Okaloosa County School Board — Workshop Meeting, January 8, 2024 — reading text

Monday, January 8, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 8, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Baker Girls Volleyball Team, 2023 1A Florida High Athletic Association (FHSAA) State Champions, presented by Superintendent Chambers. Meeting : Jan 8, 2024 - Workshop Meeting Type : Recognition 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Principal, Mary Esther Elementary School, recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Mary Esther Elementary School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Principal, Lewis School, recommended by the  Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Lewis School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 8, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for name of November 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jan 8, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for November 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Report Summary 01.08.2024.pdf (62 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for November 2023, presented by Julie Perry, Chief Financial Officer Meeting : Jan 8, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for November 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Report Summary 01.08.2024.pdf (69 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of December 11, 2023; Minutes of the Regular Meeting of December 11, 2023, recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of December 11, 2023; Minutes of the Regular Meeting of December 11, 2023. File Attachments 12-11-2023 Workshop - DRAFT.pdf (145 KB) 12-11-2023 Meeting - DRAFT.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Controlled Open Enrollment School Capacity Report for the 2024- 2025 school year, presented by Steve Horton, Deputy Superintendent, and  recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the 2024-2025 school year, presented by Steve Horton. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2024-2025 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contact Steve Horton at 850-689-7164. File Attachments School Capacity Report 2024-2025.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #3 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : Yes Dollar Amount : ($2,073,443.97) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2023- 2024 Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2023: Fund Name Fund No. Amount General Fund 1010 $ 294,577.44 Debt Service Funds 2xxx 27,528.48 Capital Project Funds 3xxx 1,145,291.90 Other Special Revenue Funds - Federal 42xx/44xx (3,561,359.95) Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 20,518.16 Internal Service Funds (Self-Insured Medical) 7xxx