Okaloosa County School Board — Regular Meeting, October 23, 2023 — reading text

Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $100,000. Public Content Approval is requested for TPM Program #6, Task Order #30 - Scope Modification #2, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $100,000.00. This Time and Material Task Order was approved by the School Board on November 14, 2022. The original Time & Material amount of $200,000 will need to be increased $100,000 to cover the cost of additional electrical service work at Crestview High School to support Musco Lighting at the football field. This second increase will bring the total of this task order to $450,000.00. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #30 - Scope Modification #2, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $100,000. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Dollar Amount : $250,000.00 Budget Source : 5020 - School Food Service Recommended Action : Motion to approve Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, amount not exceed $250,000.00. Public Content Approval is requested for Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, amount not to exceed $250,000.00. The scope of work for this task order addresses various Food Service needs around the District. Project examples could be replacement or installation of new exhaust hoods in school kitchens, new walk-in cooler/freezer installation, expansion of serving lines with new equipment, etc. Projects will be coordinated with and directed by the Okaloosa County School District Food Service Department. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, amount not exceed $250,000.00. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.5 Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Dollar Amount : $500,000.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, amount not exceed $500,000.00. Public Content Approval is requested for Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, amount not to exceed $500,000.00. The scope of work consists of the replacement of existing classroom flooring with new flooring materials. Existing flooring is asbestos containing material and is must be abated as part of this flooring replacement process. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, amount not exceed $500,000.00. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 23, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 11. Attorney's Business Subject : 11.2 Annual Review of Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC, presented by C. Jeffrey McInnis, School Board Attorney. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC. Public Content File Attachments 2023 ASG School Board Contract.pdf (529 KB) Motion & Voting Motion to approve the Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requets - 10-23-23.pdf (326 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 23, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for  Information Meeting : Oct 23, 2023 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Oct 23, 2023 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policies Chapter 11, School District Facilities, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to adopt revised School Board Policies Chapter 11, School District Facilities. Public Content A Public Hearing will be held to receive public input on the proposed amendments to current School Board Policies in Chapter 11, School District Facilities. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Steve Horton at (850) 689-7117. File Attachments Chapter 11 Facilities - REDLINED.pdf (246 KB) Motion & Voting Motion to adopt revised School Board Policies Chapter 11, School District Facilities. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim