Okaloosa County School Board — Workshop Meeting, January 8, 2024 — reading text

0.00 Total - All Funds $(2,073,443.97) This Budget Amendment contains large decreases in Federal revenue. This happens every year due to the way the District is required to budget entitlements such as Title I and IDEA. We must budget carryover funds in the old projects and again in the new projects for use in the new year, effectively double-budgeting the carryover funds even though they are only available for expenditure in the new projects. Once DOE sends documentation to close out the old projects, usually in November or December, the old projects are reduced to $0.00. File Attachments !BA 03 - Nov 2023.pdf (1,818 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for November 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2023 Public Content The financial statement for the month ending November 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-11.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.08.2024.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,225.76 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-01-08.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $49,758,662.12; Self Health Insurance Claims and Fees totaling $2,831,869.94; and Bank Transfers totaling $20,000,000.00 for November 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $49,758,662.12, Self- Health Insurance Claims and Fees in the amount of $2,831,869.94, and Bank Transfers in the amount of $20,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $49,758,662.12; Self Health Insurance Claims and Fees totaling $2,831,869.94; and Bank Transfers totaling $20,000,000.00 for November 2023 are being presented to the School Board. File Attachments 05 - MIS 3478 - Warrant Register - November 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Appointment of Selection Committee for RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Recommended Action : Recommended Action Motion to approve the appointment of members to the Selection Committee for RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Diane Kelley, School Board Member and Committee Chair (Appointed at the 12/11/2023, School Board Meeting) Bob Bennett, Senior Vice President, ServisFirst Bank John Lulue, Retired City Manager The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Julie Perry, 833-5840. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of ITB 21-02 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 21-02 Custodial Chemicals and Supplies, effective January 14, 2024, through January 13, 2025. Public Content Request approval to renew ITB 21-02 Custodial Chemicals and Supplies. Supreme Paper Supplies, LLC is the awarded Primary Service Provider, and PR Chemical & Paper Supply is the