Okaloosa County School Board — Workshop Meeting, January 8, 2024

Monday, January 8, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 8, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Baker Girls Volleyball Team, 2023 1A Florida High Athletic Association (FHSAA) State Champions, presented by Superintendent Chambers. Meeting : Jan 8, 2024 - Workshop Meeting Type : Recognition 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Principal, Mary Esther Elementary School, recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Mary Esther Elementary School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Principal, Lewis School, recommended by the  Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Lewis School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 8, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for name of November 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jan 8, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for November 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Report Summary 01.08.2024.pdf (62 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for November 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jan 8, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for November 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Report Summary 01.08.2024.pdf (69 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of December 11, 2023; Minutes of the Regular Meeting of December 11, 2023, recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of December 11, 2023; Minutes of the Regular Meeting of December 11, 2023. File Attachments 12-11-2023 Workshop - DRAFT.pdf (145 KB) 12-11-2023 Meeting - DRAFT.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Controlled Open Enrollment School Capacity Report for the 2024- 2025 school year, presented by Steve Horton, Deputy Superintendent, and  recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the 2024-2025 school year, presented by Steve Horton. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2024-2025 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contact Steve Horton at 850-689-7164. File Attachments School Capacity Report 2024-2025.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #3 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : Yes Dollar Amount : ($2,073,443.97) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2023- 2024 Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2023: Fund Name Fund No. Amount General Fund 1010 $ 294,577.44 Debt Service Funds 2xxx 27,528.48 Capital Project Funds 3xxx 1,145,291.90 Other Special Revenue Funds - Federal 42xx/44xx (3,561,359.95) Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 20,518.16 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $(2,073,443.97) This Budget Amendment contains large decreases in Federal revenue. This happens every year due to the way the District is required to budget entitlements such as Title I and IDEA. We must budget carryover funds in the old projects and again in the new projects for use in the new year, effectively double-budgeting the carryover funds even though they are only available for expenditure in the new projects. Once DOE sends documentation to close out the old projects, usually in November or December, the old projects are reduced to $0.00. File Attachments !BA 03 - Nov 2023.pdf (1,818 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for November 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2023 Public Content The financial statement for the month ending November 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-11.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.08.2024.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,225.76 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-01-08.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $49,758,662.12; Self Health Insurance Claims and Fees totaling $2,831,869.94; and Bank Transfers totaling $20,000,000.00 for November 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $49,758,662.12, Self- Health Insurance Claims and Fees in the amount of $2,831,869.94, and Bank Transfers in the amount of $20,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $49,758,662.12; Self Health Insurance Claims and Fees totaling $2,831,869.94; and Bank Transfers totaling $20,000,000.00 for November 2023 are being presented to the School Board. File Attachments 05 - MIS 3478 - Warrant Register - November 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Appointment of Selection Committee for RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Recommended Action : Recommended Action Motion to approve the appointment of members to the Selection Committee for RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Diane Kelley, School Board Member and Committee Chair (Appointed at the 12/11/2023, School Board Meeting) Bob Bennett, Senior Vice President, ServisFirst Bank John Lulue, Retired City Manager The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Julie Perry, 833-5840. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of ITB 21-02 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 21-02 Custodial Chemicals and Supplies, effective January 14, 2024, through January 13, 2025. Public Content Request approval to renew ITB 21-02 Custodial Chemicals and Supplies. Supreme Paper Supplies, LLC is the awarded Primary Service Provider, and PR Chemical & Paper Supply is the awarded Secondary Service Provider. Purchases will be made as needed based on fixed pricing off the attached award tabulation. Funds will be paid from General Fund, Project 2011 Custodial Services. The contract is effective January 14, 2024, through January 13, 2025, and copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (824 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Jackson Therapy Partners, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant- Speech Recommended Action : Motion to approve contracting with Jackson Therapy Partners through Lake County Schools RFP 19-0105-P- RP to provide Speech Language Pathologist Services, effective through June 30, 2024. Public Content Request approval to contract with Jackson Therapy Partners through Lake County Schools RFP 19-0105-P-RP to provide Speech Language Pathologist Services, effective through June 30, 2024. Services will be used as needed and based on bid pricing, terms and conditions. Funds will be paid from General Fund, Project 0023 Itinerant-Speech and a copy of the vendor's confirmation letter is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments JACKSON THERAPY.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid: RFP 19-01015-P-RP Speech Language Therapy Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve tagging on to RFP 19-01015-P-RP Speech Language Therapy Services through Lake County Schools, effective through June 30, 2024. Public Content Request approval to tag on to RFP 19-01015-P-RP Speech Language Therapy Services through Lake County Schools, based on same pricing, terms and conditions. The contract was awarded to multiple vendors and will be used as needed. Funding will be paid from General Fund, Project 0023 Itinerant Speech. The contract is effective through June 30, 2024, and copies of the bid award documents are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments BID AWARD DOCUMENTS.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 2011 Custodial Services Recommended Action : Motion to approve renewing the tag- on bid RFP 151702 Dispensing System for General Cleaning Supplies through Escambia County Schools, effective January 23, 2024, through January 22, 2025. Public Content Request approval to renew tag-on Bid RFP 151702 Dispensing System for General Cleaning Supplies through Escambia County Schools. The awarded vendor is Supreme Paper Supplies and purchases will be made as needed based on fixed bid pricing. Funds will be paid from General Fund, Project 2011 Custodial Services, and the contract is effective January 23, 2024, through January 22, 2025. Copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (516 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #24-108 Dr. Dana Stephens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00) Recommended Action : Motion to approve Service Agreement #24-108 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, in an amount not to exceed $21,000.00, effective January 9, 2024, through November 30, 2024. Public Content Request approval of Service Agreement #24-108 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, to provide third-party evaluation services. The Provider will be paid $7,000.00 for phase one and $14,000.00 for phase two evaluations, for a total contract amount not to exceed $21,000.00. Funds will be paid from Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00). The Agreement is effective January 9, 2024, through November 30, 2024, a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #24-108.pdf (461 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Memorandum of Understanding between The School Board of Okaloosa County, Florida, and Colgate Bright Smiles Dental Program to provide no cost preventative dental screenings for students, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Colgate Bright Smiles Dental Program. Public Content The Colgate Bright Smiles Dental Program desires to coordinate with The School Board of Okaloosa County, Florida, for the purpose of providing access to students to preventative dental screenings for students at no cost to parents, families or the School District, with parent/guardian consent. The term of the agreement is for one year. For additional information, contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Final_MOU Colgate Bright Smiles Dental Program.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content There are no new employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Suzette Shoda 108373 Custodian Riverside ES 11/1/2023 Cristina Geurrero Moran 118126 Interpreter Mary Esther ES 11/1/2023 Paul Ciurleo 120637 Teacher Best Chance North 12/1/2023 Sylvia Martinez 117629 Secretary Florosa ES 12/1/2023 Anita Choice 120840 Program Director ESOL 2/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan. 8, 2024 Updated Separations, Public.pdf (59 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan. 8, 2024 Substitute New Hires, Public.pdf (119 KB) Jan. 8, 2024 Instructional New Hires, Public.pdf (54 KB) Jan. 8, 2024 Ed. Support New Hires, Public.pdf (56 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Jan. 8, 2024 Transfers, Public.pdf (134 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve the suspension of employee EID 119883. Public Content Suspension of Employee #119883 for 3 day(s). For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve the suspension of employee EID 120533. Public Content Suspension of Employee #120533 for 1 day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 8, 2024 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 1) Furniture for the GMP Phase of Task Order #24, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Dollar Amount : $740,523.19 Budget Source : Capital Outlay - 1.50 Mill Funding Recommended Action : Motion to approve Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 1) Furniture for the GMP Phase of Task Order #24, in the amount of $740,523.19. Public Content Approval is requested for Funding and Owner Direct Purchase (ODP) for Central Administration Building (Phase 1) Furniture for the GMP Phase of Task Order #24, in the amount of $740,523.19. This is being done because furniture is a long lead item. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Meteor-Okaloosa County SB- Central Admin - QQ 92341-02.pdf (126 KB) 92341_OCSD ADMIN BLDG_PHASE 12.11.2023.pdf (14,882 KB) 10. Construction Program/Owner's Representative's Business  Subject : 10.3 TPM Program #6, Task Order #12, Scope Modification #2, Cafeteria Renovations/Repurpose, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : Yes Dollar Amount : $975,000.00 Budgeted : Yes Budget Source : Capital Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #12, Scope Modification #2, Cafeteria Renovations/Repurpose, in the amount of $975,000. Public Content Approval is requested for TPM Program #6, Task Order #12, Scope Modification #2, Cafeteria Renovations/Repurpose, in the amount of $975,000. Scope of work consists of planning and design efforts to repurpose existing Cafeterias at Edwins Elementary, Wright Elementary, Plew Elementary, Shalimar Elementary, Bob Sikes Elementary and Ruckel Middle School. These spaces will be renovated for a different use after the completion of the new Cafetoriums at each campus. Please contact Dr. Bill Smith for additional information, 689-7158. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 8, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 8, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Jan 8, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Jan 8, 2024 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material, presented by Tasha Bates, District Media Specialist (TSA), Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to adopt revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. The purpose and effect of the proposed amendments to the policy is to update the current policy to implement legislative and State Board of Education rule changes, update statutory and rule references. The proposed amendments under the new policy deal with updating the policy to meet the statutory and State Board of Education rule changes regarding the materials evaluation process and the removal of challenged materials. The recommended changes are attached. Please contact Tasha Bates for additional information, 850-226-4582. File Attachments 03-05 Procedure for Handling Criticism of Library Books or Educational Materials - REDLINED.pdf (62 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of Resolution 24-01 approving the proposed Real Estate Exchange Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties, Inc., and surplusing the School Board property located on Lancaster Drive in Niceville, Florida to be exchanged, presented by Dr. Bill  Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to adopt Resolution 24-01 approving the proposed Exchange Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties, Inc., for a parcel of vacant real property, located in Deer Moss Creek, Niceville, Florida and declaring as surplus the School Board property on Lancaster Drive in Niceville, Florida to be exchanged. Public Content The School Board under Resolution 24-01 has determined that it is in the best interest of The School District Okaloosa County, Florida, to acquire a parcel of vacant real property located in Deer Moss Creek, Niceville, Florida, from Ruckel Properties, Inc., a Florida Corporation, which parcel of land contains 30 +/- acres. The proposed exchange would involve the School Board conveying, as part of the contract consideration to Ruckel Properties, Inc., a parcel of vacant land that it owns on Lancaster Drive, Niceville, Florida which contains 25 +/- acres together with additional financial consideration for the acquisition. A Public Hearing on the proposed Exchange Agreement and declaration of surplus property will be held at 6:15 p.m. Central Time, or as soon thereafter as may be heard, Monday, January 8, 2024, in the Training Room at the School Board’s Central Administration Complex, located at 202 Highway 85 North, Niceville, Florida. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 24-01.pdf (1,804 KB) EquiValue Appraisal Deer Moss Creek School Site 30 and 40 Acre Options.pdf (3,229 KB) EquiValue Appraisal Lancaster Property Final to Client 2023.pdf (3,160 KB) Teel & Waters Appraisal Mid-Bay Connector Rd.pdf (2,280 KB) Lancaster & Hwy 20 - Teel & Waters.pdf (2,732 KB) Marr Appraisal for Deer Moss Creek Ruckel Properties.pdf (2,161 KB) Marr Appraisal for Lancaster Ruckel Properties.pdf (1,592 KB) 230325.01a OCSD 25 Acres Lancaster Rd BNDY s&s.pdf (579 KB) 230489.02a OCSD 30 acres at Deer Moss Creek BNDY s&s.pdf (431 KB) 230552.02a OCSD Southside 10 acre at Deer Moss Creek BNDY s&s.pdf (425 KB) 15. Public Hearing Subject : 15.3 Public Hearing for adoption of Resolution 24-02 approving the proposed Contract for Purchase and Sale Agreement between The School Board of Okaloosa County, Florida,  and Ruckel Properties, Inc., for a parcel of real property located on Palm Boulevard North, Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to adopt Resolution 24-02 approving the proposed Contract for Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties, Inc., for a parcel of real property, located on Palm Boulevard North, Niceville, Florida. Public Content The School Board under Resolution 24-02 has determined that it is in the best interest of The School District Okaloosa County, Florida, to acquire a parcel of real property located on Palm Boulevard North, in Niceville, Florida, from Ruckel Properties, Inc., which parcel of land contains approximately six (6) +/- acres identified by Okaloosa County Property Appraiser, Parcel Identification Numbers: 05-1S-22- 256D-0067-0000; 05-1S-22-256D-0066-0070; 05-1S-22-256D-0069-0100; 05-1S-256D-0068-0010. A Public Hearing on the proposed contract for purchase and sale will be held at 6:15 p.m. Central Time, or as soon thereafter as may be heard, Monday, January 8, 2024, in the Training Room at the School Board’s Central Administration Complex, located at 202 Highway 85 North, Niceville, Florida. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 24-02.pdf (740 KB) Palm Blvd - EquiValue Appraisal.pdf (2,991 KB) Palm Blvd - Teel & Waters Appraisal.pdf (2,466 KB) 230339.01a OCSD 6 acre parcel Niceville (Palm Blvd.) Boundary s&s.pdf (642 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jan 8, 2024 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing - 8:15 a.m. Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct Student Disciplinary Hearing on January 8, 2024, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, the hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 1-8-2023 SDH.pdf (78 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on January 8, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 8, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material Exchange Agreement - Deer Moss Creek Property, Niceville, FL Purchase and Sale Agreement of Real Property - Palm Boulevard North, Niceville, FL Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Jan 8, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.