Okaloosa County BOCC — June 17, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Outstanding Invoice DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay C&S Operations, Inc. Que Center Group, for an outstanding invoice of $3,000.00. BACKGROUND: C&S Operations, Inc. Que Centre Group provides a web based workorder system to the Airports Department that is used for repair, maintenance and general upkeep of the airport. This work order service has been secured by purchase orders in the past. Historically, invoices for this service have been paid by after-the-fact purchase orders. “After the Fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is entering into a contract with C&S Operations, Inc. Que Centre Group to correct this situation. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoices to C&S Operations, Inc. Que Centre Group. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator