Okaloosa County School Board — Regular Meeting, December 8, 2014 — reading text

November 6, 2014; Minutes of the Regular Meeting of November 10, 2014; Minutes of the Organizational Meeting of November 18, 2014, recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the Minutes of the Workshop Meeting of November 6, 2014; Minutes of the Regular Meeting of November 10, 2014; Minutes of the Organizational Meeting of November 18, 2014, as recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 11-6-2014 Workshop DRAFT.pdf (181 KB) 11-10-2014 Meeting DRAFT.pdf (155 KB) 11-18-2014 Organizational Meeting DRAFT.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Moved to Discussion Agenda 8.1: Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $11,310.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. Public Content District 3 School Board Member Capital Outlay funds will be appropriated to Choctawhatchee High School for a wrestling mat in the amount of $11,310.00. File Attachments Choctaw Wrestling Mat Quote.pdf (554 KB) 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for October 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2014. Public Content The financial statement for the month ending October 31, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Oct 2014.pdf (519 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Budget Amendment #2 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,053,411.60 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of October 2014: General Fund $ 510,821.71 Debt Service Funds 0.21 Capital Projects Funds 70,199.82 Other Special Revenue Funds - Federal 470,124.38 Other Special Revenue Funds - Food Service 2,265.48 Total - All Funds $1,053,411.60 File Attachments !B-A 2 - Oct 2014.pdf (1,167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,719.61 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-8-14.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 8, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 08, 2014 Absolute Date : Dec 08, 2014 Fiscal Impact : Yes Dollar Amount : $28,164.27 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Acceptance of Donations - List 2 - December 8, 2014.pdf (106 KB) Donations - December 8,