Okaloosa County School Board — Workshop Meeting, January 7, 2021 — reading text

Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #2, District- Wide School Security Upgrade Project (Phase 3 - Final Phase), amount not to exceed $16,700. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #2 (Phase 3 - Final Phase). Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's Pre-GMP for: Program #6, Task Order #2 (Phase 3 - Final Phase), amount not to exceed $16,700. Please contact Dr. Bill Smith for additional information, 689-7158 File Attachments F+G Authorization for Professional Services Prog 6 TO #2 (Phase 3 - Final Phase).pdf (79 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #11, Roofing Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #11, Roofing Project, amount not to exceed $8,016. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #11 - Roofing Project. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's Pre-GMP for: Program #6, Task Order #11 - Roofing Project, amount not to exceed $8,016. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Services Prog 6 TO# 11.pdf (81 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 TPM Program #6, Task Order #11 – Scope Modification, Roofing Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve TPM Program #6, Task Order #11 – Scope Modification adding Pryor Middle School Gymnasium Roof, contingent on receipt of the validation letter from Faithful & Gould. Public Content Approval is requested for TPM Program #6, Task Order #11 - Scope Modification by adding Pryor Middle School Gymnasium Roof. Pryor Middle School Gymnasium Roof Replacement – This project consists of the removal and replacement of the existing roof system at the Pryor Middle School Gymnasium building. This roof was apparently damaged recently by a storm and a portion blew off exposing the lightweight concrete decking and allowing water to enter a portion of the building. This building consists of high (Gymnasium) and low roof areas over educational and athletic space on the campus and is approximately 260 Squares in size. The existing single ply roof on the entire building will be removed and replaced with the District standard Tremco AlphaGuard Bio product. Numerous roof top mounted HVAC units must be removed and reinstalled on curbs as well as associated piping and conduit as part of the process. The Pre-GMP budget for this effort will be $75,000 and DOES NOT include the temporary roof installation by Tremco (WTI) that is being handled directly by the District. Please contact Dr. Bill Smith for additional information, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-181 for Transportation Cordless Phone Project, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : $7,451.25 Budgeted : No Budget Source : 1010 7803 0399 9313 Recommended Action : Motion to approve CACI Task Order #2-181 for Transportation Cordless Phone Project, in the amount of $7,451.25. Public Content Addition of 3 cordless phones for locations at North Transportation, Cental Transportation, and South Transportation; also add data drop for the North location and South location in the mechanic bay areas. All work includes Cat6 cable, jacks, faceplates, terminations, programming and testing. For additional information contact Dustin Keith, 850-689-7151. File Attachments Task Order 181 Carver Hill Cordless Phones Project 0 signed blue OCSD.pdf (789 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop to insure they receive the most current information. File Attachments 1-11-2021 Student Trip Requests.pdf (80 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 7, 2021 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jan 7, 2021 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearings Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct Student Disciplinary Hearings on January 7, 2021 (date), beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected students. File Attachments Public Notice.pdf (109 KB) 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 7, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public