Okaloosa County BOCC — January 5, 2016 — DBE PROGRAM Jan 2016 Revisions

Subpart A – General Requirements Section 26.1, 26.23 Objectives The objectives are found in the policy statement on the first page of this program. Section 26.3 Applicability The BOCC is the recipient of federal transit funds authorized by Titles I, III, V, and VI of ISTEA (now SAFTEA-LU), Pub. L. 102-240 or by Federal transit laws in Title 49, U.S. Code, or Titles I, II, and V of the Teas-21, Pub. L. 105-178. Section 26.5 Definitions The BOCC will adopt the definitions contained in Section 26.5 of Part 26 for this program. Section 26.7 Non-discrimination Requirements The BOCC will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin. In administering its DBE program, the BOCC will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. Section 26.11 Record Keeping Requirements Uniform Report of DBE Awards or Commitments and Payments: 26.11(a) The BOCC will report DBE participation to the relevant operating administration using the Uniform Report of DBE Awards or Commitments and Payments, found in Appendix B to the DBE regulation. The deadline for submitting these reports is June 1 for the period October 1 through March 31, and December 1 for the period April 1 through September 30. Prior to these deadlines, the reports must be submitted within the TEAM-Web system and marked “Ready for Regional Review.” The Transit Coordinator and Grants Manager is responsible for accurate completion and timely submission of these reports. The Transit Coordinator and Grants Manager may receive information to assist in completing the reports from the Purchasing Director or his/her designee who works closely with the DBE community in identifying potential DBEs and alerting them of potential contracting opportunities. In the absence of the Transit Coordinator and Grants Manager, the responsibility of accurate completion and timely submission of the semi-annual DBE reports goes to the Grants Specialist. Once the reports are timely downloaded into TEAM-Web, Okaloosa County will notify the FTA Region IV Civil Rights staff via e-mail that the reports are in TEAM-Web and are ready for regional review. Bidders List: 26.11(c) The BOCC will create a bidders list, consisting of information about all DBE and non-DBE firms that bid or quote on DOT-assisted contracts. The purpose of this requirement is to allow use of the bidders list approach to calculating overall goals. The bidder list will include the name, address, DBE non-DBE status, age, and annual gross receipts of firms. The BOCC will develop the bidders list based upon information obtained from the Florida Department of Transportation’s (FDOT) approved bidders list through its Unified Certification Program (UCP). Per 49 CFR Part 26.11, Federal Transit Administration grantees are to submit semi-annual “Uniform Report of DBE Commitments/Awards and Payments.” Section 26.13 Assurances The BOCC has signed the following assurances, applicable to all DOT-assisted contracts and their administration: Federal Financial Assistance Agreement Assurance: 26.13(a) The BOCC shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT assisted contract or in the administration of its DBE Program or the requirements of 49 CFR Part 26. The recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT assisted contracts. The recipient’s DBE Program, as required by 49 CFR Part 26 and as approved by DOT, is incorporate