Okaloosa County School Board — Workshop Meeting, May 24, 2018 — reading text

approve the Appropriation of District 1 School Board Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $10,229.12. Public Content District 1 School Board Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $10,229.12. File Attachments Furniture Quotes - Pryor MS.pdf (5,043 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay funds to Mary Esther Elementary School for Nine (9) Security Cameras and DVR in the amount of $7,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 3 School Board Member Capital Outlay funds to Mary Esther Elementary School for Nine Security Cameras and DVR in the amount of $7,000.00. Public Content District 3 School Board Member Capital Outlay funds will be appropriated to Mary Esther Elementary School for Nine Security Cameras and DVR in the amount of $7,000.00. The remaining cost in the amount of $5,860.75 will be paid by the school. File Attachments Security Cameras - Mary Esther.pdf (705 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Security Camera Repairs in the amount of $6,871.16, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : May 29, 2018 Absolute Date : May 29, 2018 Fiscal Impact : Yes Dollar Amount : $6,871.16 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Security Camera Repairs in the amount of $6,871.16. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for Security Camera Repairs in the amount of $6,871.16 File Attachments STEMM Security Camera Repairs Task Order #2-101.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Budget Amendment #8 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $553,184.62 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2018: General Fund $263,617.87 Debt Service Funds 0.00 Capital Projects Funds 21,476.68 Other Special Revenue Funds - Federal 78,935.50 Other Special Revenue Funds - Food Service 189,154.57 Total - All Funds $553,184.62 File Attachments !BA 08 - April 2018.pdf (1,670 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for April 2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2018 Public Content The financial statement for the month ending April 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials April 2018.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-29-18.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 24, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,112.60 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School