. A copy of the contract, as well as the committee's recommendation is attached. For additional information, please contact Andy Johnson, Specialist, Student Intervention Services at (850) 689-7198. File Attachments BLACKBOARD CONNECT CONTRACT.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of RFP 09-P04 Energy Savings Program- HVAC System Control Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Recommended Action : Motion to approve the renewal of RFP 09-P04 Energy Savings Program- HVAC System Control Program, based on fixed pricing, to be used on an as needed basis. The vendor is Siemens Industry, Inc. and the contract dates are October 1, 2013 through September 30, 2014. Public Content Renewal of RFP 09-P04 Energy Savings Program-HVAC System Control Program, based on fixed pricing, to be used on an as needed basis. This contract provides a program that upgrades our current hardware and software and facilitates an energy savings program. The vendor is Siemens Industry, Inc. and the contract dates are October 1, 2013 through September 30, 2014. A copy of the renewal confirmation letter and original contract with contract modification document is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED VENDOR RESPONSE.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of RFB 10-B04 Epoxy Floors-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Recommended Action : Motion to approve the renewal of RFB 10-B04 Epoxy Floors-District Wide, based on fixed prices. The vendor is Pro Floors Plus and the contract dates are September 15, 2013 through September 14, 2014. Public Content Renewal of RFB 10-B04 Epoxy Floors-District Wide, based on fixed prices to furnish and install seamless epoxy flooring throughout the district, on an as needed basis. The vendor is Pro Floors Plus and the contract dates are September 15, 2013 through September 14, 2014. A copy of the renewal letter and tabulation is attached. For additional information, please contract Steve Bolton, Program Director, Maintenance at (850) 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid: 13014-DST Driver Education Cars and Multi-Passenger Vehicle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tag-on to Hillsborough County Public Schools, Bid# 13014-DST Driver Education Cars and Multi-Passenger Vehicle, based on fixed prices, to be used on an as needed basis. The contract dates are September 1, 2013 through August 31, 2014. Public Content Tag-on to Hillsborough County Public Schools, Bid# 13014-DST Driver Education Cars and Multi-Passenger Vehicle, based on fixed prices, to be used on an as needed basis. The contract dates are September 1, 2013 through August 31, 2014. A copy of the award document and tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID 13014.pdf (1,452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 6A 10.02(11)(a) Service Agreement #14-51 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 4412, Homeless Children & Youth Recommended Action : Motion to approve the Service Agreement between Pat Ell and the School Board of Okaloosa County, on behalf of Title X Department. The Provider will collaborate with local agencies on behalf of the homeless student population in our District. Provide referrals to students and their families, as well as educational and training programs for the parents regarding their rights under the McKinney-Vento Act. Assist with coordinating the  Title X Program and other duties to assist the Title X Liaison. The Provider will be paid $16.00 per hour, for up to 375 hours, for a total contract amount not to exceed $6,000. All funds will be paid from Special Revenue, Project 4412, Homeless Children & Youth. The contract dates are September 10, 2013 to June 30, 2014. Public Content Service Agreement between Pat Ell and the School Board of Okaloosa County, on behalf of Title X Department. The Provider will collaborate with local agencies on behalf of the homeless student population in our District. Provide referrals to students and their families, as well as educational and training programs for the parents regarding their rights under the McKinney-Vento Act. Assist with coordinating the Title X Program and other duties to assist the Title X Liaison. The Provider will be paid $16.00 per hour, for up to 375 hours, for a total contract amount not to exceed $6,000. All funds will be paid from Special Revenue, Project 4412, Homeless Children & Youth. The contract dates are September 10, 2013 to June 30, 2014. A copy of the Agreement is attached. For additional information, please contact Dr. Cheryl Seals, Specialist, Curriculum at (850) 833-5815. File Attachments TITLE X - SA# 14-51 PAT ELL.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 6A 1.012(11)(a) Service Agreement #14-53 Tom Fitzpatrick, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,850.00 Budgeted : Yes Budget Source : Internal Funds, Band Parents Fund Recommended Action : Motion to approve Service Agreement between Tom Fitzpatrick and the School Board of Okaloosa County on behalf of Ruckel Middle School. The Provider will instruct fifth grade students from feeders schools on Beginning Band Instruction, which includes proper performance techniques on woodwind and brass instruments, and music fundamentals as outlined in the Next Generation Sunshine State Standards for Music. Students will be taught to perform alone, and with others on varied music. Students will be taught to read and notate music, as well as instructed on breath support, tone quality, posture, hand position, articulation and correct embouchure. They will be taught the ability to read and interpret rhythms, and finger techniques. Instruction will include regular performance based assessments with student mastery set at 80%. The provider will be paid $650.00 per month for up to nine (9) months, for a total contract amount not to exceed $5,850.00. All funds will be  paid from Internal Funds, Band Parents Fund. The contract dates are September 10, 2013 through June 30, 2014. Public Content Service Agreement between Tom Fitzpatrick and the School Board of Okaloosa County on behalf of Ruckel Middle School. The Provider will instruct fifth grade students from feeders schools on Beginning Band Instruction, which includes proper performance techniques on woodwind and brass instruments, and music fundamentals as outlined in the Next Generation Sunshine State Standards for Music. Students will be taught to perform alone, and with others on varied music. Students will be taught to read and notate music, as well as instructed on breath support, tone quality, posture, hand position, articulation and correct embouchure. They will be taught the ability to read and interpret rhythms, and finger techniques. Instruction will include regular performance based assessments with student mastery set at 80%. The provider will be paid $650.00 per month for up to nine (9) months, for a total contract amount not to exceed $5,850.00. All funds will be paid from Internal Funds, Band Parents Fund. The contract dates are September 10, 2013 through June 30, 2014. A copy of the Agreement is attached. For additional information, please contact Eddie Steadman, Band Director, Ruckel Middle School at (850) 833-4142. File Attachments RUCKEL MIDDLE SA# 14-53 TOM FITZPATRICK.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Fuel Purchasing Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Fuel Purchasing Agreement between Okaloosa Academy, Inc. and The School Board of Okaloosa County, FL. The agreement will allow Okaloosa Academy, Inc. to purchase fuel from the Board's fuel stock for the use of the operation of its school bus fleet. Purchases will be made on an as needed basis, at the initial rate determined by the weekly Oil Price Industry Service (OPIS) price per gallon plus five percent (5%), which is subject to change without notice due to increase in cost, governmental taxes or other charges, or for any other reason whatsoever. The Board will invoice the Purchaser at the beginning of each month for fuel charges consumed in the previous month, and the Purchaser agrees to pay invoices by the 15th of each month in full. The contract dates are September 15, 2013 through September 14, 2014. Public Content Fuel Purchasing Agreement between Okaloosa Academy, Inc. and The School Board of Okaloosa County, FL. The agreement will allow Okaloosa Academy, Inc. to purchase fuel from the Board's fuel stock for the use of the operation of its school bus fleet. Purchases will be made on an as needed basis, at the initial rate determined by the weekly Oil Price Industry Service (OPIS) price per gallon plus five percent (5%), which is subject to change without notice due to increase in cost, governmental taxes or other charges, or for any other reason whatsoever. The Board will invoice the Purchaser at the beginning of each month for fuel charges consumed in the previous month, and the Purchaser agrees to pay invoices by the 15th of each month in full. The contract dates are September 15, 2013 through September 14, 2014. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SIGNED FUEL PURCHASING AGREEMENT.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Annual Agreement for Charter Bus Services between the School Board of Okaloosa County and Shuttle Service, Inc., d/b/a The Express, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between the School Board of Okaloosa County and Shuttle Service, Inc., d/b/a The Express. Services will be used on an as needed basis by all schools, PTO, athletic  boosters, band booster, and other support organizations that provide direct support for student activities. The contract dates are September 10, 2013 through June 30, 2014. A copy of the agreement is attached. Public Content Annual Agreement for Charter Bus Services between the School Board of Okaloosa County and Shuttle Service, Inc., d/b/a The Express. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band booster, and other support organizations that provide direct support for student activities. The contract dates are September 10, 2013 through June 30, 2014. A copy of the agreement is attached. For additional information, please contract Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments THE EXPRESS CONTRACT.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned or retired from the Okaloosa County School District. File Attachments Separations2013Sept9th.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Reinstatement of sick leave and annual leave due to line-of-duty illness/injury/ medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave and annual leave due to line- of-duty illness/injury/medical examination. Public Content The purpose of this item is to reinstate sick leave and annual leave to employees who became ill or injured while at work due to their line-of-duty. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of people who have been hired or transferred in the instructional and educational support positions, and who have been hired as a substitute, File Attachments September 9 2013 Instructional Board Report.pdf (133 KB) September 9 2013 Ed Support Board Report.pdf (119 KB) Substitute New Hires Board Report 9-9-2013.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and  recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent-School Operations, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2013 Absolute Date : Sep 09, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve attendance waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Memorandum of Understanding between the School Board of Okaloosa County and Magellan Behavioral Health, Inc., presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2013 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Behavioral Health, Inc., to provide child and youth behavioral (CYB) program services pursuant to the contract with the federal government to operate part of the Military & Family Life Counseling (MFLC) Program on behalf of the Department of Defense Contract No. D12PC00480. Public Content Everyone in a military family has to cope with deployments, relocation and the other demands of military life. But those demands may be most difficult for children, who may have to start over repeatedly in new schools, have little or no control over where they go and generally lack the coping skills of adults. Child and youth behavioral military and family life counselors understand the issues military children face and can provide support to meet their individual needs. They are licensed counselors with a master's or doctorate degree who have passed a criminal background check. Child and youth behavioral military and family life counselors play a key role in giving military children the support they may need during some of the more challenging periods of military life. The MFLCs are provided to Okaloosa Schools through a grant at no expense to the district. File Attachments Magellan Behavioral Health MOU.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 State of Florida Department of Transportation Statement of Offer for the purchase of Baker School signage in the area being acquired for right-of-way improvements, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,900.00 Budgeted : No Budget Source : Florida Department of Transportation Recommended Action : Motion to approve the State of Florida Department of Transportation Statement of Offer for the purchase of Baker School signage in the area being acquired for right- of-way improvements in the amount of $9,900.00. Public Content The State of Florida Department of Transportation, Right of Way Administration, is in the process of acquiring the existing Baker School signage in order to allow for the right-of-way improvements at State Roads No. 4 and No.189. No property is being transferred to FDOT only rights to the sign locations are to be transferred. The Florida Department of Transportation's offer for each parcel is: Item/Segment number- 4298761, District 3, State Road #4/189, Okaloosa County, Parcel # 106.2 (Baker School Sign with Electrical Hookup.) The offer presented to the School Board is: Land $- $ Improvements 9,900.00 Real Estate $- Damages $ Total 9,900.00 File Attachments FL DOT Statement of Offer Parcel No. 106.2.pdf (737 KB) Baker right of way purchase FDOTsurvey.pdf (310 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.2 Resolution No. 13-08 authorizing a Quit Claim Deed to the Florida Department of Transportation for Baker School signage in the area being acquired for right-of- way improvements, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to adopt Resolution No. 13-08 authorizing a Quit Claim Deed to the Florida Department of Transportation for Baker School signage in the area being acquired for right-of-way improvements. Public Content Resolution No. 13-08 will authorize a Quit Claim Deed to The State of Florida Department of Transportation, which is in the process of acquiring the needed right of way (sign location) to construct or improve State Roads No. 4 and No.189. No property is being transferred to FDOT only rights to the sign locations are to be transferred. The Florida Department of Transportation's offer for this parcel is: Item/Segment number- 4298761, District 3, State Road #4/189, Okaloosa County, Parcel # 106.2 (Baker School Sign with Electrical Hookup.) The offer presented to the School Board is: Land $- $ Improvements 9,900.00 Real Estate $- Damages $ Total 9,900.00 File Attachments Baker right of way purchase FDOTsurvey.pdf (310 KB) Resolution No. 13-08.pdf (919 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.3 State of Florida Department of Transportation Statement of Offer for the purchase of Baker School signage in the area being acquired for right-of-way improvements, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,100.00 Budgeted : No Budget Source : Florida Department of Transportation Recommended Action : Motion to approve the State of Florida Department of Transportation Statement of Offer for the purchase of Baker School signage in the area being acquired for right- of-way improvements in the amount of $14,100.00. Public Content The State of Florida Department of Transportation, Right of Way Administration, is in the process of acquiring the needed right of way (sign location) to construct or improve State Roads No. 4 and No.189. No property is being transferred to FDOT only rights to the sign locations are to be transferred. The Florida Department of Transportation's offer for this parcel is: Item/Segment number- 4298761, District 3, State Road #4/189, Okaloosa County, Parcel # 109.2 (6' X 8') Freestanding Double Sided Baker School sign with 3' x 3' x 10' brick planter box as a base.) No property is being transferred to FDOT only rights to the sign locations are to be transferred. The offer presented to the School Board is: Land $- $ Improvements 14,100.00 Real Estate $- Damages $ Total 14,100.00 File Attachments Baker right of way purchase FDOTsurvey.pdf (310 KB) FL DOT Statement of Offer Parcel No. 109.2.pdf (734 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.4 Resolution No. 13-09 authorizing a Quit Claim Deed to the Florida Department of Transportation for Baker School signage in the area being acquired for right-of- way improvements, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to adopt Resolution No. 13-09 authorizing a Quit Claim Deed to the Florida Department of Transportation for Baker School signage in the area being acquired for right-of-way improvements. Public Content Resolution No. 13-09 will authorize a Quit Claim Deed to The State of Florida Department of Transportation, which is in the process of acquiring the needed right of way (sign location) to construct or improve State Roads No. 4 and No.189. No property is being transferred to FDOT only rights to the sign locations are to be transferred. The Florida Department of Transportation's offer for this parcel is: Item/Segment number- 4298761, District 3, State Road #4/189, Okaloosa County, Parcel # 109.2 (6' X 8') Freestanding Double Sided Baker School sign with 3' x 3' x 10' brick planter box as a base.) No property is being transferred to FDOT only rights to the sign locations are to be transferred. The offer presented to the School Board is: Land $- $ Improvements 14,100.00 Real Estate $- Damages $ Total 14,100.00 File Attachments Resolution No. 13-09.pdf (769 KB) Baker right of way purchase FDOTsurvey.pdf (310 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.5 Item(s) Moved from the Consent Agenda (if any) Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Public Content This is a placeholder in the event item(s) are moved from the Consent Agenda to the Discussion Agenda to be voted on separately. 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 5, 2013 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Announcements, correspondence, and requests addressed by the Superintendent Meeting : Sep 5, 2013 - Workshop Meeting Type : Action, Information Public Content Announcements, correspondence, and requests addressed by the Superintendent. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Sep 5, 2013 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments Field Trip Report Form mtg. 9.9.13.pdf (144 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Sep 5, 2013 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Required Local Effort Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Required Local Effort millage rate of 5.3030 mills. 15. Public Hearing Subject : 15.2 Basic Discretionary Operating Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Basic Discretionary Operating millage rate of 0.7480 mills. 15. Public Hearing Subject : 15.3 Capital Outlay Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the Capital Outlay millage rate of 1.5000 mills. 15. Public Hearing Subject : 15.4 Total Millage Levy, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt the total millage rate of 7.5510 mills. 15. Public Hearing Subject : 15.5 Resolution 13-06 Adopting the Millage Rates for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action :  Motion to adopt Resolution 13-06 Adopting the Millage Rates for Fiscal Year 2013-2014. 15. Public Hearing Subject : 15.6 Okaloosa County School District Budget for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget for Fiscal Year 2013-2014 in the amount of $352,948,610.04. 15. Public Hearing Subject : 15.7 Resolution 13-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2013-2014, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to adopt Resolution 13-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2013-2014. 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Sep 5, 2013 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on September 5, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Sep 5, 2013 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Sep 5, 2013 - Workshop Meeting Type : Information Public Content Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 9, 2013, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of the proposed millage rate and budget for 2013-2014. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this Meeting because of a disability or physical impairment should contact the Superintendent at the School Board Administration Building at (850) 833-3110, prior to this Meeting.