Okaloosa County School Board — Workshop Meeting, January 7, 2021

Thursday, January 7, 2021 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 7, 2021 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the 2021 Secondary Principal of the Year, Dexter Day, presented by the Superintendent. Meeting : Jan 7, 2021 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. Dexter Day as the 2021 Secondary Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.2 Recognition of the 2021 Elementary Principal of the Year, Amy Klugh, presented by the Superintendent. Meeting : Jan 7, 2021 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Amy Klugh as the 2021 Elementary Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.3 Recognition of the 2021 Secondary Assistant Principal of the Year, Merchelle Hixson-Wells, presented by the Superintendent. Meeting : Jan 7, 2021 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Merchelle Hixson-Wells as the 2021 Secondary Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.4 Recognition of the 2021 Elementary Assistant Principal of the Year, Susan Geering, presented by the Superintendent. Meeting : Jan 7, 2021 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Susan Geering as the 2021 Elementary Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (10 Month), Bruner Middle School, recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Bruner Middle School. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal I on Temporary Assignment (12 Months), recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Recommended Action : Appointment of Assistant Principal I on Temporary Assignment (12 Months). Public Content This is a District-based position funded through grant funds. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 7, 2021 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of November 21 – December 9, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 7, 2021 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 21 – December 9, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 21 - Dec 9.pdf (114 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of December 10, 2020; Minutes of Regular Meeting of December 14, 2020, recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of December 10,  2020; Minutes of Regular Meeting of December 14, 2020. File Attachments 12-10-2020 Workshop.pdf (926 KB) 12-14-2020 Meeting - DRAFT.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for cafeteria tables in the amount of $9,240.88, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : $9,240.88 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for cafeteria tables in the amount of $9,240.88. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for cafeteria tables in the amount of $9,240.88. File Attachments Shalimar ES - cafeteria tables quote.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for media center flooring in the amount of $19,731.49, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : $19,731.49 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for media center flooring in the amount of $19,731.49. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for media center flooring in the amount of $19,731.49. File Attachments Florosa 2020 Media Center Vinyl Plank.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Renaming of Okaloosa Technical College and Choice High School to Okaloosa Technical College, presented by Kelly Hayes, Principal, Okaloosa Technical College, and recommended by Lamar White and the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve the renaming of Okaloosa Technical College and Choice High School to Okaloosa Technical College. Public Content Through a recent accreditation process of Okaloosa Technical College and Choice High School, it was found that to more clearly signify the role of Okaloosa Technical College as a Workforce funded school, "Choice High School" should not be included in the name of the school. For additional information, please contact Kelly Hayes, 833-3500. File Attachments OTC - SAC Minutes 12-16-2020.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-18 Extracurricular Activity Eligibility and Participation Guidelines For High School Students (Grades 9-12), presented by Brian Humphrey, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of revised School Board Policy 04-18 Extracurricular Activity Eligibility and Participation Guidelines For High School Students (Grades 9-12). Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 04-18 Extracurricular Activity Eligibility and Participation Guidelines For High School Students (Grades 9-12). The proposed revisions will implement provisions relating to the eligibility requirements for high school student athletes transferring between schools, in accordance with the Florida High School Activities Association bylaws. For additional information, please contact Brian Humphrey, 689-7198. File Attachments 04-18 Extracurricular Activity CJM redline 12.18.2020.pdf (3,728 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #3 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : ($75,033.26) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2020- 2021 Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2020: General Fund $(541,319.48) Debt Service Funds 0.00 Capital Project Funds 22,877.84 Other Special Revenue Funds - Federal 441,458.32 Other Special Revenue Funds - Food Service 1,950.06 Total - All Funds $( 75,033.26) File Attachments !BA 03 - Nov 2020.pdf (1,447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for November 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2020. Public Content The financial statement for the month ending November 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2020-11-30.pdf (696 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-11-2021.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for November 2020, totaling $28,714,669.73; and Bank Transfers for November 2020, totaling $10,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $28,714,669.73 and Bank Transfers in the amount of $10,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2020, totaling $28,714,669.73; and Bank Transfers for November 2020, totaling $10,000,000.00. File Attachments 05 - MIS 3478 - Warrant Register - November 2020.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 21-02 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the committee's recommendation to award ITB 21-02 Custodial Chemicals and Supplies, effective January 14, 2021 through January 13, 2024. Public Content Request approval of the committee's recommendation to award ITB 21-02 Custodial Chemicals and Supplies to Supreme Paper Supplies, LLC as the Primary Service Provider and to PR Chemical & Paper Supply as the Secondary Service Provider when the Primary Service Provider is unable to fulfill an order request. Goods will be purchased on an as needed basis and based on fixed pricing. Funds will be paid from General Funds, Project 2011 Custodial Services. The three (3) year contract is effective January 14, 2021 through January 13, 2024. Copies of the award tabulation, bid solicitation and addendum to bid are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments ITB_21-02 Bid Tabulation.pdf (255 KB) ITB 21-02.pdf (2,276 KB) ITB 21-02 ADDENDUM.PDF (747 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 21-04 Fire Alarm Certification & Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 21-04 Fire Alarm Certification & Repair to Ivanco, Inc. The five (5) year contract is effective through January 10, 2026. Public Content Request approval of the committee's recommendation to award ITB 21-04 Fire Alarm Certification & Repair to Ivanco, Inc. Schedule A will be used on an as needed basis, and Schedule B in the amount of $20,444.09. The five (5) year contract is effective through January 10, 2026. Copies of the award tabulation and the bid solicitation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Service, at (850) 689-7159. File Attachments ITB_21-04 TAB.pdf (82 KB) ITB 21-04.pdf (1,303 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve renewing Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through The School District of Escambia County, effective January 23, 2021 through January 22, 2022. Public Content Request approval to renew Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through The School District of Escambia County. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective January 23, 2021 through January 22, 2022. Copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7158. File Attachments RENEWAL-RFP 151702.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Grainger, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,199.37 Budgeted : Yes Budget Source : Federal Funds, Project 1407 Carl Perkins - Postsecondary Recommended Action : Motion to approve the purchase of equipment from Grainger in the amount of $27,199.37. Public Content Request approval to purchase equipment from Grainger in the amount of $27,199.37. The purchase is made through State of Florida Contract #31160000-20-NASPO-ACS. Funds will be paid from Federal Funds, Project 1407 Carl Perkins - Postsecondary. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments GRAINGER QUOTE.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #21-63: Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #21-63 Brent Purcell in the amount not to exceed $3,500.00, effective January 12, 2021 through May 26, 2021. Public Content Request approval of Service Agreement #21-63 between The School Board of Okaloosa County, FL and Brent Purcell, on behalf of Meigs Middle School, to provide Percussion and Musical Instruction. The Provider will be paid $100.00 per day for up to 35 days, for a total contract amount not to exceed $3,500.00. Funds will be paid from Internal Funds, Band. The agreement is effective January 12, 2021 through May 26, 2021. A copy of the agreement is attached. For additional information, please contact Courtney Noe, Band Director, Meigs Middle School, at (850) 833-4301. File Attachments SA#21-63.PDF (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #21-64 Connect ASL, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $19,800.00 Budgeted : Yes Budget Source : Special Revenue, Project 1475 IDEA - Part B Recommended Action : Motion to approve Service Agreement #21-64 Connect ASL, Inc. in the amount not to exceed $19,800.00, effective January 12, 2021 through June 9, 2021. Public Content Request approval of Service Agreement #21-64 between Connect ASL, Inc. and The School Board of Okaloosa County, FL, on behalf of the ESE Department, to provide Interpreting Services for hearing impaired students. The Provider will be paid $45.00 per hour for one (1) interpreter to work up to 440 hours during the regular school year, for a total contract amount not to exceed $19,800.00. Funds will be paid from Special Revenue, Project 1475 IDEA - Part B. The agreement is effective January 12, 2021 through June 9, 2021. A copy of the agreement is attached. For additional information, please contact Judy Peacock, Specialist, ESE Department, at (850) 833-3164. File Attachments SA# 21-64.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Controlled Open Enrollment School Capacity Report for the 2021- 2022 school year, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : No Budgeted : No Budget Source : None Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the 2021-2022 school year, presented by Steve Horton. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2021-2022 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contact Steve Horton at 850-689-7164. File Attachments School Capacity Report 2021-2022.pdf (531 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling  Center for counseling services rendered during the term of the contract, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3000 per year, effective January 1, 2021 through December 31, 2021 Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2021 through December 31, 2021. Please contact Lee Hale for additional information, 833-5801. File Attachments EAP Contract 2021.pdf (446 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 High Quality Curriculum for Reading Grant Application, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval.  Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $236,774.00 Budgeted : Yes Budget Source : CARES Act Federal Grant Recommended Action : Motion to approve the High Quality Curriculum for Reading Grant Public Content The focus of this grant is to provide high-quality reading curriculum targeted to students in grades K-3 who are receiving Tier 2 and/or Tier 3 instructional support. The budget runs from January 2021 through July 2022. Please call Ann Flanagan at 850-833-6312 for more information. File Attachments DOE 101 Budget High Quality Reading.pdf (131 KB) DOE Form 100A_ High Quality Curriculum for Reading.pdf (154 KB) Narrative Section.pdf (321 KB) Okaloosa RepQuote for HQR Grant.pdf (526 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 K-12 Civic Literacy Booklist Grant Application, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,252.12 Budgeted : Yes Budget Source : CARES Act Federal Grant  Recommended Action : Motion to approve the K-12 Civic Literacy Booklist Grant Application Public Content The purpose of this grant is to purchase books from the K-12 Civic Literacy Prioritization Booklist. This grant will be funded by the CARES Act and will begin January 2020 – June 2022. Please contact Ann Flanagan at 850-833-6312 for more information. File Attachments DOE 101 Budget Civic Literacy (00000002).pdf (130 KB) K-12 Civic Literacy Prioritization Chart.pdf (107 KB) DOE Form 100A_ K-12 Civic Literacy Reading List.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 124164 122288 102741 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Thomas, Danny 108924 Heavy Equipment Operator Maintenance 1/1/2021 Powell, James 107030 Site Based Tech Maintenance 2/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. At this time there is no one to report. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments January 11, 2021 Separations Board Report, Public Rev. 1-6-21.pdf (43 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 11, 2021 Instructional New Hire Board Report.pdf (204 KB) January 11, 2021 Support Personnel New Hire Board Report.pdf (208 KB) January 11, 2021 Substitute New Hire Board Report.pdf (96 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 11, 2021 Transfer Board Report.pdf (231 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension and Reinstatement, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve suspension and reinstatement of employee 103167 Public Content Suspension of Employee 103167 for 45 days and Reinstatement of Employee 103167. For additional information contact Lee Hale 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended for approval by the Superintendent. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 100330 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 7, 2021 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #2, District-Wide School Security Upgrade Project (Phase 3 - Final Phase), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #2, District- Wide School Security Upgrade Project (Phase 3 - Final Phase), amount not to exceed $16,700. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #2 (Phase 3 - Final Phase). Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's Pre-GMP for: Program #6, Task Order #2 (Phase 3 - Final Phase), amount not to exceed $16,700. Please contact Dr. Bill Smith for additional information, 689-7158 File Attachments F+G Authorization for Professional Services Prog 6 TO #2 (Phase 3 - Final Phase).pdf (79 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #11, Roofing Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #11, Roofing Project, amount not to exceed $8,016. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #11 - Roofing Project. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's Pre-GMP for: Program #6, Task Order #11 - Roofing Project, amount not to exceed $8,016. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Authorization for Professional Services Prog 6 TO# 11.pdf (81 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 TPM Program #6, Task Order #11 – Scope Modification, Roofing Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Recommended Action : Motion to approve TPM Program #6, Task Order #11 – Scope Modification adding Pryor Middle School Gymnasium Roof, contingent on receipt of the validation letter from Faithful & Gould. Public Content Approval is requested for TPM Program #6, Task Order #11 - Scope Modification by adding Pryor Middle School Gymnasium Roof. Pryor Middle School Gymnasium Roof Replacement – This project consists of the removal and replacement of the existing roof system at the Pryor Middle School Gymnasium building. This roof was apparently damaged recently by a storm and a portion blew off exposing the lightweight concrete decking and allowing water to enter a portion of the building. This building consists of high (Gymnasium) and low roof areas over educational and athletic space on the campus and is approximately 260 Squares in size. The existing single ply roof on the entire building will be removed and replaced with the District standard Tremco AlphaGuard Bio product. Numerous roof top mounted HVAC units must be removed and reinstalled on curbs as well as associated piping and conduit as part of the process. The Pre-GMP budget for this effort will be $75,000 and DOES NOT include the temporary roof installation by Tremco (WTI) that is being handled directly by the District. Please contact Dr. Bill Smith for additional information, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-181 for Transportation Cordless Phone Project, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : $7,451.25 Budgeted : No Budget Source : 1010 7803 0399 9313 Recommended Action : Motion to approve CACI Task Order #2-181 for Transportation Cordless Phone Project, in the amount of $7,451.25. Public Content Addition of 3 cordless phones for locations at North Transportation, Cental Transportation, and South Transportation; also add data drop for the North location and South location in the mechanic bay areas. All work includes Cat6 cable, jacks, faceplates, terminations, programming and testing. For additional information contact Dustin Keith, 850-689-7151. File Attachments Task Order 181 Carver Hill Cordless Phones Project 0 signed blue OCSD.pdf (789 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop to insure they receive the most current information. File Attachments 1-11-2021 Student Trip Requests.pdf (80 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 7, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 7, 2021 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jan 7, 2021 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearings Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct Student Disciplinary Hearings on January 7, 2021 (date), beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected students. File Attachments Public Notice.pdf (109 KB) 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 7, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Public Notice Meeting : Jan 7, 2021 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.