Okaloosa County School Board — Workshop Meeting, May 19, 2022 — reading text

Subject : 8.18 Tag-On Bid: ITB 22-F-236 Ramp Systems and Stair Systems, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 5343 DW-Ramp Replace Recommended Action : Motion to approve tagging on with ITB 22-F-236 Ramp Systems and Stair Systems through Clay County School District, effective June 1, 2022, through May 31, 2025. Public Content Request approval to tag on with ITB 22-F-236 Ramp Systems and Stair Systems through Clay County School District. The contract was awarded to multiple vendors, based on fixed prices, and will be used on an as needed basis. Funds will be paid from Capital Funds (1.5 Mill), Project 5343 DW- Ramp Replace. The contract is effective June 1, 2022, through May 31, 2025, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION.pdf (2,428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Office Equipment Company of Mobile, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent)  Fiscal Impact : Yes Dollar Amount : $32,019.80 Budgeted : Yes Budget Source : Federal Funds, Project 2454 ESSER II-Other Recommended Action : Motion to approve the purchase of furniture for Choctawhatchee High School from Office Equipment Company of Mobile, in the total amount of $32,019.80. Public Content Request approval for CTE to purchase furniture for Choctawhatchee High School from Office Equipment Company of Mobile. The purchase in the amount of $31,208.50 is made through State of Florida Contract #56120000-19-ACS, and the purchase in the amount to $811.30 is made through Omnia Contract #2019.001899, for a total of $32,019.80. Funds will be paid from Federal Funds, Project 2454 ESSER II-Other, and copies of the quotes are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments OFFICE EQUIPMENT COMPANY QUOTES.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: Institute for Multi-Sensory Education (IMSE), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,589.50 Budgeted : Yes Budget Source : Federal Funds, Project 2495 ARP- IDEA-K12  Recommended Action : Motion to approve the purchase of materials and training from Institute for Multi-Sensory Education (IMSE) for a total purchase amount of $53,589.50. Public Content Request approval to purchase materials and training from Institute for Multi-Sensory Education (IMSE) for a total purchase amount of $53,589.50. The purchase is exempt through 6A-1.012(11)(a). Funds will be paid from Federal Funds, Project 2495 ARP-IDEA-K12, and a copy of the quote is attached. For additional information, please contact Kathy Ard, Director, ESE, at (850) 833-3164. File Attachments IMSE QUOTE.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: Contract for Health Services for School Year 2022-2023, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,473,233.46 Budgeted : Yes Budget Source : General Funds, Project 6004 - Health Services-Schools & Project 1084 - Medicaid Reimbursement Recommended Action : Motion to approve the Contract for Health Services for School Year 2022- 2023, between Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC, for a total amount of  $1,473,233.46, effective July 1, 2022, through July 31, 2023. Public Content Request approval of the Contract for Health Services for School Year 2022-2023, between Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC, and The School Board of Okaloosa County, FL. The Provider will ensure the provision of School Health Technicians at requested school sites during the 2022-2023 school year, for a total of 186 days, for a total amount of $1,473,233.46. The contract is exempt through 6A-1.012(11)(a), and funds will be paid from General Funds, Project 6004 - Health Services-Schools and Project 1084 - Medicaid Reimbursement. The contract is effective July 1, 2022, through July 31, 2023, and a copy of the contract is attached. For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services, at (850) 833-3108. File Attachments AVEANNA CONTRACT.pdf (225 KB) Daily Activities - Qtrly HMCS District.pdf (575 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Professional Service Agreement #22-105 Emerald Coast Design Build, Inc. d/b/a Winfree Engineering, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $215,000.00 Budgeted : Yes Budget Source : General Funds  Recommended Action : Motion to approve Professional Service Agreement #22-105, between Emerald Coast Design Build, Inc. d/b/a Winfree Engineering and The School Board of Okaloosa County, FL, on behalf of the Facilities Planning Department, effective May 24, 2022, through May 23, 2023.