Okaloosa County School Board — Workshop Meeting, August 18, 2022 — reading text

for approval. Meeting : Aug 18, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 8-22-22.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 18, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $111,686.40 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-08-22.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for July 2022, totaling $12,731,440.13; and Bank Transfers for July 2022, totaling $20,153,140.86, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 18, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $12,731,440.13 and Bank Transfers in the amount of $20,153,140.86. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2022, totaling $12,731,440.13; and Bank Transfers for July 2022, totaling $20,153,140.86. File Attachments 01 - MIS 3478 - Warrant Register - July 2022.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Price Increase for ITB 21-02 Custodial Chemicals and Supplies Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 18, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 22, 2022 Absolute Date : Aug 22, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve a price increase for ITB 21-02 Custodial Chemicals and Supplies Bid, requested by Supreme Paper Supply, LLC, effective August 23, 2022, through January 13, 2024. Public Content Request approval of a price increase for ITB 21-02 Custodial Chemicals and Supplies Bid, requested by Supreme Paper Supply, LLC. The increase is allowable based on contract terms and is due to inflationary price increases. The contract is used as needed, based on fixed pricing, and funding is paid from General Funds, Project 2011 Custodial Services. The increase is effective August 23, 2022, through January 13, 2024, and copies of the price increase documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Service, at (850) 689-7890. File Attachments REQUEST FOR PRICE INCREASE ITB 21-02.pdf (304 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Purchase Over $25,000: All In Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 18, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $44,525.00 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I- Part A Recommended Action : Motion to approve the purchase of software licenses and equipment for  Bruner Middle School, Kenwood Elementary School, and Pryor Middle School for a total amount of $44,525.00, effective August 23, 2022, through August 22, 2023. Public Content Request approval to purchase software licenses and equipment for Bruner Middle School $12,750.00, Kenwood Elementary School $14,675.00, and Pryor Middle School $17,100.00, for a total amount of $44,525.00. The purchases are made through TIPS Contract #210301 and funds will be paid from Federal Funds, Project 3401 Title I-Part A. Contracts are effective August 23, 2022, through August 22, 2023, and copies of the quotes are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments BRUNER MS QUOTE.pdf (380 KB) KENWOOD ES QUOTE.pdf (382 KB) PRYOR MS QUOTE.pdf (380 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 18, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 22, 2022 Absolute Date : Aug 22, 2022 Fiscal Impact : Yes Dollar Amount : $2,120,285.62 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0319 - DW - HVAC Replacement Recommended Action : Motion to approve the HVAC replacement projects at Bruner Middle School, Elliott Point Elementary  School, Lewis Middle School, Niceville High School (Cafeteria & Band Room), Niceville High School (Auditorium), Northwood Elementary School, and Okaloosa Technical College, for a total of $2,120,285.62. Public Content Request approval of HVAC replacement projects at Bruner Middle School $503,141.40, Elliott Point Elementary School $175,789.00, Lewis Middle School $340,154.80, Niceville High School (Cafeteria & Band Room) $305,946.42, Niceville High School (Auditorium) $92,707.00, Northwood Elementary School $280,552.95, and OTC $421,994.05 for a total of $2,120,285.62. Purchases will be made through OMNIA Contract #15-JLP-023 and funds will be paid from Capital Funds (1.5 Mill), Project 0319 DW-HVAC Replacement. Copies of the quotes are attached. For additional information, please contact