Okaloosa County School Board — Workshop Meeting, May 24, 2018

Thursday, May 24, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 24, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Administrative Personnel Appointments: Added item 6.1, Appointment of Assistant Principal II, Meigs Middle School; added item 6.2, Appointment of Assistant Principal II, Florosa Elementary School 3. Recognitions Subject : 3.1 Children in Crisis Change For Children Campaign, presented by Jenny Hamilton, Anne Johnston, Kitty Johnson, and Mary Jane Ross. Meeting : May 24, 2018 - Workshop Meeting Type : Recognition Public Content Schools recognized: Choctawhatchee High School Ruckel Middle School Plew Elementary School Elliott Point Elementary School 3. Recognitions Subject : 3.2 Recognition of Bluewater Bay Tennis Center, presented by the Superintendent. Meeting : May 24, 2018 - Workshop Meeting Type : Recognition Public Content Recognition of the Bluewater Bay Tennis Center for their generous donation for the use of their facility to the District's middle school boys and girls end of the year tennis tournament. The tennis tournaments were held on April 25- 26. 3. Recognitions Subject : 3.3 Recognition of First Place Winners of the FLYRA Middle School State Championship and FHSAA Class 3A Outdoor State Championship Meeting : May 24, 2018 - Workshop Meeting Type : Recognition Public Content Eli West – Class 3A Varsity Boys Shot Put Madalyn Kish - Class 3A Varsity Girls Pole Vault Ryan Driscoll - Boys Middle School Discus Megan Hague - Girls Middle School Discus 4. Visitors Subject : 4.1 Emily Lamberson - Proposed Relocation of PreK-D Classes Meeting : May 24, 2018 - Workshop Meeting Type : Information 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 24, 2018 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Assistant Principal II, Meigs Middle School, recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Meigs Middle School. 6. Administrative Personnel Appointments Subject : 6.2 Appointment of Assistant Principal II, Florosa Elementary School, recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Florosa Elementary School. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 26 – May 9, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 24, 2018 - Workshop Meeting Type : Procedural, Report Public Content In-County Travel paid for the period of April 26 – May 9, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Apr 26 - May 9.pdf (22 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of April 26 – May 9, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 24, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 26 – May 9, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 26 - May 9.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Review of Vacant Land Inventory presented by Bill  Smith, Specialist, Custodial Services/Facilities Meeting : May 24, 2018 - Workshop Meeting Type : Information Public Content Provide a review of the vacant land inventory owned by the School Board of Okaloosa County. File Attachments Report on School District Owned Land Parcels.pdf (19,209 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Investigative Standards and Procedures, presented by Marcus Chambers, Assistant Superintendent of Curriculum and Instruction Meeting : May 24, 2018 - Workshop Meeting Type : Information File Attachments Investigative Procedures.pdf (478 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 PreK-D Plan, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction Meeting : May 24, 2018 - Workshop Meeting Type : Information Public Content Budgetary impacts and cost projections for the relocation of the PreK-D classes to the Okaloosa STEMM Academy for the 2018-2019 school year. File Attachments Copy of Prek-D Cost Analysis 5-18-18.pdf.pdf (442 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of May 10, 2018; Minutes of the Regular Meeting of May 14, 2018, recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of the Workshop Meeting of May 10, 2018; Minutes of the Regular Meeting of May 14, 2018 File Attachments 5-10-2018 DRAFT Workshop.pdf (325 KB) 5-14-2018 DRAFT Meeting.pdf (262 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $10,229.12, presented by Lamar White and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $10,229.12 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 1 School Board Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $10,229.12. Public Content District 1 School Board Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $10,229.12. File Attachments Furniture Quotes - Pryor MS.pdf (5,043 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay funds to Mary Esther Elementary School for Nine (9) Security Cameras and DVR in the amount of $7,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 3 School Board Member Capital Outlay funds to Mary Esther Elementary School for Nine Security Cameras and DVR in the amount of $7,000.00. Public Content District 3 School Board Member Capital Outlay funds will be appropriated to Mary Esther Elementary School for Nine Security Cameras and DVR in the amount of $7,000.00. The remaining cost in the amount of $5,860.75 will be paid by the school. File Attachments Security Cameras - Mary Esther.pdf (705 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Security Camera Repairs in the amount of $6,871.16, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $6,871.16 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Security Camera Repairs in the amount of $6,871.16. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for Security Camera Repairs in the amount of $6,871.16 File Attachments STEMM Security Camera Repairs Task Order #2-101.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Budget Amendment #8 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $553,184.62 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2018: General Fund $263,617.87 Debt Service Funds 0.00 Capital Projects Funds 21,476.68 Other Special Revenue Funds - Federal 78,935.50 Other Special Revenue Funds - Food Service 189,154.57 Total - All Funds $553,184.62 File Attachments !BA 08 - April 2018.pdf (1,670 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for April 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2018 Public Content The financial statement for the month ending April 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials April 2018.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-29-18.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,112.60 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-05-29.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for April 2018, totaling $26,582,390.88; and Bank Transfers for April 2018, totaling $26,385,010.69, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,582,390.88 and Bank Transfers in the amount of $26,385,010.69. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2018, totaling $26,582,390.88; and Bank Transfers for April 2018, totaling $26,385,010.69, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 10 - MIS 3478 - Warrant Register - April 2018.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Mental Health Assistance Project - New Categorical for FY 2018-2019 - State  Mandated, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $802,252.00 Budgeted : No Budget Source : New Categorical Funding - FY 2018-2019 - Mental Health Assistance Allocation Recommended Action : Approval of New Categorical for FY 2018-2019 in accordance to Mental Health Assistance Project - State Mandated. Public Content The Legislature passed Senate Bill 7026 during the 2018 legislative session, which in part provides funding for a new categorical allocation entitled the “Mental Health Assistance Allocation”. This allocation is to provide funds to school districts and charter schools to assist in establishing or expanding school-based mental health care in coordination with mental health providers to help address the mental health crisis affecting young people in Florida. Bill requires school districts to establish school based mental health plans including public awareness programs, crisis intervention teams and a referral process for students to get more intensive services. Primary focus is to address issues such as opioid addiction, youth suicide, and bullying. As part of this newly enacted legislation, the District is required to develop a Mental Health Care plan which will require the hiring of personnel skilled in the area of mental health services and awareness. In order to be in compliance, the District will have to implement the Mental Health plan within a compressed time frame. As a result, the District is requesting approval of the proposed budget to facilitate advertising, interviewing and hiring the most qualified personnel available within the job market. All districts throughout the State of Florida are dealing with the same issues and constraints which will most likely create a applicant pool shortfall. File Attachments Board Agenda Item - Mental Health Assistance Project - 5-18-18.PDF (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $141,978.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the committee's recommendation to award ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL to Bearden Electric, Inc. in the amount of $141,978.00. Public Content Request approval of the committee's recommendation to approve ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL to Bearden Electric, Inc. in the amount of $141,978. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_18-15.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid: SDOC-18- B-073-LH, Large Equipment, Catalog Discount, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to SDOC-18-B-073-LH Large Kitchen Equipment, Catalog Discount Bid through School Board of Osceola County, FL. Public Content Request approval to tag-on with SDOC-18-B-073-LH Large Kitchen Equipment, Catalog Discount Bid through School Board of Osceola County, FL. The bid is awarded to multiple vendors based on a percentage off discount and will be used on an as needed basis to purchase equipment. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective May 30, 2018 through May 1, 2019 and copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID SDOC-18-B-073-LH LARGE KITCHEN EQUIPMENT, CATALOG DISCOUNT.pdf (356 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Proposal for Replacement of Power720 AS400 Server, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $86,329.47 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment and General Funds Recommended Action : Motion to approve the purchase of Power720 AS400 Replacement Server to include hardware, installation labor and related software. Public Content Request approval to purchase Power720 AS400 Replacement Server to include hardware, installation labor, and related software. Funding for the purchase of hardware in the amount of $74,403.47 will be paid from Capital Funds, Project 2386 District Department Equipment. Funding for the purchases of labor in the amount of $3,500.00; and related software for a total amount of $8,426.00 will be paid from General Funds. This purchase will be made through Florida Alternate Contract Source #43211500- WSCA-15-ACS. Copies of the quotes are attached. For additional information contact Eric Mitchell, Director of MIS and Instructional Technology at (850) 689-7153. File Attachments PROPOSAL FOR REPLACEMENT OF POWER720 AS400 SERVER.pdf (1,219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Waiver of the OCEA Master Contract requested by Okaloosa Technical College to waive the standard school calendar for the 2018-2019 school year, presented by Jerry Sansom, Principal, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the wavier requested by the Okaloosa Technical College. Public Content The Okaloosa Technical College is requesting a wavier to the standard school calendar as it relates to the adult education teachers who instruct during the evening. For additional information, please contact Jerry Sansom at 833-3500. File Attachments OTC Waiver 2018-19.pdf (41 KB) 2018_05_03_08_18_05.pdf (525 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Waiver of the OCEA Master Contract requested by Riverside Elementary to waive the sharing of grade level chair supplements with one or more teachers for the 2018-2019 school year, presented by Tammy Matz, Principal, Riverside Elementary, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by Riverside Elementary to waive the sharing of grade level chair supplements with one or more teachers for the 2018-2019 school year. Public Content Waiver of the OCEA Master Contract requested by Riverside Elementary to waive the sharing of grade level chair supplements with one or more teachers for the 2018-2019 school year. For additional information, please contact Tammy Matz at 689-7203. File Attachments Riverside Waiver 18-19.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Request to advertise a Public Hearing for revision of School Board Policy 1-21, Wellness Policy, presented by Lisa Sundy, Insurance Ombudsman, Risk Management, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 1-21 Wellness Policy. Public Content Revisions to the Board Wellness Policy to reflect updates and changes by the wellness committee per the annual review mandated by Florida Statute 1003.453. Please contact Lisa Sundy for further information, 833-5825 File Attachments 1-21 Wellness Policy -REDLINED - Revised 5-2018.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, effective August 1, 2018 through July 31, 2019. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Belvedere Commons of Fort Walton Beach to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Belvedere Commons of Fort Walton Beach will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on August 1, 2018 and terminate on July 31, 2019. File Attachments Disaster Preparedness Lease Belvedere.pdf (22,582 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for 2017-2018 to be submitted to the State Fire Marshal, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Recommended Action : Motion to approve the School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for  2017-2018 to be submitted to the State Fire Marshal Public Content Florida Statute requires that each school district submit inspection reports each year to the State Fire Marshal. File Attachments All Schools 2017-18 Fire & Life Safety Inspec Checklists.pdf (67,761 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Extension and Modification of Memorandum of Agreement between Embry- Riddle Aeronautical University and The School Board of Okaloosa County for the 2018-2019 school year, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $256,090.00 Budgeted : Yes Budget Source : Career and Technical Education (9830) Project 3008 - School Instructional Contracts. Recommended Action : Motion to approve Extension and Modification of Memorandum of Agreement between Embry-Riddle Aeronautical University and The School Board of Okaloosa County for the 2018-2019 school year. Public Content The purpose of the agreement is to extend and modify the Memorandum of Agreement dated June 23, 2014 between the School Board of Okaloosa County and Embry Riddle-Worldwide for the 2018-2019 academic school year. For additional information, please contact Steve Horton at 689-7184. File Attachments 2018-19 ERAU Extension and Modification of MOA dated 06-23-2014 retyped w Exhibit A - final with attorney revisions 5-16-2018.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Title II Part A: Teacher and Principal Training and Recruiting Fund 2018-2019 Grant Application, presented by Denise McLaughlin, Specialist, Professional Development, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $806,000.00 Budgeted : Yes Budget Source : Title II Part A Federal Grant Recommended Action : Motion to approve the Title II Part A: Teacher and Principal Training and Recruiting Fund 2018-2019 Grant Application. Public Content The Title II Part A: Teacher and Principal Training and Recruiting Fund 2018-2019 grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional development, quality, and recruitment activities. Please contact Denise McLaughlin at 833-3385 for additional information. File Attachments OKALOOSA DOE 100A.pdf (149 KB) OKALOOSA Budget FINAL Title II.pdf (147 KB) OKALOOSA Program Application - 18-19 Title II FINAL 5 15 18.pdf (1,032 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Request authorization to schedule an employee appeals hearing, presented by C. Jeffrey McInnis Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the scheduling of an employee appeals hearing in regard to Employee #113516, to be  conducted by the School Board. Public Content Employee EID #113516, has been recommended for five (5) days suspension. The employee has requested a formal hearing regarding this recommendation. It is recommended that the School Board conduct the hearing. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 119481 9. Superintendent's Human Resources Recommendations Subject : 9.2 Request to advertise a Public Hearing for adoption of a new job description for  Mental Health Counselor, presented by Lindsay Maxey, Specialist Human Resources, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a new job description for Mental Health Counselor. Public Content Approval is requested to advertise a public hearing for adoption of a new job description for the position of Mental Health Counselor. The request to add this position is in accordance with the Marjory Stoneman Douglas Act. For more information, please contact Teri Schroeder at 850-833-3108. File Attachments Mental Health Counselor.pdf (168 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Request to advertise a Public Hearing for adoption of a revised job description for Custodial Zone Manager, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting :  May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a revised job description for Custodial Zone Manager. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of Custodial Zone Manager. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments Custodial Zone Manager.pdf (132 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to advertise a Public Hearing for adoption of a revised job description for Lead Custodian, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a revised job description for Lead Custodian. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of Lead Custodian. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments Lead Custodian.pdf (131 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Request to advertise a Public Hearing for adoption of a revised job description for School Custodian-Hourly, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a revised job description for School Custodian-Hourly. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of School Custodian-Hourly. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments School Custodian Hourly.pdf (18 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Request to advertise a Public Hearing for adoption of a revised job description for School Custodian II, presented by Lindsay Maxey, Specialist, Human Resources,  and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize a Public Hearing for a revised job description for School Custodian II. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of School Custodian II. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments School Custodian II.PDF (16 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Request to advertise a Public Hearing for adoption of a revised job description for School Custodian II-Day, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a revised job description for School Custodian II-Day. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of School Custodian II-Day. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments School Custodian II-Day Custodian.pdf (16 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Request to advertise a Public Hearing for adoption of a revised job description for Cleaner, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a Public Hearing for a revised job description for Cleaner. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of Cleaner. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments Cleaner.pdf (15 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Request to advertise a Public Hearing for adoption of a new job description for  Roving Cleaner, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize the advertisement of a public hearing for a new job description for Roving Cleaner. Public Content Approval is requested to advertise a Public Hearing for a revised job description for the position of Roving Cleaner. For more information, please contact Lindsay Maxey at 850-833-5814. File Attachments Roving Cleaner.pdf (127 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments May 29, 2018 Ed Support Board Report.pdf (108 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For additional information, please contact Marcus Chambers at 833-5801. File Attachments SeparationsMay29th2018_.pdf (40 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.12 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting :  May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in nstructional and education support positions. File Attachments May 29, 2018 Transfer Board Report.pdf (122 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.13 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of one (1) day. Public Content Suspension of the following employee: EID# 115630 For additional information, please contact Marcus Chambers at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.14 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee per School Board Policy 6-33 and Florida Statutes 1012.22, 1012.27, 1012.797. Public Content Suspension of the following employee: (per School Board Policy 6-33 and Florida State Statutes 1012.22, 1012.27, 1012.797) EID# 121314 For additional information, please contact Marcus Chambers at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.15 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-  duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sarah Baltimore, Southside Center, 3.75 hours Ryan Patterson, Shoal River, 7.50 hours Carol Wright, Southside Center, 15.00 hours For additional information, please contact Marcus Chambers at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.16 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 9. Superintendent's Human Resources Recommendations Subject : 9.17 Instructional and Educational Support personnel recommendations for the 2018-2019 school year,  presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Instructional and Educational Support personnel recommendations for the 2018-2019 school year. Public Content Instructional and Educational Support personnel recommendations for the 2018-2019 school year. For additional information, please contact Marcus Chambers at 833-5801. File Attachments Recommendation Board Report-Educational Support.pdf (96 KB) Recommendation Board Report-Instructional.pdf (2,686 KB) 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 24, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 24, 2018 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-105 for Nine (9) Additional  Cameras and DVR at Mary Esther Elementary School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $12,860.75 Budgeted : Yes Budget Source : School General Funds and School Board Member Capital Outlay Funds. Recommended Action : Motion to approve CACI Task Order No. 2-105 for Nine (9) Additional Cameras and DVR at Mary Esther Elementary School, in the amount of $12,860.75. Public Content Provide and install (9) ea additional cameras and DVR at Mary Esther Elementary School. File Attachments Mary Esther additional (9) cameras and DVR Task Order # 2-105.pdf (44 KB) 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order No. 2-101 for Security Camera Repairs at Okaloosa STEMM Academy, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting :  May 24, 2018 - Workshop Meeting Type : Action Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $6,871.16 Budgeted : No Budget Source : Board Member Capital Outlay Funds. Recommended Action : Motion to approve CACI Task Order No. 2-101 for Security Camera Repairs at Okaloosa STEMM Academy, in the amount of $6,871.16. Public Content Repair of six (6) security cameras at Okaloosa STEMM Academy. File Attachments STEMM Security Camera Repairs Task Order #2-101.pdf (37 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 24, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : May 24, 2018 - Workshop Meeting Type : Information Public Content Out-of-State student field trips approved by the Superintendent. File Attachments 5-29-2018 Student Trip Requests.pdf (3,189 KB) 5-29-2018 Student Trip RequestsList.pdf (4,459 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 24, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : May 24, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : May 24, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : May 24, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 24, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : May 24, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.