Okaloosa County School Board — Workshop Meeting, May 24, 2018 — reading text

Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-05-29.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for April 2018, totaling $26,582,390.88; and Bank Transfers for April 2018, totaling $26,385,010.69, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,582,390.88 and Bank Transfers in the amount of $26,385,010.69. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2018, totaling $26,582,390.88; and Bank Transfers for April 2018, totaling $26,385,010.69, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 10 - MIS 3478 - Warrant Register - April 2018.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Mental Health Assistance Project - New Categorical for FY 2018-2019 - State  Mandated, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $802,252.00 Budgeted : No Budget Source : New Categorical Funding - FY 2018-2019 - Mental Health Assistance Allocation Recommended Action : Approval of New Categorical for FY 2018-2019 in accordance to Mental Health Assistance Project - State Mandated. Public Content The Legislature passed Senate Bill 7026 during the 2018 legislative session, which in part provides funding for a new categorical allocation entitled the “Mental Health Assistance Allocation”. This allocation is to provide funds to school districts and charter schools to assist in establishing or expanding school-based mental health care in coordination with mental health providers to help address the mental health crisis affecting young people in Florida. Bill requires school districts to establish school based mental health plans including public awareness programs, crisis intervention teams and a referral process for students to get more intensive services. Primary focus is to address issues such as opioid addiction, youth suicide, and bullying. As part of this newly enacted legislation, the District is required to develop a Mental Health Care plan which will require the hiring of personnel skilled in the area of mental health services and awareness. In order to be in compliance, the District will have to implement the Mental Health plan within a compressed time frame. As a result, the District is requesting approval of the proposed budget to facilitate advertising, interviewing and hiring the most qualified personnel available within the job market. All districts throughout the State of Florida are dealing with the same issues and constraints which will most likely create a applicant pool shortfall. File Attachments Board Agenda Item - Mental Health Assistance Project - 5-18-18.PDF (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $141,978.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the committee's recommendation to award ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL to Bearden Electric, Inc. in the amount of $141,978.00. Public Content Request approval of the committee's recommendation to approve ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL to Bearden Electric, Inc. in the amount of $141,978. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_18-15.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid: SDOC-18- B-073-LH, Large Equipment, Catalog Discount, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to SDOC-18-B-073-LH Large Kitchen Equipment, Catalog Discount Bid through School Board of Osceola County, FL. Public Content Request approval to tag-on with SDOC-18-B-073-LH Large Kitchen Equipment, Catalog Discount Bid through School Board of Osceola County, FL. The bid is awarded to multiple vendors based on a percentage off discount and will be used on an as needed basis to purchase equipment. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective May 30, 2018 through May 1, 2019 and copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID SDOC-18-B-073-LH LARGE KITCHEN EQUIPMENT, CATALOG DISCOUNT.pdf (356 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Proposal for Replacement of Power720 AS400 Server, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :