Okaloosa County School Board — Regular Meeting, December 8, 2014

Monday, December 8, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Dec 8, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Dec 8, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Dec 8, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent 7.3 was moved to Discussion 8.1, Appropriation of District 3 Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00; Consent 7.14 was moved to Discussion 8.2, Cooperative Agreement between the School Board of Okaloosa County and the Early Learning Coalition of Okaloosa and Walton Counties Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Consent 7.3 was moved to Discussion 8.1, Appropriation of District 3 Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00; Consent 7.14 was moved to Discussion 8.2, Cooperative Agreement between the School Board of Okaloosa County and the Early Learning Coalition of Okaloosa and Walton Counties Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 4. Public Discussion Subject : 4.1 Anne Hinze, International Board Certified Lactation Consultant Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content Re: request to address the school board 1. Anne Hinze, IBCLC, parent of children who attend Plew Elementary school and an International Board Certified Lactation Consultant in private practice. 2. Representing concerned citizens regarding recent incident at Plew Elementary School involving a breastfeeding mother. 3. Discussion of Florida Statute 383.015 which protects a mother's right to Breastfeed her child. 4. Request that the school board implement a plan to educate staff and employees in Okaloosa County School District on the state statute protecting a mother's right to Breastfeed her child. Request that the statute be included in the parent/student handbook for easy reference should a similar situation be encountered in the future. By educating those employed by the county school district we can avoid any future incidents. Thank you Anne Hinze File Attachments Email to Cathy Thigpen.pdf (7 KB) Email to Mary Beth Jackson.pdf (11 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Fort Walton Beach High School Motion & Voting Motion to approve the appointment of John Spolski to the position of Principal, Fort Walton Beach High School Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.2 Appointment of Ms. Teresa Schroeder, Program Director of Student Services, recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Ms. Teresa Schroeder, Program Director of Student Services. Motion & Voting Motion to approve the appointment of Ms. Teresa Schroeder, Program Director of Student Services. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.3 Appointment of Program Director - Community Affairs, recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Program Director - Community Affairs. Motion & Voting Motion to approve the appointment of Henry Kelley to the position of Program Director - Community Affairs. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.4 Transfer of Jacqueline Craig to Assistant Principal I, Antioch Elementary School, recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Jacqueline Craig from Assistant Principal I, Lewis School, to Assistant Principal I, Antioch Elementary School. Public Content The Superintendent is recommending the transfer of Jacqueline Craig, Assistant Principal of Lewis School, to Assistant Principal of Antioch Elementary School. Motion & Voting Motion to approve the transfer of Jacqueline Craig from Assistant Principal I, Lewis School, to Assistant Principal I, Antioch Elementary School. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.5 Transfer of Stephen Anderson to Assistant Principal I, Lewis School, recommended by the Superintendent. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Stephen Anderson from Assistant Principal I, Davidson Middle School, to Assistant Principal I, Lewis School. Public Content The Superintendent is recommending the reassignment of Stephen Anderson, Assistant Principal at Davidson Middle School, to Assistant Principal of Lewis School. Motion & Voting Motion to approve the transfer of Stephen Anderson from Assistant Principal I, Davidson Middle School, to Assistant Principal I, Lewis School. Motion by Melissa Thrush, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of October 23 - November 12, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 8, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 23 - November 12, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 23 - Nov 12.pdf (20 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of October 23 - November 12, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 8, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 23 - November 12, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 23 - Nov 12.pdf (18 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda  items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of November 6, 2014; Minutes of the Regular Meeting of November 10, 2014; Minutes of the Organizational Meeting of November 18, 2014, recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Minutes of the Workshop Meeting of November 6, 2014; Minutes of the Regular Meeting of November 10, 2014; Minutes of the Organizational Meeting of November 18, 2014, as recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 11-6-2014 Workshop DRAFT.pdf (181 KB) 11-10-2014 Meeting DRAFT.pdf (155 KB) 11-18-2014 Organizational Meeting DRAFT.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Moved to Discussion Agenda 8.1: Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $11,310.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. Public Content District 3 School Board Member Capital Outlay funds will be appropriated to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. File Attachments Choctaw Wrestling Mat Quote.pdf (554 KB) 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for October 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2014. Public Content The financial statement for the month ending October 31, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Oct 2014.pdf (519 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Budget Amendment #2 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,053,411.60 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of October 2014: General Fund $ 510,821.71 Debt Service Funds 0.21 Capital Projects Funds 70,199.82 Other Special Revenue Funds - Federal 470,124.38 Other Special Revenue Funds - Food Service 2,265.48 Total - All Funds $1,053,411.60 File Attachments !B-A 2 - Oct 2014.pdf (1,167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,719.61 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-8-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Fiscal Impact : Yes Dollar Amount : $28,164.27 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Acceptance of Donations - List 2 - December 8, 2014.pdf (106 KB) Donations - December 8, 2014.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for October 2014, totaling $24,780,724.35; and Bank Transfers for October 2014, totaling $14,780,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,780,724.35 and Bank Transfers in the amount of $14,780,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2014, totaling $24,780,724.35; and Bank Transfers for October 2014, totaling $14,780,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Oct 2014.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2014-2015, Effective January 1, 2015, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2014-2015, Effective January 1, 2015 Public Content Florida state law requires an annual adjustment to the minimum wage based on inflation as measured by the consumer price index. The Florida state minimum wage will increase from $7.93 to $8.05 per hour, effective January 1, 2015. The Substitute and Temporary Employee Salary Schedule will require an hourly rate increase of $0.12, from $7.93 to $8.05, in order to comply with the new minimum wage standards. File Attachments Florida Increases 2015 Minimum Wage.pdf (98 KB) Subs-Temps DRAFT Salary Schedule FY 2014-2015 Revised 2014-11-06 (1).pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 School Readiness Provider Application, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning January 1, 2015, through December 31, 2015. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Application. Annually, The School Board of Okaloosa County, Florida receives funding from the Early Learning Coalition of Okaloosa-Walton Counties for the following eight (8) elementary schools: Antioch Elementary School, Bluewater Elementary School, Bob Sikes Elementary School, Edge Elementary School, Northwood Elementary School, Plew Elementary School, Riverside Elementary School and Wright Elementary School. The Early Learning Coalition of Okaloosa and Walton Counties has developed the statewide School Readiness Provider Application. The School Board of Okaloosa County, Florida, will begin the new contract year, January 1, 2015, through December 31, 2015 using this agreement. File Attachments School Readiness Provider Application.pdf (1,319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Revised Department of Juvenile Justice Schools Calendar 2014-2015, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Revised Department of Juvenile Justice Schools Calendar 2014-2015. Public Content The DJJ 2014-2015 Calendar originally approved by the Board listed December 30, 2014 as both a Teacher Workday and a Non-Duty Teacher Holiday. This revision clarifies that December 30 is a Non- Duty Teacher Holiday. File Attachments DJJ 2014-2015 Calendar - Line Item Version - REVISED 12-8-2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 DOE PERT Grant, presented by Mr. Steve Horton, Assistant Superintendent - MIS, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Fiscal Impact : Yes Dollar Amount : $7,622.14 Budgeted : No Budget Source : Postsecondnary Education Readiness Assessments (PERT), DOE Project #: 460-99750-5ST01. Recommended Action : Motion to approve DOE PERT Grant. Public Content DOE PERT Grant used to purchase PERT test units for targeted students based on the contract prices of the PERT and number of required 11th and 12th grade students per Section 1008.30(3), F.S. Specific Funding Authority - 2014 Florida Legislature, General Appropriations ACT, Line Item 133 for Assessment and Evaluation. File Attachments DOE Pert Grant.pdf (2,149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Business Associate Agreement between the School Board of Okaloosa County and the Fort Walton Beach Rehabilitation Center for students participating in the CHOICE High School and Technical Center nursing program, presented by Sarah Myers, RN, Practical Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Business Associate Agreement between the School Board of Okaloosa County and the Fort Walton Beach Rehabilitation Center for students participating in the CHOICE High School and Technical Center nursing program. Public Content The Business Associate Agreement is an addition to the current contract with the facility. File Attachments Business Associate Agreement-FWB Rehab Center.pdf (479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Moved to Discussion 8.2: Cooperative Agreement Between School Board of Okaloosa County and Early Learning Coalition of Walton and Okaloosa Counties for services provided to the Teenage Parent Program, presented by Kaye McKinley, Assistant Superintendent, ESE and Student Services, and recommended by the Superintendent for Approval Meeting : Dec 8, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $165,000.00 Budgeted : Yes Budget Source : Teenage Parent Program Project Recommended Action : Motion to approve the Early Learning Coalition of Walton and Okaloosa Counties Agreement between the School Board of Okaloosa County and the Early Learning Coalition of Walton and Okaloosa Counties for services provided to teh Teenage Parent Program Public Content Early Learning Coalition of Walton and Okaloosa Counties and the School Board of Okaloosa County mutually agree to cooperated in serving the pregnant adolescents and teen parents in the School District. Counseling services to pregnant students and teen parents and child care placement services are provided through this agreement. File Attachments TAPP OK Schools 2014-15.pdf (21 KB) 7. Consent Agenda Subject : 7.15 Self-Help Project for Elliott Point Elementary, Portable Restroom for the Playground, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Recommended Action : Motion to approve the Self- Help Project for Elliott Point Elementary for a portable restroom to be moved and set- up on the playground. Public Content The Physical Education Department at Elliott Point Elementary School is requesting to move a district owned portable to the playground area on the campus. Because this restroom is a district owned asset, there is no construction cost except to move and install the unit. Quotes have been received by the principal and the approximate cost will include: Water/Sewer Tap - $1,500.00 Materials for Water/Sewer lines - $335.41 Materials for Electrical Service - $181.32 *Ramp/Stairs - $1,620.00 Transport Rental - $341.00 *Total Cost - $3,977.73 Maintenance personnel will provide all labor. The funds are already available through designation of PE fund raisers, through the Physical Education Internal Account (5.521.000). File Attachments Self-help project Portable Restroom Elliott Point playground.pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Single Stream Recycling Opportunities with Waste Pro Crestview for the Okaloosa County School District, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 10, 2014 Absolute Date : Nov 10, 2014 Recommended Action : Motion to approve the single stream recycling proposal from Waste Pro Crestview. Public Content Approval is requested to accept the proposed single stream recycling opportunity being offered by Waste Pro Crestview for school campuses located in the Crestview area. Attached is information concerning schools already participating in recycling, and schools that are not and any changes that may save the school district money. File Attachments WastePro documents for School Board agenda Dec 8, 2014.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Contract Extension Agreement between the School Board of Okaloosa County and Siemens Building Technologies, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Pricing Recommended Action : Motion to approve the Contract Extension Agreement between The School Board of Okaloosa County and Siemens Building Technologies, Inc. This agreement will extend the term of the current agreement for a period of sixty (60) days. The agreement is effective December 1, 2014 though January 31, 2015. All terms, prices and conditions as  contained in RFP 09-P04 Energy Savings Program - HVAC System Control Program and the Siemens response to the RFP are in corporated into this agreement by reference. A copy of the Contract Extension Agreement is attached. Public Content Request approval of the Contract Extension Agreement between The School Board of Okaloosa County and Siemens Building Technologies, Inc. This agreement will extend the term of the current agreement for a period of sixty (60) days. The agreement is effective December 1, 2014 though January 31, 2015. All terms, prices and conditions as contained in RFP 09-P04 Energy Savings Program - HVAC System Control Program and the Siemens response to the RFP are incorporated into this agreement by reference. A copy of the Contract Extension Agreement is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFP 09-P04 CONTRACT MODIFICATION AGREEMENT.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Contract Extension Agreement: RFP 09-P03 Food Management Services Non- Profit Food Service Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Extension Agreement for Food Management Services Non- Profit Food Service Program between The School Board of Okaloosa County and Sodexo America, LLC, effective January 1, 2015. Public Content Motion to approve the Contract Extension Agreement for Food Management Services Non-Profit Food Service Program between The School Board of Okaloosa County and Sodexo America, LLC, effective January 1, 2015. The current agreement will expire December 31, 2014. A copy of the Contract Extension Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments EXTENSION OF RFP 09-P03.pdf (1,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Annual Agreement for Charter Bus Services: Astro Travel and Tours, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Astro Travel and Tours, Inc. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and  other support organizations that provide direct support for student activities. The contract is effective December 9, 2014 through June 30, 2015. A copy of the agreement is attached. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Astro Travel and Tours, Inc. Services will be used on an as needed basis by all schools, PTO athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract is effective December 9, 2014 through June 30, 2015. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ASTRO TRAVEL & TOURS.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewing the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business, based on fixed pricing. Funding will be paid from general funds. The contract is effective July 1, 2015 through June 30, 2016. Copies of the previously approved renewal documents are attached. Public Content Request approval to renew the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business, based on fixed pricing. Funding will be paid from general funds. The contract is effective July 1, 2015 through June 30, 2016. Copies of the previously approved renewal documents are attached. For additional information, please contact Eric Mitchell, Director, MIS & IT at (850) 689-7184. File Attachments RENEWAL OF RFB 13-B02.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Fees, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,590.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB-Bonuses/Exams Recommended Action : Motion to approve the estimated number of students at Choctawhatchee High School who will participate in IB testing in May 2015. The total is based on an estimated  number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funds will be paid from general funds, Project 5055 IB-Bonuses/ Exams. A copy of the invoice is attached. Public Content Request approval of the estimated number of students at Choctawhatchee High School who will participate in IB testing in May 2015. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funds will be paid from general funds, Project 5055 IB-Bonuses/Exams. A copy of the invoice is attached. For additional information, please contact Judy Kane, Choctawhatchee High School at (850) 833-3614. File Attachments INTERNATIONAL BACCALAUREATE.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Emergency Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $141,158.72 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District wide - HVAC Replacement and Project 2336 Emergency Maintenance - District wide Recommended Action : Motion to approve the Emergency Purchase from Trane in the amount of $141,158.72 from the previously approved tag on through the TCPN Contract #R5045. The current boiler at Fort Walton Beach High School is down leaving no heat throughout the facility. The purchase includes a rental boiler for the week of November 17th until a new boiler can be manufactured and installed the week of Thanksgiving for a permanent solution. The purchase falls under School Board Policy 2-17 (12) Emergency Purchase. Funds will be paid from Capital Funds, Project 0319 District wide - HVAC Replacement and Project 2336 Emergency Maintenance - District wide. A copy of the quote is attached. Public Content Request approval of the Emergency Purchase from Trane in the amount of $141,158.72 from the previously approved tag on through the TCPN Contract #R5045. The current boiler at Fort Walton Beach High School is down leaving no heat throughout the facility. The purchase includes a rental boiler for the week of November 17th until a new boiler can be manufactured and installed the week of Thanksgiving for a permanent solution. The purchase falls under School Board Policy 2-17 (12) Emergency Purchase. Funds will be paid from Capital Funds, Project 0319 District wide - HVAC Replacement and Project 2336 Emergency Maintenance - District wide. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE QUOTE.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments December 8, 2014 Instructional Board Report.pdf (46 KB) Substitute New Hires Board Report 12-08-2014.pdf (35 KB) December 8, 2014 Ed Support Board Report.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsDecember8th2014.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.26 Reinstatement of sick leave due to line-of duty illness/injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Donna Bartolo, Human Resources, 37.00 hours Debra Cahoon, Shalimar Elementary, 32.00 hours Carter Gray, Transportation South, 10.00 hours Donna Konefal, Educational Support Services, 73.00 hours Richard Mentlick, Transportation, 4.00 hours Ratana Nelson, Richbourg School, 2.50 hours Jessica Pronovost, Richbourg School, 22.50 hours Keri Sammons, Richbourg School, 15.00 hours Amy Williams, Food Services, 60.00 hours Margaret Wolthers, Silver Sands School, 45.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.27 Suspension of Employee, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee #105197. Public Content Suspension of employee EID# 105197 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.28 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.29 School Volunteer Lists, presented by Kaye McKinley, Assistant Superintendent, ESE and Student Services, and recommended by the Superintendent for approval Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 12-8-14.pdf (2,114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.30 Memorandum of Understanding between the School Board of Okaloosa County and the Florida Endowment Foundation for Florida's Graduates, Inc., for the Jobs for Florida's Graduates Program at Choctawhatchee High School, Crestview High School, and Fort Walton Beach High School, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $150,000.00 Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and the Florida Endowment Foundation for Florida's Graduates, Inc., for the Jobs for Florida's Graduates Program at Choctawhatchee High School, Crestview High School, and Fort Walton Beach High School. Public Content The Florida Endowment Foundation for Florida’s Graduates, Inc has awarded Choctawhatchee High School, Crestview High School and Fort Walton Beach High School a grant of $50,000 each to establish a one of a kind program for students of military families. This program will consist of an elective course focusing on college and career readiness, guest speakers, field trips and community service opportunities. File Attachments MOU for Multi Year FY 14-15 FWBHS.pdf (562 KB) Estimated Revenue & Expenditures 2014-2015.pdf (18 KB) MOU for Multi Year FY 14-15 Choctawhatchee High.pdf (562 KB) MOU for Multi Year FY 14-15 Crestview High.pdf (562 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00,  presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $11,310.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. File Attachments Choctaw Wrestling Mat Quote.pdf (554 KB) Motion & Voting Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Rodney Walker, Lamar White No: Melissa Thrush 8. Discussion Agenda Subject : 8.2 Cooperative Agreement Between School Board of Okaloosa County and Early Learning Coalition of Okaloosa and Walton Counties for services provided to the Teenage Parent Program, presented by Kaye McKinley, Assistant Superintendent, ESE and Student Services, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $165,000.00 Budgeted : Yes Budget Source : Teenage Parent Program Project Recommended Action : Motion to approve the Cooperative between the School Board of Okaloosa County and the Early Learning Coalition of Okaloosa and Walton Counties for services provided to the Teenage Parent Program. Public Content Early Learning Coalition of Okaloosa and Walton Counties and the School Board of Okaloosa County mutually agree to cooperated in serving the pregnant adolescents and teen parents in the School District. Counseling services to pregnant students and teen parents and child care placement services are provided through this agreement. File Attachments TAPP OK Schools 2014-15.pdf (21 KB) Motion & Voting Motion to approve the Cooperative between the School Board of Okaloosa County and the Early Learning Coalition of Okaloosa and Walton Counties for services provided to the Teenage Parent Program. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.3 Items Moved from the Consent Agenda (if any) Meeting : Dec 8, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 8, GMP for Crestview High School Roof Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Recommended Action : Motion to approve Program No. 5, Task Order No. 8, GMP for Crestview High School Roof Replacement project and approval to send a notice to proceed. Public Content Crestview High School - This project consists of the tear off and replacement of the following portions of the campus:  a. Building CRVTC 10 - Vo-Tech Electrical Shop: This roof contains a single ply membrane over insulation over an existing metal deck. The total area of this roof replacement is 110 squares. b. Building CRVTC 12 - Vo-Tech Auto/Carpentry Shop: This roof contains a single ply membrane over insulation over a built up roof over an existing metal deck. The total area of this roof replacement is 100 squares. The total squares for the Crestview High School Roofing Replacement Project will be approximately 210 squares. The new roofs will be the District Standard of Modified Bitumen roofing material with polyisocyanurate rigid foam insulation. The Total Cost of Work for Task Order #8 is recapped below: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 548,821.00 Pre-GMP Phase Services - Previously Authorized 63,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 167,355.00 Total Cost of Work $ 779,176.00 The validation from Faithful + Gould has been received and states the variance is within a reasonable range. (See attached) File Attachments TO #8 GMP Crestview HS Replacement Roofing Project.pdf (243 KB) Faithful+Gould validation letter Prog5, TO#8 GMP, Crestview HS.pdf (75 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 8, GMP for Crestview High School Roof Replacement project and approval to send a notice to proceed. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 12. Attorney's Business Subject : 12.1 Appointment of Hearing Officer for RFP Protest, presented by Jeff McInnis, Attorney to the Board. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Retired Circuit Judge Thomas Remington to serve as the hearing officer for the pending protest proceeding regarding RFP 15-01 Food Service Management Operations and authorization for the Chairman to execute an agreement for services with Judge Remington. Motion & Voting Motion to approve the appointment of Retired Circuit Judge Thomas Remington to serve as the hearing officer for the pending protest proceeding regarding RFP 15-01 Food Service Management Operations and authorization for the Chairman to execute an agreement for services with Judge Remington. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 12. Attorney's Business Subject : 12.2 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 8, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests, presented by Kaye McKinley, Assistant Superintendent, ESE and Special Programs Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 12 8 14.pdf (33 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 8, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board.  • Selection of Okaloosa STEMM Academy Mascot File Attachments Okaloosa STEMM Academy Mascot Selection.pdf (337 KB) STEMM Mascot Concepts.pptx (2,067 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Dec 8, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for revision of School Board Policy 4-7 Pupil Progress Reports, presented by Marti Gardner, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-7 Pupil Progress Reorts. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 4-7 Pupil Progress Reports. The revision requested has been in place for several years; however, policy was not updated at the time of the revision. The revised policy will set forth the requirements for reporting periods and other communication of student progress that will align with the Pupil Progression Plan. File Attachments 4-7 Pupil Progress Reports-Redlined.pdf (11 KB) Motion & Voting Motion to approve revised School Board Policy 4-7 Pupil Progress Reorts. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of a new job description for Director I, Secondary Education, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve a new job description for Director I, Secondary Education. Public Content A Public Hearing will be held to receive public input and consider approval of a new job description for Director I, Secondary Education. Mr. Chambers, Assistant Superintendent of Curriculum and Instruction, is requesting the new job description with the intent to restructure the Director positions in Curriculum and Instruction. The intent is to downgrade from three Directors (Elementary, Middle and High School) to a Director (1): Secondary Education, Director (2): Elementary Education and a Specialist. The additional cost of the Director (1): Secondary Education position will be $7,183. However, the overall restructuring will have a cost savings to the district of $10,771. File Attachments Director (I) - Secondary Education.pdf (64 KB) Motion & Voting Motion to approve a new job description for Director I, Secondary Education. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing - 6:15 p.m. Subject : 15.3 Public Hearing for adoption of a new job description for Title I/Title X Analyst, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve a new job description for Title I/Title X Analyst. Public Content A Public Hearing will be held to receive public input and consider approval of a new job description for Title I/Title X Analyst. This is not a new position but an upgrade from pay grade D to pay grade C on the Support Personnel Salary Schedule. This upgrade will result in an increase in pay of $2,319 which will be absorbed by the Title I budget. File Attachments Title I-Title IX Analyst.pdf (25 KB) Motion & Voting Motion to approve a new job description for Title I/Title X Analyst. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing - 6:15 p.m. Subject : 15.4 Public Hearing for revision of the job description for Director, Elementary Education, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the revised job description for Director, Elementary Education. Public Content A Public Hearing will be held to receive public input and consider approval of the revised job description for Director, Elementary Education. The only recommended change is the job title, from Director, Elementary Education, to Director II, Elementary Education. Mr. Chambers, Assistant Superintendent of Curriculum and Instruction, is requesting a new job description for Director I, Secondary Education, with the intent to restructure the Director positions in Curriculum and Instruction. The intent is to downgrade from three Directors (Elementary, Middle and High School) to a Director (1): Secondary Education, Director (2): Elementary Education and a Specialist. File Attachments Director (II) - Elem Education.pdf (64 KB) Motion & Voting Motion to approve the revised job description for Director, Elementary Education. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Dec 8, 2014 - Regular Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on December 4, 2014, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected students. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on December 4, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1. Revised School Board Policy 4-7 Pupil Progress Reports 2. New Job Description for Director I, Secondary Education 3. New Job Description for Title I/Title X Analyst 4. Revised Job Description for Director, Elementary Education Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.4 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation - 6:30 p.m. Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 6:30 p.m. on Monday, December 8, 2014, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach. File Attachments 12-8-2014 Leasing Corp Annual Meeting Notice.pdf (21 KB) 12-8-2014 Leasing Corp Meeting Agenda.pdf (6 KB) 17. Public Notices Subject : 17.5 Public Notice Meeting : Dec 8, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.