Okaloosa County School Board — Workshop Meeting, May 19, 2022 — reading text

Bills 5-23-22.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-05-23.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Payroll Warrant Register and Accounts Payable Warrant Register for April 2022, totaling $34,940,370.26; and Bank Transfers for April 2022, totaling $60,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $34,940,370.26 and Bank Transfers in the amount of $60,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2022, totaling $34,940,370.26; and Bank Transfers for April 2022, totaling $60,000.00. File Attachments 10 - MIS 3478 - Warrant Register - April 2022.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Fiscal Year 2022-2023 Child Care Fee Changes presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Recommended Action : Motion to approve Fiscal Year 2022- 2023 Child Care Fee Changes. Public Content On March 28, 2022, the Board approved Child Care fees for fiscal year 2022-2023 for the following child care programs: Bluewater Elementary School, Northwood Elementary School, Plew Elementary School, and Wright Elementary School. At that time, it was anticipated that Antioch Elementary School and Bob Sikes Elementary School would be changing from school-run Child Care programs to Boys & Girls Club programs. These schools were not able to contract with Boys & Girls Club for fiscal year 2022-2023; therefore, they would like to continue to offer their own child care programs for their students. The attached document indicates all schools offering Child Care programs for fiscal year 2022-2023. Antioch Elementary School is not requesting any changes, and Bob Sikes Elementary School's changes are highlighted. Please note that a new line has been added - "Drop In Rate - After School Only - Enrichment Activity Day." This is related to an enhanced program that Northwood Elementary School would like to start offering. File Attachments !Child Care Fees for Agenda Item FY 2023 2022-05-23.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 DW-Safety/ADA Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, effective through May 9, 2023. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract was awarded to The Hiller Companies, based on fixed prices, and is used on an as needed basis. Funds will be paid from Capital Funds (1.5 Mill), Project 2395 DW-Safety/ADA. The contract is effective through May 9, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.17 Tag-On Bid: ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 19, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2022 Absolute Date : May 23, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2310 DW-Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops through Palm Beach County School District, effective through May, 10, 2024. Public Content Request approval to tag on to ITB 22C-45K Term Contract to Repair, Motorize & Refurbish Bleachers and Basketball Backstops through Palm Beach County School District. The bid was awarded to multiple vendors, based on fixed prices, and will be used on an as needed basis. Funding will be paid from Capital Funds (1.5 Mill), Project 2310 DW-Minor Repair & Maintenance. Copies of the award documents are attached, and the contract is effective through May, 10, 2024. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TAG-ON BID-22C-45K.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda