Okaloosa County School Board — Regular Meeting, November 8, 2021 — reading text

Nov 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school/department Recommended Action : Motion to approve a price increase for ITB 19-03 Paper for Offices and Classrooms requested by the vendor, effective November 15, 2021, through October 13, 2022. Public Content Request approval of a price increase for ITB 19-03 Paper for Offices and Classrooms requested by the vendor, Staples. The price increase is allowable based on contract terms and is due to price increases from the suppliers and service providers. The contract is based on fixed pricing, is used on an as needed basis and funding varies. The increase will be effective November 15, 2021, through October 13, 2022. Copies of the vendor's request letter, documentation from suppliers and a revised award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments DOCUMENTS FOR PRICE INCREASE.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Tag-On Bid: ITB 3872AH Cafeteria Smallwares and Small Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools, effective through August 31, 2022. Public Content Request approval to tag on to ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools, awarded to multiple vendors based on fixed percentage discount pricing. The contract will be used on an as needed basis, effective through August 31, 2022. Funds will be paid from Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments AWARD TABULATION FOR ITB 3872AH.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: BSN Sports, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 08, 2021 Absolute Date : Nov 08, 2021 Fiscal Impact : Yes Dollar Amount : $32,900.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 5342 DW- Pressbox/Bleachers/Scoreboard Recommended Action : Motion to approve the purchase of scoreboards for the Choctawhatchee High School softball and baseball fields from BSN Sports for a total of $32,900.00. Public Content Request approval to purchase scoreboards for the Softball and Baseball fields at Choctawhatchee High School from BSN Sports for a total of $32,900.00. The purchase is made through Omnia contract R201101 and funds will be paid from Capital Funds (1.50 Mill), Project 5342 DW-Pressbox/Bleachers/Scoreboard. A copy of the quote is attached. For additional information, please contact Steve Bolton, Maintenance Support Services, at (850) 689-7159. File Attachments BSN QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Stewart Tennis Courts & Fencing presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 08, 2021 Absolute Date : Nov 08, 2021 Fiscal Impact : Yes Dollar Amount : $150,200.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2368 DW-Paving/Resurfacing Recommended Action : Motion to approve resurfacing the running track at Baker School in the amount of $150,200.00. Public Content Request approval to resurface the running track at Baker School in the amount of $150,200.00 through Sarasota County School Board Bid #19-0036, based on fixed bid pricing. The vendor is Stewart Tennis Courts & Fencing and a copy of the quote is attached. Funding will be paid from Capital Funds (1.50 Mill), Project 2368 DW-Paving/Resurfacing. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments BAKER QUOTE.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Mohawk Lifts, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,940.53 Budgeted : Yes Budget Source : Federal Funds, Project 2422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment from Mohawk Lifts in the amount of $38,940.53. Public Content Request approval to purchase equipment from Mohawk Lifts in the amount of $38,940.53. The purchase is made through Sourcewell Contract #013020-MRL and funds will be paid from Federal Funds, Project 2422 Carl Perkins-Secondary ED S131. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, OTC, at (850) 833-5858. File Attachments MOHAWK QUOTE.pdf (315 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members