Okaloosa County School Board — Workshop Meeting, January 7, 2021 — reading text

invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-11-2021.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for November 2020, totaling $28,714,669.73; and Bank Transfers for November 2020, totaling $10,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $28,714,669.73 and Bank Transfers in the amount of $10,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2020, totaling $28,714,669.73; and Bank Transfers for November 2020, totaling $10,000,000.00. File Attachments 05 - MIS 3478 - Warrant Register - November 2020.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 21-02 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the committee's recommendation to award ITB 21-02 Custodial Chemicals and Supplies, effective January 14, 2021 through January 13, 2024. Public Content Request approval of the committee's recommendation to award ITB 21-02 Custodial Chemicals and Supplies to Supreme Paper Supplies, LLC as the Primary Service Provider and to PR Chemical & Paper Supply as the Secondary Service Provider when the Primary Service Provider is unable to fulfill an order request. Goods will be purchased on an as needed basis and based on fixed pricing. Funds will be paid from General Funds, Project 2011 Custodial Services. The three (3) year contract is effective January 14, 2021 through January 13, 2024. Copies of the award tabulation, bid solicitation and addendum to bid are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments ITB_21-02 Bid Tabulation.pdf (255 KB) ITB 21-02.pdf (2,276 KB) ITB 21-02 ADDENDUM.PDF (747 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 21-04 Fire Alarm Certification & Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 21-04 Fire Alarm Certification & Repair to Ivanco, Inc. The five (5) year contract is effective through January 10, 2026. Public Content Request approval of the committee's recommendation to award ITB 21-04 Fire Alarm Certification & Repair to Ivanco, Inc. Schedule A will be used on an as needed basis, and Schedule B in the amount of $20,444.09. The five (5) year contract is effective through January 10, 2026. Copies of the award tabulation and the bid solicitation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Service, at (850) 689-7159. File Attachments ITB_21-04 TAB.pdf (82 KB) ITB 21-04.pdf (1,303 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve renewing Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through The School District of Escambia County, effective January 23, 2021 through January 22, 2022. Public Content Request approval to renew Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through The School District of Escambia County. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective January 23, 2021 through January 22, 2022. Copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7158. File Attachments RENEWAL-RFP 151702.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Grainger, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,199.37 Budgeted : Yes Budget Source : Federal Funds, Project 1407 Carl Perkins - Postsecondary Recommended Action : Motion to approve the purchase of equipment from Grainger in the amount of $27,199.37. Public Content Request approval to purchase equipment from Grainger in the amount of $27,199.37. The purchase is made through State of Florida Contract #31160000-20-NASPO-ACS. Funds will be paid from Federal Funds, Project 1407 Carl Perkins - Postsecondary. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments GRAINGER QUOTE.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #21-63: Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 7, 2021 - Workshop Meeting Type :