Okaloosa County School Board — Regular Meeting, July 25, 2016 — reading text

recommended by the Superintendent for approval. Meeting : Jul 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $219,516.97 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDea - Science Recommended Action : Motion to approve the purchases from Dell and School Outfitters in the amount of $219,516.97. Public Content Request approval to purchase Chromebooks from Dell in the amount of $209,455.25 through State of Florida Contract and to purchase Luxor Charging Carts from School Outlet in the amount of $10,061.72 through RFQ 16-26, for a grand total of $219,516.97. Funding will be paid from Special Revenue, Project 5488 DoDEA - Science. For additional information, please contact Cheree Davis, Assistant Principal, Fort Walton Beach HS at (850) 833-3300. File Attachments DELL QUOTE.pdf (92 KB) RFQ 16-26.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Factory Direct Agreement: AAON, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the Factory Direct Agreement with AAON. Public Content Request approval of the Factory Direct Agreement with AAON. Hill Company Gulf States is the approved vendor for the purchase of AAON products and equipment. Purchases will be made on an as needed basis, based on factory direct pricing. The agreement is in effect until July 24, 2017 and a copy is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments AAON Factory Direct Pricing Letter 070616.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Service Agreement #17-26 Brice Milton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Internal Funds, Stylemarchers Band Recommended Action : Request approval of Service Agreement #17-26 between  The School Board of Okaloosa County, FL and Brice Milton. Public Content Request approval of Service Agreement #17-26 between The School Board of Okaloosa County, FL and Brice Milton, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services. The Provider will be paid $500.00 per month for up to twelve (12) months, for a total contract amount not to exceed $6,000.00. Funds will be paid from Internal, Stylemarchers Band. The contact is effective July 26, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 17-26.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #17-27 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : Internal Fund, Stylemarchers Band Recommended Action : Motion to approve Service Agreement #17-27 between The School Board of Okaloosa County, FL and Victoria Donahoo. Public Content Request approval of Service Agreement #17-27 between The School Board of Okaloosa County, FL and Victoria Donahoo, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services. The Provider will be paid $800.00 per month for up to twelve (12) months, for a total contract amount not to exceed $9,600.00. Funding will be paid from Internal, Stylemarchers Band. The contract is effective July 26, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 17-27.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement #17-32 Andrew Barberi, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Band Recommended Action : Motion to approve Service Agreement #17-32 between The School Board of Okaloosa County, FL and Andrew Barberi, on behalf of Choctawhatchee High School. Public Content Request approve of Service Agreement #17-32 between The School Board of Okaloosa County, FL and Andrew Barberi, on behalf of Choctawhatchee High School, to provide Choreography Services. The Provider will be paid $1,500.00 for the Field Season Show, $2,000.00 for the World Guard Show, and $1,000.00 for the "A" Guard Show, for a total of $4,500.00. The Provider will be paid $25.00 an hour for additional choreography, tryouts or judging, for a total not to exceed $500.00, for a total contract amount not to exceed $5,000.00. Funds will be paid from Internal, Style Marchers Band. The contract is effective July 26, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 17-32.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Service Agreement #17-33 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Iinternal Funds, Style