Okaloosa County School Board — Regular Meeting, December 8, 2014 — reading text

Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Contract Extension Agreement: RFP 09-P03 Food Management Services Non- Profit Food Service Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between The School Board of Okaloosa County and Sodexo America, LLC, effective January 1, 2015. Public Content Motion to approve the Contract Extension Agreement for Food Management Services Non-Profit Food Service Program between The School Board of Okaloosa County and Sodexo America, LLC, effective January 1, 2015. The current agreement will expire December 31, 2014. A copy of the Contract Extension Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments EXTENSION OF RFP 09-P03.pdf (1,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Annual Agreement for Charter Bus Services: Astro Travel and Tours, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Astro Travel and Tours, Inc. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and  other support organizations that provide direct support for student activities. The contract is effective December 9, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Astro Travel and Tours, Inc. Services will be used on an as needed basis by all schools, PTO athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract is effective December 9, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ASTRO TRAVEL & TOURS.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewing the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business, based on fixed pricing. Funding will be paid from general funds. The contract is effective July 1, 2015 through June 30, 2016. Copies of the previously approved renewal documents are attached. Public Content Request approval to renew the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business, based on fixed pricing. Funding will be paid from general funds. The contract is effective July 1, 2015 through June 30, 2016. Copies of the previously approved renewal documents are attached. For additional information, please contact Eric Mitchell, Director, MIS & IT at (850) 689-7184. File Attachments RENEWAL OF RFB 13-B02.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Fees, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,590.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB-Bonuses/Exams Recommended Action : Motion to approve the estimated number of students at Choctawhatchee High School who will participate in IB testing in May 2015. The total is based on an estimated  number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funds will be paid from general funds, Project 5055 IB-Bonuses/ Exams. A copy of the invoice is attached. Public Content Request approval of the estimated number of students at Choctawhatchee High School who will participate in IB testing in May 2015. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funds will be paid from general funds, Project 5055 IB-Bonuses/Exams. A copy of the invoice is attached. For additional information, please contact Judy Kane, Choctawhatchee High School at (850) 833-3614. File Attachments INTERNATIONAL BACCALAUREATE.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Emergency Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $141,158.72 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District wide - HVAC Replacement