Okaloosa County School Board — Workshop Meeting, September 5, 2013 — reading text

progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue for the Month of June 2013 was adjusted by the following amounts: General Fund $ (65,756.98) Debt Service Funds (16,093.56) Capital Projects Funds 583.39 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $ (81,267.15) File Attachments B-A 11 - June 2013 Revised.pdf (292 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2013 Absolute Date : Sep 09, 2013 Fiscal Impact : Yes Dollar Amount : $30,967.27 Budgeted : No Budget Source : Recommended Action : Motion to approve school donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments September 9, 2013 - Donations.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-9-13.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register for July 2013, and Accounts Payable Warrant Register for August 2013, totaling $9,703,064.45; and Bank  Transfers for August 2013, totaling $15,762,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $9,703,064.45 and Bank Transfers in the amount of $15,762,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for July 2013, and Accounts Payable Warrant Register for August 2013, totaling $9,703,064.45; and Bank Transfers for August 2013, totaling $15,762,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Aug 2013.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 NDIA ACCELerator Grants Program Applications, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,656.23 Budgeted : No Budget Source : NDIA ACCELerator Grants Program Recommended Action : Motion to approve the submission of the NDIA ACCELerator Grants Program applications. Public Content The National Defense Industry Association (NDIA) offers educators the opportunity to apply for ACCELerator Grants which are intended to help foster enthusiasm for math and science in Okaloosa County Schools. Attached are the following items: Grant/Entitlement Executive Summary/Questionnaire NDIA Grant Applications Summary Application Guidelines File Attachments NDIA Application Summary 2013.pdf (92 KB) ACCEL Executive Summary.pdf (79 KB) ACCEL Application Guidelines 2013.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Appointment of Selection Committee for RFP 14-01 Instructional Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of MIS & Instructional Technology, and  recommended by the Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to appoint the selection committee for RFP 14-01 Instructional Technology Seat Management Outsourcing. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 14-01 Instructional Technology Seat Management Outsourcing and to return to the Board a recommended short-list of proposed providers for contract negotiation purposes. The committee membership is recommended as follows: Cathy Thigpen, School Board Member and Committee Chair Rita Scallan, Chief Financial Officer Eric Mitchell, Director of MIS & Instructional Technology Ryan Gore, Program Director of Information Systems Dustin Keith, Specialist, Technology Outsourcing Project Manager The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase 6 A 1.012(11)(b) Blackboard  Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by Superintendent for approval. Meeting : Sep 5, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,012.50 Budgeted : Yes Budget Source : General Funds, Project 3007 School Notification System Recommended Action : Motion to approve the exempted purchase of Blackboard Connect in the amount of $39,012.50 to purchase a notification system for district wide use. The funding will be paid from general funds, project 3007 School Notification System. The contract dates are