Okaloosa County School Board — Regular Meeting, January 24, 2022 — reading text

approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,031.28 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from International Restaurant Distributors, Inc. for Choctawhatchee HS $39,438.28, and Walker ES $32,593.00, for a total of $72,031.28. Public Content Rquest approval to purchase kitchen equipment from International Restaurant Distributors, Inc. for Choctawhatchee HS $39,438.28, and Walker ES $32,593.00, for a total of $72,031.28. The purchase is made through Osceola County School Board Bid SDOC-18-B-073-LH. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301- 3020. File Attachments IRD QUOTE-CHOCTAW HS.pdf (2,094 KB) IRD QUOTE-WALKER ES.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,017.98 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King for Pryor Middle School in the amount of $57,017.98. Public Content Request approval to purchase of equipment from Polar King for Pryor MS in the amount of $57,017.98. The purchase is made through Brevard County Bid 19-586-B-NC. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments POLAR KING QUOTE.pdf (221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,648.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA- Esteam Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $39,648.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $39,648.00. The purchase is made through State of Florida Participating Addendum 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488 DoDEA-Esteam, and a copy of the quote is attached. For additional information, please contact Tamil Ellis at (850) 833-4122. File Attachments APPLE QUOTE.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase: RFP 21-06 Trade Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 24, 2022 Absolute Date : Jan 24, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2310 - DW - Minor Repair & Maint. Recommended Action : Motion to approve tagging on with Santa Rosa County School RFP 21-06 Trade Services, effective through October, 21, 2026. Public Content Request approval to tag on with Santa Rosa County School RFP 21-06 Trade Services. The contract is based on fixed pricing, was awarded to multiple vendors, and will be used on an as needed basis. Funds will be paid from Capital Funds (1.50 Mill), Project 2310 - DW - Minor Repair & Maint., and copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments SANTA ROSA CO SCHOOLS RFP 21-06.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Exempted Purchase Over $25,000: Apptegy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,675.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software from Apptegy in the amount of $104,675.00, effective July 1, 2022, through June 30, 2023. Public Content Request approval to purchase software from Apptegy in the amount of $104,675.00. This product takes the OCSD website, apps, notification system, and ADA compliance and wraps it into one source for school district communication. It will eventually replace the following programs: Blackboard, School Info App, and SiteImprove. This program is an upgrade to all those systems and gives schools a more active, yet safer, online presence. The purchase is exempt under 6A-1.012(11)(b) and funds will be paid from General Funds, Project 3009 Instr & District Wide