Okaloosa County School Board — Workshop Meeting, May 19, 2022

Thursday, May 19, 2022 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 19, 2022 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 19, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 8.35 Triumph Gulf Coast Health Academy of Northwest Florida Grant Funding Application, submitted by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. 3. Recognitions Subject : 3.1 Recognition of Caleb Krumnow, Crestview High School, 2022 Florida High School Athletic Association, Class 3A State Champion, in the 219- lb. Boys Weightlifting Class, Snatch Event, presented by the Superintendent Meeting : May 19, 2022 - Workshop Meeting Type : Recognition Public Content Caleb is the champion in the Snatch division. He snatched 200 lbs. on his third and final lift to win first place in the 219 lb. class at the State Meet on April 21, 2022. 3. Recognitions Subject : 3.2 Recognition of Carter Glenn, Baker School, 2022 Florida High School Athletic Association Division 1A State Champion, in the 139-lb. Boys Weightlifting Class, Snatch Event, presented by the Superintendent Meeting : May 19, 2022 - Workshop Meeting Type : Recognition Public Content Carter scored 71 points this season, and has scored 126 career points for the Gators. Coach for Male Weightlifting: Thomas Valmus 3. Recognitions Subject : 3.3 Recognition of Allison Baggett, Baker School, 2022 Florida High School Athletic Association, Class 1A State Champion, in the 110-lb. Girls Weightlifting Class, Snatch Lift and Traditional Events, presented by the Superintendent Meeting : May 19, 2022 - Workshop Meeting Type : Recognition Public Content Coach for Female Weightlifting: David Oglesby. 3. Recognitions Subject : 3.4 Recognition of Raediah Lewis, Baker School, 2022 Florida High School Athletic Association, Class 1A State Champion, in the Girls Unlimited Weight Weightlifting Class, Snatch Lift Event, presented by the Superintendent Meeting : May 19, 2022 - Workshop Meeting  Type : Recognition Public Content Coach for Female Weightlifting: David Oglesby 3. Recognitions Subject : 3.5 Children in Crisis Change For Children Campaign, presented by Kitty Johnson, Member of Board of Directors Meeting : May 19, 2022 - Workshop Meeting Type : Recognition Public Content Also attending on behalf of Children in Crisis are Mary Jane Ross, Member of Board of Directors, and Ken Hair, President. Top Fundraisers in the Change for Children Campaign” in the Okaloosa County Schools: High School: Choctawhatchee High School Principal, Michelle Heck; School Sponsor: Becky Perez Middle School: Ruckel Middle School Principal, Paul Whiddon; School Sponsor: Angela Wargo Elementary School: Destin Elementary School Principal, Joe Jannazo; School Sponsor: Sharon Burt Community School: Southside Primary School Principal, Debbie Haan; School Sponsor: Haley Dukes 3. Recognitions Subject : 3.6 Recognition of the 2021-2022 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : May 19, 2022 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art Program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. File Attachments 2021-22 KTA Fall Award Winners and Totals.pdf (176 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Principal, Ruckel Middle School, recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Ruckel Middle School, effective August 1, 2022. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Principal, Longwood Elementary School, recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Longwood Elementary School, effective July 1, 2022. 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II (12 Month), Bruner Middle School, recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (12 Month), Bruner Middle School. 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Assistant Principal II (10 Month), Antioch Elementary School, recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Antioch Elementary School. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 19, 2022 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 21 - May 04, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : May 19, 2022 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 21 - May 04, 2022. File Attachments In-County Travel Mar 25-May 04.pdf (19 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of March 24 - May 04, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : May 19, 2022 - Workshop Meeting Type : Public Content Out-of-County Travel paid for the period of March 24 - May 04, 2022. File Attachments Out-of-County Travel Mar 24-May 04.pdf (16 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of May 5, 2022; Minutes of Workshop Meeting of May 5, 2022; Minutes of Regular Meeting of May 9, 2022, recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of May 5, 2022; Minutes of Workshop Meeting of May 5, 2022; Minutes of Regular Meeting of May 9, 2022. File Attachments 5-5-2022 Workshop - DRAFT.pdf (246 KB) 5-9-2022 Meeting - DRAFT.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for fence screening in the amount of $3,436.86, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $3,436.86 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for fence screening in the amount of $3,436.86. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for fence screening in the amount of $3,436.86. File Attachments Elliott Point - Fence screen Quote.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Riverside Elementary School for acrylic signs in the amount of $523.08, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $523.08 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Riverside Elementary School for acrylic signs in the amount of $523.08. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Riverside Elementary School for acrylic signs in the amount of $523.08. File Attachments Next Generation Signs.pdf (182 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay funds to Okaloosa STEMM Academy for Smart TVs, mounts, and stands, in the amount of $16,083.34, presented by  Diane Kelley and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $16,083.34 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Smart TVs, mounts, and stands, in the amount of $16,083.34 Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for Smart TVs, mounts, and stands, in the amount of $16,083.34. File Attachments STEMM - Smart TVs & Mounts Quote.pdf (388 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 5 School Board Member Capital Outlay funds to Okaloosa STEMM Academy for Apple TVs, in the amount of $2,682.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $2,682.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Apple TVs, in the amount of $2,682.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for Apple TVs, in the amount of $2,682.00. File Attachments STEMM - Apple TVs Quote.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Appropriation of District 5 School Board Member Capital Outlay funds to Okaloosa STEMM Academy for iPads, in the amount of $5,332.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $5,332.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for iPads, in the amount of $5,332.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for iPads, in the amount of $5,332.00. File Attachments STEMM - iPads Quote.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for classroom flooring in the amount of $27,704.28, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,704.28 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for classroom flooring in the amount of $27,704.28. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Edge Elementary School for classroom flooring in the amount of $27,704.28. File Attachments Edge Elementary 2022 Rooms 2, 3, 4, 5, 6, 19, 21, 22, 23 New Carpet Tile and Room 1 Repair Carpet Tile.pdf (344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Request to advertise a public hearing for adoption of the 2022-2023 Codes of Student Conduct (Elementary and Secondary), presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a public hearing for the adoption of the 2022-2023 Codes of Student Conduct (Elementary and Secondary). Public Content Request permission to advertise a public hearing to receive public input and consider adoption of the 2022-2023 Codes of Student Conduct (Elementary and Secondary). Changes: Contact information Please contact Brian Humphrey for questions or additional information, 850-689-7198 File Attachments 2022-2023 Eng. Elem. Code of Stu.Con. 2022.05.12.pdf (127 KB) 2022-2023 Eng. Sec. Code of Stu.Con. 2022.05.12.pdf (137 KB) 2022-2023 SP Sec. Code of Conduct 2022.05.12.pdf (159 KB) 2022-2023 SP Elem. Code of Conduct 2022.05.12.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Budget Amendment #8 - Fiscal Year 2021-2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $2,541,851.06 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2022: General Fund $612,568.64 Debt Service Funds 0.00 Capital Project Funds 34,173.74 Other Special Revenue Funds - Federal 1,890,808.62 Other Special Revenue Funds - Food Service 4,300.06 Total - All Funds $2,541,851.06 File Attachments !BA 08 - April 2022.pdf (1,626 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Monthly Financial Statement for April 2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2022. Public Content The financial statement for the month ending April 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-04-30.pdf (731 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 5-23-22.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-05-23.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Payroll Warrant Register and Accounts Payable Warrant Register for April 2022, totaling $34,940,370.26; and Bank Transfers for April 2022, totaling $60,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $34,940,370.26 and Bank Transfers in the amount of $60,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2022, totaling $34,940,370.26; and Bank Transfers for April 2022, totaling $60,000.00. File Attachments 10 - MIS 3478 - Warrant Register - April 2022.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Fiscal Year 2022-2023 Child Care Fee Changes presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Recommended Action : Motion to approve Fiscal Year 2022- 2023 Child Care Fee Changes. Public Content On March 28, 2022, the Board approved Child Care fees for fiscal year 2022-2023 for the following child care programs: Bluewater Elementary School, Northwood Elementary School, Plew Elementary School, and Wright Elementary School. At that time, it was anticipated that Antioch Elementary School and Bob Sikes Elementary School would be changing from school-run Child Care programs to Boys & Girls Club programs. These schools were not able to contract with Boys & Girls Club for fiscal year 2022-2023; therefore, they would like to continue to offer their own child care programs for their students. The attached document indicates all schools offering Child Care programs for fiscal year 2022-2023. Antioch Elementary School is not requesting any changes, and Bob Sikes Elementary School's changes are highlighted. Please note that a new line has been added - "Drop In Rate - After School Only - Enrichment Activity Day." This is related to an enhanced program that Northwood Elementary School would like to start offering. File Attachments !Child Care Fees for Agenda Item FY 2023 2022-05-23.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 DW-Safety/ADA Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, effective through May 9, 2023. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract was awarded to The Hiller Companies, based on fixed prices, and is used on an as needed basis. Funds will be paid from Capital Funds (1.5 Mill), Project 2395 DW-Safety/ADA. The contract is effective through May 9, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.17 Tag-On Bid: ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2310 DW-Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops through Palm Beach County School District, effective through May, 10, 2024. Public Content Request approval to tag on to ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops through Palm Beach County School District. The bid was awarded to multiple vendors, based on fixed prices, and will be used on an as needed basis. Funding will be paid from Capital Funds (1.5 Mill), Project 2310 DW-Minor Repair & Maintenance. Copies of the award documents are attached, and the contract is effective through May, 10, 2024. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TAG-ON BID-22C-45K.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid: ITB 22-F-236 Ramp Systems and Stair Systems, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 5343 DW-Ramp Replace Recommended Action : Motion to approve tagging on with ITB 22-F-236 Ramp Systems and Stair Systems through Clay County School District, effective June 1, 2022, through May 31, 2025. Public Content Request approval to tag on with ITB 22-F-236 Ramp Systems and Stair Systems through Clay County School District. The contract was awarded to multiple vendors, based on fixed prices, and will be used on an as needed basis. Funds will be paid from Capital Funds (1.5 Mill), Project 5343 DW- Ramp Replace. The contract is effective June 1, 2022, through May 31, 2025, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION.pdf (2,428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Office Equipment Company of Mobile, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent)  Fiscal Impact : Yes Dollar Amount : $32,019.80 Budgeted : Yes Budget Source : Federal Funds, Project 2454 ESSER II-Other Recommended Action : Motion to approve the purchase of furniture for Choctawhatchee High School from Office Equipment Company of Mobile, in the total amount of $32,019.80. Public Content Request approval for CTE to purchase furniture for Choctawhatchee High School from Office Equipment Company of Mobile. The purchase in the amount of $31,208.50 is made through State of Florida Contract #56120000-19-ACS, and the purchase in the amount to $811.30 is made through Omnia Contract #2019.001899, for a total of $32,019.80. Funds will be paid from Federal Funds, Project 2454 ESSER II-Other, and copies of the quotes are attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments OFFICE EQUIPMENT COMPANY QUOTES.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: Institute for Multi-Sensory Education (IMSE), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,589.50 Budgeted : Yes Budget Source : Federal Funds, Project 2495 ARP- IDEA-K12  Recommended Action : Motion to approve the purchase of materials and training from Institute for Multi-Sensory Education (IMSE) for a total purchase amount of $53,589.50. Public Content Request approval to purchase materials and training from Institute for Multi-Sensory Education (IMSE) for a total purchase amount of $53,589.50. The purchase is exempt through 6A-1.012(11)(a). Funds will be paid from Federal Funds, Project 2495 ARP-IDEA-K12, and a copy of the quote is attached. For additional information, please contact Kathy Ard, Director, ESE, at (850) 833-3164. File Attachments IMSE QUOTE.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: Contract for Health Services for School Year 2022-2023, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,473,233.46 Budgeted : Yes Budget Source : General Funds, Project 6004 - Health Services-Schools & Project 1084 - Medicaid Reimbursement Recommended Action : Motion to approve the Contract for Health Services for School Year 2022- 2023, between Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC, for a total amount of  $1,473,233.46, effective July 1, 2022, through July 31, 2023. Public Content Request approval of the Contract for Health Services for School Year 2022-2023, between Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC, and The School Board of Okaloosa County, FL. The Provider will ensure the provision of School Health Technicians at requested school sites during the 2022-2023 school year, for a total of 186 days, for a total amount of $1,473,233.46. The contract is exempt through 6A-1.012(11)(a), and funds will be paid from General Funds, Project 6004 - Health Services-Schools and Project 1084 - Medicaid Reimbursement. The contract is effective July 1, 2022, through July 31, 2023, and a copy of the contract is attached. For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services, at (850) 833-3108. File Attachments AVEANNA CONTRACT.pdf (225 KB) Daily Activities - Qtrly HMCS District.pdf (575 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Professional Service Agreement #22-105 Emerald Coast Design Build, Inc. d/b/a Winfree Engineering, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $215,000.00 Budgeted : Yes Budget Source : General Funds  Recommended Action : Motion to approve Professional Service Agreement #22-105, between Emerald Coast Design Build, Inc. d/b/a Winfree Engineering and The School Board of Okaloosa County, FL, on behalf of the Facilities Planning Department, effective May 24, 2022, through May 23, 2023. Public Content Request approval of Professional Service Agreement #22-105, between Emerald Coast Design Build, Inc. d/b/a Winfree Engineering and The School Board of Okaloosa County, FL, on behalf of the Facilities Planning Department. The Provider will provide professional services to the Facility and Maintenance departments in the form of a Florida Licensed Building Official who will be the Authority Having Jurisdiction (AHJ) for the board. The Provider will be paid $17,916.67 per month, for a total contract amount not to exceed $215,000.00. This contract is based on Escambia County Professional Services Contract #PD 02-03.79. All funds will be paid from General Funds, and the contract is effective May 24, 2022, through May 23, 2023. A copy of the agreement is attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments FACILITIES PLANNING PROFESSIONAL SA# 22-105 WINFREE ENGINEERING.pdf (511 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Sale and Disposal of F.I.S.H. Parcel 69, presented by Bill Smith, Facilities Planning and Maintenance, and recommended by the Superintendent for approval Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution 22-05 authorizing the sale and disposal of F.I.S.H. Parcel 69 located in Laurel Hill, Florida; the contract for purchase and sale to Okaloosa County, Florida, and authorizing the closing transaction. Public Content At the March 28, 2022 Regular Meeting the School Board approved Resolution 22-01 which surplused F.I.S.H. Parcel 69 located in Laurel Hill, Florida. Resolution 22-01 directed the Superintendent to bring to the Board the recommendation for disposal of the subject property. A purchase and sale contract has been negotiated with Okaloosa County, Florida to purchase the subject property, pending approval of the School Board. For additional information, please contact Bill Smith, (850) 689-7158. File Attachments SB Resolution No. 22-05 Laurel Hill.pdf (3,107 KB) Contract for Purchase & Sale of Laurel Hill Property with Okaloosa County Board of County Comm..pdf (1,700 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Sale and Disposal of F.I.S.H. Parcel 76, presented by Bill Smith, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution 22-06 authorizing the sale and disposal of F.I.S.H. Parcel 76, located in the Dorcas area of Okaloosa County, Florida; the contract for purchase and sale to Okaloosa County, Florida, and authorizing the closing transaction. Public Content At the March 28, 2022 Regular Meeting the School Board approved Resolution 22-02 which surplused F.I.S.H. Parcel 76 located in the Dorcas area of Okaloosa County, Florida. Resolution 22-02 directed the Superintendent to bring to the Board the recommendation for disposal of the subject property. A purchase and sale contract has been negotiated with Okaloosa County, Florida to purchase the subject property, pending approval of the School Board. For additional information, please contact Bill Smith, (850) 689-7158. File Attachments SB Resolution No. 22-06 Dorcas.pdf (3,069 KB) Contract for Purchase & Sale of Dorcas Property with Okaloosa County Board of County Comm..pdf (1,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 23, 2022. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 23, 2022. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 23, 2022 Board Meeting.pdf (415 KB) Surplus Property Food Services list for May 23, 2022 Board Meeting.pdf (401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.26 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, effective May 1, 2022 through April 30, 2023. Public Content This Agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee one (1) motor vehicle during times of disaster. The vehicle shall be a sixty-five (65) passenger school bus selected by Lessor from its rolling fleet. The effective dates of the agreement will be May 1, 2022 through April 30, 2023. For Further information please contact Jay McInnis at 833-4162. File Attachments Hawthorn House.pdf (717 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Okaloosa County School District 2023-2024 School Calendar, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Fiscal Impact : Yes Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to approve Okaloosa County School District 2023-2024 School Calendar, effective July 1, 2023. Public Content The calendar committee was made up of 18 people, with a selection of members from the Superintendent, OCEA, and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. In summary – The first day of school for students: Thursday, August 10, 2023; Spring Break: Mar. 18-22, 2024, and the last day of school for students is Friday, May 24, 2024 finishing before the Memorial Day holiday. For additional information, please contact Duscha Ross, 850-689-7165. File Attachments 2023-2024 COMMITTEE Option B.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Summer 2022 Agreement between The School Board of Okaloosa County, Florida, and The Boys & Girls Clubs of the Emerald Coast, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,700.00 Budgeted : Yes  Budget Source : Federal Funds, Project 2401 Title I - Part A Recommended Action : Motion to approve the Summer 2022 Agreement between The School Board of Okaloosa County, Florida, and The Boys & Girls Clubs of the Emerald Coast, Inc., effective May 31, 2022, through August 9, 2022. Public Content Request approval of the Summer 2022 Agreement between The School. Board of Okaloosa County, Florida, and The Boys & Girls Clubs of the Emerald Coast, Inc. The Provider will provide full day Summer Program, Monday through Friday from 7:30 a.m. through 6:00 p.m. at any one of the three (3) centers listed in the Agreement, for students who have been approved to attend, an estimated 5-10 students, and based on fixed pricing. Funds will be paid from Federal Funds, Project 2401 Title I - Part A. The contract is effective May 31, 2022, through August 9, 2022, and a copy of the Agreement is attached. For additional information please contact Amy Dale, Specialist, Title I & Title IX, at (850) 301-3008, or Dr. Cheryl Seals, Specialist, at (850) 301- 3008. File Attachments The Boys & Girls Clubs of the Emerald Coast, Inc.1.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Community Education Summer Driver-Education Program, presented by Brian Humphrey, Specialist, Student Services, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : No Budgeted : No  Recommended Action : Motion to approve the Community Education Summer Driver Education Program. Public Content Community Education proposes to offer a summer driver education program at participating high schools. Community Education is a fee based program. The $150 fee will pay for the class instruction including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total Fee Paid by Student-------------$150 Other Compensation & Benefits-------$120 Administrative Costs------------------$30 The "other compensation and benefits" amount is the total cost of the other compensation paid to the instructor plus the districts portion of FICA and retirement. For additional information, please contact Brian Humphrey (850) 689-7198. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Contract for Full Service Schools between The State of Florida, Department of Health, and The School Board of Okaloosa County, presented by Teri Schroeder, Program Director, Student Services and recommended by Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : No Recommended Action : Motion to approve the Contract for Full Service Schools between The State of Florida, Department of Health, and The School Board of Okaloosa County, through June 30, 2022. Public Content The Okaloosa County School District will work with the Okaloosa County Health Department of Health to develop a Full Service School Health Services program to provide health and social services that include basic school health services along with additional specialized services. The Department of Health will pay Okaloosa County School District a total amount not to exceed $60,000 to implement this Full Service Schools Program. The end date of this contract is 6/30/2022. For more information contact Teri Schroeder at 850-833-3108. File Attachments Standard Contract (version 5-2021).pdf (158 KB) Attachment II.pdf (143 KB) Attachment I_4_27.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties, submitted by Kathy Ard, Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting  Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budget Source : FDOE Discretionary Project (Escambia County is the fiscal agent) Recommended Action : Motion to approve the Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties. Public Content FDLRS Emerald Coast Associate Center is a state funded project which provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students and their families. These funds benefit Escambia, Santa Rosa, and Okaloosa Counties. The four functions of FDLRS are: Child Find, Human Resource Development, Parent Services and Assistive Technology. The total dollar amount reflect services provided across all three districts. For additional information, please contact Kathy Ard, 850-833-3164. File Attachments FDLRS 2022-2023 Tri County Agreement.pdf (4,013 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.32 First Amendment to Grant Award Agreement between Triumph Gulf Coast, Inc. and The School Board of Okaloosa County, Florida, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : No Budget Source : Triumph Gulf Coast Recommended Action : Motion to approve the First Amendment to Grant Award Agreement between Triumph Gulf Coast, Inc. and The School Board of Okaloosa County, Florida. Public Content The Okaloosa County School District CTE Department is submitting a First Amendment Grant Award Agreement (dated July 26, 2021) that has been approved by Triumph Gulf Coast, Inc. This budget amendment will replace the original budget that was submitted with the grant. There are no additions to the funding. We requested to move funds within the available accounts. For additional information, please contact April Branscome, (850) 833-5858. File Attachments 243-First-Amendment-to-Grant-Award-Agreement-Okaloosa-SD-1-1.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.33 Title IX, Part A Florida Department of Education Project Application for 2022-2023 year 2, presented by Amy Dale, Specialist, Title I/IX, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $104,800.00 Budgeted : No Budget Source : Title IX, Part A Funds Recommended Action : Motion to approve the Florida Department of Education Project  Application for 2022-2023 School Year, Title IX Part A, year 2. Public Content Title IX, Part A, year 2- Florida Department of Education project application for the 2022-2023 school year. Okaloosa County's projected allocation is $104,800.00. The budget and narrative are being presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008 File Attachments Title IX 22.23 SY application 5.11.22.pdf (1,643 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.34 Application for 2022-2023 School Year Renewal of the AFRL EFA Initiative Request for the District Science Department, presented by Tami Ellis, Science Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : No Budget Source : EFA Initiative Grant Recommended Action : Motion to approve the 2022-2023 school year application for renewal of the AFRL EFA Initiative Grant request for the District Science Department. Public Content The Air Force Research Laboratory (AFRL) will work with the Okaloosa District Science Department towards continued funding for STEM and Science Fair activities for the 2022-2023 school year. The grant application is attached. For additional information or questions please contact Tami Ellis, 850-833-4122. File Attachments AFRL Grant White Paper 2022.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.35 Triumph Gulf Coast Health Academy of Northwest Florida Grant Funding Application, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,130,000.00 Budgeted : Yes Budget Source : Triumph Gulf Coast, Inc. Recommended Action : Motion to approve the Triumph Gulf Coast Health Academy of Northwest Florida Application for Grant funding in the amount of $2,130,000.00. Public Content The Okaloosa County School District CTE Department is submitting the Application for grant funding through the Triumph Gulf Coast, Inc. to establish a Practical Nursing program in partnership with Fort Walton Beach Medical Center. The District is seeking $2,130,000 over a seven year period in Triumph Gulf Coast funding to develop the program. The funding requested in the grant will support classroom renovation, curriculum, equipment, and supplies. Please contact April Branscome for additional information, 833-5858 File Attachments Triumph Gulf Coast_Health Academy App-Board.pdf (3,496 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 123913 118303 103906 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP).  NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Michael David Carnley 119201 Assistant Principal Davidson MS 9/1/2022 Hank H Phillips 112134 Band Director Pryor MS 7/1/2022 Suzanna Branson 106296 Teacher Bluewater ES 5/1/2022 Jayson Sanders 116379 Principal Crestview HS 7/1/2022 NEW DROP EXTENSIONS DROP Extension Original DROP Ending Date Employee Name EID Position Location Ending Date Jack Moberly 107687 Teacher Baker School 10/31/2022 5/31/2023 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Revised Substitute and Temporary Employee Salary Schedule, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve the Revised Substitute and Temporary Employee Salary Schedule, effective for the 2022-2023 fiscal year. Public Content This is a revision of the Substitute and Temporary Salary Schedule, which denotes the deletion of the temporary change in pay for these employees. It includes the updated amounts for the 2022-2023 school year. Please, contact Dr. Lee Hale for additional information, (850) 833-5801. File Attachments FY 2023 Subs & Temps - 2022-05-23 - Proposed.pdf (58 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional  Services, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2021-2022 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments OOF Board Report for 5-23-2022.pdf (19 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 5.23 Separations Report, Public.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments 5.23 Sub New Hires Report.pdf (98 KB) 5.23 Instructional New Hire Board Report.pdf (208 KB) 5.23 Support Personnel New Hire Board Report.pdf (208 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments 5.23 Transfers, Public.pdf (37 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Tammy McKenzie Crestview High 7.5 Jennifer Seubert Crestview High 10 Lila Moore Northwood Elementary 30 Sharell Hope Riverside Elementary 22.5 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 19, 2022 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 19, 2022 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 19, by and between the School Board of Okaloosa County, Florida and CACI, INC-FEDERAL, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $46,013.48 Budgeted : Yes Budget Source : General Fund - Seat Management Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement  Contract Modification Agreement Change Order 19 by and between the School Board of Okaloosa County, Florida and CACI, INC.-FEDERAL, effective March 1, 2022. Public Content Contract Modification Agreement Change Order 19 between the School Board of Okaloosa County and CACI, Inc. effective March 1, 2022, modifying the IT Seat Management Outsourcing Agreement dated May 12, 2014. Firewall Support Seat costs will be adjusted from $4,593.11 per month to $10,294.96 per month for March 2022 through June 2022. This change is a result of the Firewall hardware being replaced at the end of the hardware life in March of 2022 and services being renewed for an additional year. New Firewall Authenticator/Analyzer hardware and services also had to be purchased. The prices for these items have increased, and the cost is being spread over one year rather than five years causing the monthly amount to be much higher than previously paid. The increase in cost for fiscal year 2021-2022 is $22,807.40, and the increase in cost for fiscal year 2022-2023 is $23,206.08 for a total of $46,013.48. Firewall Support Seat costs will adjust to $10,652.40 per month for July 2022 and August 2022. This is a combination of the remainder of the Firewall hardware payments ($4,950.54) and the Firewall Authenticator/Analyzer ($5,701.86). Beginning September 2022 through February 2023, the monthly payment will be $5,701.86 for the Firewall Authenticator/Analyzer only. Reference attached Exhibit A, cost breakdown, and analysis of fiscal year costs. For additional information contact Dustin Keith, 850-689-7151. File Attachments ocsd-change-order-19_REV2.pdf (313 KB) CO 19 Firewall Maintenance Seat Cost Breakdown.pdf (75 KB) Anaylsis of Seat Management Change Order 19.pdf (61 KB) 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order #2-201 for Security Camera Repairs at Niceville High School, presented by Dustin Keith, Seat Management, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Dollar Amount : $59,497.40 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 - DW - Safety/ADA Recommended Action : Motion to approve CACI Task Order #2-201 for Security Camera Repairs at Niceville High School, in the amount of $59,497.40. Public Content Repair security cameras at Niceville High School, in the amount of $59,497.40. For additional information contact Dustin Keith, 850-689-7151. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 19, 2022 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and and again at the Regular Meeting, to insure they receive the most current information. File Attachments 5-23-2022 Student Trip Requests.pdf (85 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 19, 2022 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : May 19, 2022 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 19, 2022 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for Textbook Adoption (Instructional Materials) for Math Grades K-12, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Recommended Action : Motion to approve the mathematics grades K-12 textbook adoption (Instructional Materials) of the recommended math publishers. Public Content A Public Hearing will be held to receive public input and consider adoption of the recommended math publishers for mathematics grades K-12 textbooks (Instructional Materials). The Okaloosa County School District is participating in the state textbook adoption process for Mathematics K-12. This public hearing is for the adoption of the following materials: Elementary K-5: Savvas: envision Florida B.E.S.T. Mathematics Grades K-5 - Recommended for Adoption Middle School 6-8: Math Nation: Florida’s B.E.S.T. (Grade 7 Accelerated) - Recommended for Adoption Geometry: McGraw-Hill: Florida Reveal Geometry (Honors) - Recommended for Adoption Algebra 2: National Geographic Learning Cengage: Florida’s B.E.S.T. Standards for MATH Algebra 2 (regular and honors) - Recommended for Adoption The publishers listed above were selected through a committee evaluation and school-based voting process. The textbook adoption information and the public review links are available on the Okaloosa County School District website at the following address: https://www.okaloosaschools.com/district/2022/public-notice/math-textbook-adoption-meeting Print materials may also be reviewed by contacting Ryan Gore at (850) 833-4208. File Attachments Public Hearing Attachment - Mathematics Textbook Adoption 5-23-22.pdf (442 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : May 19, 2022 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearings Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct Student Disciplinary Hearings on May 19, 2022, beginning at 8:00 or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 19, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 23, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of Textbook Adoption (Instructional Materials) for Math Grades K- 12. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : May 19, 2022 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.