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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: June 17, 2014
TO: Honorable Chairman and Members of the Board
FROM: Sunil Harman
SUBJECT: Outstanding Invoice
DEPARTMENT: Airport
BCC DISTRICT: All
STATEMENT OF ISSUE: Request approval to pay C&S Operations, Inc. Que Center Group,
for an outstanding invoice of $3,000.00.
BACKGROUND: C&S Operations, Inc. Que Centre Group provides a web based workorder
system to the Airports Department that is used for repair, maintenance and general upkeep of the
airport. This work order service has been secured by purchase orders in the past. Historically,
invoices for this service have been paid by after-the-fact purchase orders. “After the Fact”
meaning the department did not submit a requisition to Purchasing for approval prior to placing
the order. These types of purchases do not comply with the current Purchasing Policy and as of
October 1, 2013, Finance no longer approves purchase order payments for services invoiced
after-the-fact.
Staff is entering into a contract with C&S Operations, Inc. Que Centre Group to correct this
situation. Board approval to direct pay the outstanding invoice is required.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoices
to C&S Operations, Inc. Que Centre Group.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator