Okaloosa County School Board — Regular Meeting, October 23, 2023

Monday, October 23, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Pastor David Butler, Faith Assembly Christian Church, Miramar Beach, FL Pledge of Allegiance led by Diane Kelley *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 23, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 23, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of the winners of the Pedestrian Safety Poster Contest held by the Healthy Communities Okaloosa County Health Improvement Partnership (OCHIP), presented by Superintendent Chambers. Meeting : Oct 23, 2023 - Regular Meeting Type : Recognition Public Content The Healthy Communities Okaloosa County Health Improvement Partnership (OCHIP) group will recognize winners in the four Pedestrian Safety Month Poster Contest categories. Winners will receive a $100 gift card, certificate from all the local mayors, and their posters will be displayed in local government buildings for the public to enjoy. The four poster categories are elementary school, middle school, high school, and Committee Choice Award (students from Silver Sands and Richbourg). Winners: Committee’s Choice Award (Richbourg) Richbourg School Elementary Isabella Wesbur NWFL Ballet Academy 3rd grade Middle Olivia Scopac Okaloosa STEM 7th grade High School Anna Shipp Crestview High School 10th grade 3. Recognitions Subject : 3.2 Recognition of Norah Hall, Plew Elementary School student, winner of the 2023 State of Florida Hispanic Heritage Essay Contest, presented by the Superintendent. Meeting : Oct 23, 2023 - Regular Meeting Type : Presentation Public Content On Tuesday, October 10, Ms. Norah Hall, a 5th grader at Plew Elementary, was recognized by Governor Ron DeSantis and First Lady Casey DeSantis as a 2023 Hispanic Heritage Essay Contest winner. Norah and her family attended a reception at the Governor’s mansion in Tallahassee. In addition to receiving a plaque, Norah won a two-year Florida College Plan scholarship provided by the Florida Prepaid College Foundation, plus a $100 gift card for school supplies. Norah is the only student selected from Okaloosa County and the Panhandle area. File Attachments Norah Hall - 23 Hispanic Heritage Essay Contest.pdf (269 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Oct 23, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer Meeting : Oct 23, 2023 - Regular Meeting Type : Report Public Content In-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Summary 10.23.2023.pdf (64 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer Meeting : Oct 23, 2023 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Summary 10.23.2023.pdf (81 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $10,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of Short Term Facility Use Contracts and Lease Agreements having a value of less than $10,000 that have been entered into by the department/schools. The attached report shows the Short Term Facility Use Contracts and Lease Agreements for the first quarter of fiscal year 2023-2024 (July 2023, through September 2023). For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-JULY THROUGH SEPTEMBER 2023.pdf (85 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the first quarter of fiscal year 2023-2024 (July 2023 through September 2023) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 Quarter 1 by Provider FY23-24.pdf (127 KB) S.A. under the $10000 Quarter 1-by School FY23-24.pdf (128 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Liza Jackson Preparatory School, Inc. Basic Financial Statements and Supplementary Information for the Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Warren Averett, LLC performed the 2022-2023 audit report for Liza Jackson Preparatory School, Inc. File Attachments LJPS 2023 Audit Report - As Issued.pdf (667 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Appropriation of District 3 School Board Member Capital Outlay Funds to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $6,097.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50. The remaining cost in the amount of $6,097.50 will be paid with District 4 School Board Member Capital Outlay Funds. File Attachments Edge-ClearTouch.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Approval of the Minutes of the Student Disciplinary Hearings of October 9, 2023; Minutes of the Workshop Meeting of October 9, 2023; Minutes of the Regular Meeting of October 9, 2023, recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of October 9, 2023; Minutes of the Workshop Meeting of October 9, 2023; Minutes of the Regular Meeting of October 9, 2023 File Attachments 10-9-2023 Workshop.pdf (142 KB) 10-9-2023 Meeting - DRAFT.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $6,097.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50. Public Content Appropriation of District 4 School Board Member Capital Outlay Funds to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50. The remaining cost in the amount of $6,097.50 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments Edge-ClearTouch.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for track protectors in the amount of $6,507.49, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $6,507.49 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for track protectors in the amount of $6,507.49. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for track protectors in the amount of $6,507.49. File Attachments NHS Track Protectors.pdf (283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for Cleartouch Panels in the amount of $18,051.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $18,051.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for Cleartouch Panels in the amount of $18,051.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for Cleartouch Panels in the amount of $18,051.00. File Attachments Eglin Cleartouch Panels.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.7 Request to advertise a Public Hearing for revision of School Board Policies Chapter 13 School Food Services, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to authorize the request to advertise a Public Hearing for revision of School Board Policies Chapter 13 School Food Services. Public Content A Public Hearing will be advertised to receive public input on the proposed amendments to current School Board Policies in Chapter 13, School Food Services. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Stephen Anderson at 850-301-3020. File Attachments Food Service Board Policy - FINAL REDLINE.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.8 Budget Amendment #1 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $1,926,532.16 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2023- 2024, Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2023: Fund Name Fund No. Amount General Fund 1010 $1,143.649.68 Debt Service Funds 2xxx 611.01 Capital Project Funds 3xxx 678,813.57 Other Special Revenue Funds - Federal 42xx/43xx 84,000.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 19,457.90 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,926,532.16 File Attachments !BA 01 - Sept 2023.pdf (1,266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.9 Monthly Financial Statement for September 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2023. Public Content The financial statement for the month ending September 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-09.pdf (830 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.23.2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-10-23.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Payroll Warrant Register and Accounts Payable Warrant Register totaling $56,920,385.64; Self Health Insurance Claims and Fees totaling $2,105,331.23; and Bank Transfers totaling $25,000,000.00 for September 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $56,920,385.64, Self- Health Insurance Claims and Fees in the amount of $2,105,331.23, and Bank Transfers in the amount of $25,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $56,920,385.64; Self Health Insurance Claims and Fees totaling $2,105,331.23; and Bank Transfers totaling $25,000,000.00 for September 2023 are being presented to the School Board. File Attachments 03 - MIS 3478 - Warrant Register - September 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of RFQU 19-01 Construction Total Program Management Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve the renewal of RFQU 19-01 Construction Total Program Management Services for another five-year term adhering to the current terms and conditions, effective November 13, 2023, through November 12, 2028. Public Content Request approval to renew RFQU 19-01 Construction Total Program Management Services for another five-year term adhering to the current terms and conditions. The Vendor is Jacobs/Titan Technologies. Funding will be paid from Capital, and the renewal is effective November 13, 2023, through November 12, 2028. Copies of the renewal documents are attached. For additional information, please contact Dr. Bill Smith, (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (10,040 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $5,755.00 Budgeted : Yes Budget Source : Capital Fund, Project 2395 - Safety/ADA-DW Recommended Action : Motion to approve the renewal of ITB 21-03 Fire Sprinkler Inspection Services awarded to B & C Fire Safety, Inc., adhering to the original terms and conditions, including pricing, effective January 1, 2024, through December 31, 2024. Public Content Request approval to renew ITB 21-03 Fire Sprinkler Inspection Services awarded to B & C Fire Safety, Inc., adhering to the original terms and conditions, including pricing for an annual total of $5,755.00. Funding will be paid from Capital Fund, Project 2395 - Safety/ADA-DW, and the renewal is effective January 1, 2024, through December 31, 2024. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (363 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $85,624.57 Budgeted : Yes Budget Source : Capital Fund, Project 5341 - DW- ADA/Safety Playgrounds Recommended Action : Motion to approve the purchase of playground equipment and installation for Edwins Elementary School from Playmore Recreational Products & Services in the total amount of $85,624.57. Public Content Request approval to purchase playground equipment and installation for Edwins Elementary School from Playmore Recreational Products & Services in the total amount of $85,624.57. The purchase is made through Manatee County School District Contract #21- 0053-MR and funding will be paid from Capital Fund, Project 5341 - DW-ADA/Safety Playgrounds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments PLAYMORE QUOTE.PDF (474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $57,304.00 Budgeted : Yes Budget Source : Federal Fund, Project 4401 Title I Part A Recommended Action : Motion to approve the purchase of equipment from Howard Technology Solutions for a total of $57,304.00. Public Content Request approval to purchase equipment from Howard Technology Solutions for a total of $57,304.00. The purchase is made through PAEC Contract #23-165 and funds will be paid from Federal Fund, Project 4401 Title I Part A. A copy of the quote is attached. For additional information, please contact Melissa Bowell, Principal, Meigs Middle School, at (850) 833-4301. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Exempted Purchase Over $50,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $191,980.80 Budgeted : Yes Budget Source : General Fund, Project 5054 AP Bonuses/Exams, Project 3105 Instructional Materials-Textbooks, Project 5053 AICE Bonuses/Exams, and Project 4065 Instructional Materials-Textbooks-BSA Project Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants, and examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding sources on the attached spreadsheet. For additional information, please contact Stephanie Gillis, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2024.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Plew Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Plew Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant a ten foot (10') wide utility easement at Plew Elementary School located at 220 Pine Ave, Niceville, FL 32578. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Plew ES - 10' Easement FP&L.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Plew Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Plew Elementary School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Plew Elementary School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new cafetorium at Plew Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Plew ES - Underground Agreement - FP&L.pdf (1,327 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Gas Piping Agreement with Okaloosa Gas District for Baker School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the Gas Piping Agreement with Okaloosa Gas District for Baker School Culinary Arts room. Public Content Request approval for the installation of gas piping in the Culinary Arts room at Baker School. All work will be done by Okaloosa Gas at no cost to the District. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Okaloosa Gas Agreement.pdf (1,857 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 2023-2024 Uniform Statewide Assessment Calendar, presented by Sheila Lightbourne, Assistant Superintendent of Academics and Student Services, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2023-2024 Uniform Statewide Assessment Calendar. Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Shelia Lightbourne, Assistant Superintendent of Academics and Student Services, 850-833- 5888. File Attachments OkaloosaK12UniformAssessmentCalendar2324Sept23update.pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Advancing CTE in Okaloosa County Schools Legislative Funding Grant 2023-2024, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $307,200.00 Budgeted : No Budget Source : 2023-2024 Approved Legislative Funding Recommended Action : Motion to approve the Advancing CTE Legislative Funding Grant in the amount of $307,200 for the 2023-2024 school year. Public Content This funding will assist in enhancing teacher instruction through the use of virtual reality and portable technology such as laptop computers and Cleartouch projection boards. File Attachments 24B161 RFA Advancing CTE in Okaloosa County Schools 10-11-23.pdf (365 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.23 Triumph Gulf Coast Pre- Application Grant Request, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : No Recommended Action : Motion to approve submission of a Triumph Gulf Coast, Inc. Pre- Application and Letter of Intent to seek funding in the amount of $8,500,000. Public Content The Okaloosa County School District intends to submit a Pre-Application to Triumph Gulf Coast, Inc. to provide funding to purchase and renovate a north county location for the purpose of establishing an Okaloosa Technical College – North Campus. This Pre-Application gives Triumph Gulf Coast the opportunity to review the request and provide initial feedback. This Pre-Application does not financially obligate the School District. In order to receive funding, a second application will have to be approved by the School Board and Triumph Gulf Coast, Inc. at a future date. For additional information please contact Jon Williams at 850-833-3500. File Attachments Triumph Pre App-OTC North.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.24 Charitable Contribution Agreement between Crestview High School and Florida Power & Light Company, presented by Victoria Hayden, Principal, Crestview High School, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the Charitable Contribution Agreement between Crestview High School and Florida Power & Light Company. Public Content The Charitable Contribution Agreement would allow Florida Power & Light Company to make a charitable contribution to Crestview High School of the following resources: Electrathon America electric vehicle build kit valued at approximately $6,000 - including equipment deemed necessary by FPL for building, maintenance, safety, and racing. Educator stipend for first year of participation valued at $2,500  Supplemental resources as required for program participation to be assessed and approved on a case-by- case basis between FPL and Recipient. Educator curriculum resources. For additional information please contact Victoria Hayden at 850-689-7177 File Attachments Charitable Contribution Agreement - FPL.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 117203 109301 116288 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Sheryl Pickett 106519 Teacher Lewis School 10/1/2023 Scherie Havard 118797 Teacher Destin MS 10/1/2023 Karen Kleyla-Cook 116404 Paraprofessional Shalimar ES 4/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Oct. 23 Separations, Public Updated.pdf (59 KB) Motion & Voting Motion to approve employee separations. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2032 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Oct. 23 Substitute New Hires, Public.pdf (121 KB) Oct. 23 Instructional New Hires, Public.pdf (53 KB) Oct. 23 Ed. Support New Hires, Public.pdf (55 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Oct. 23 Transfers, Public.pdf (137 KB) Motion & Voting Motion to approve employee transfers. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of Employee #123301 for 1 day. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve the termination of employee. Public Content Recommend employee #124231 be terminated. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the termination of employee. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Angela Lovejoy Elliot Point Elem 33.00 Ashley Miller Laurel Hill School 75.00 Becky Williams Baker School 35.00 Diane Dunn Longwood Elem 22.50 Felicia Ritnour Kenwood Elem 7.50 Jaime Johnson Niceville HS 1.00 Jennifer Chessher Richbourg School 10.00 Jessica Ruckowski Shalimar Elem 7.50 Kendra Robinson Transportation, Central 70.00 Kenneth Holt Longwood Elem 75.00 Kristi Jens Kenwood Elem 7.50 Melissa Baldwin Choctaw High 3.75 Mickey Gaines Shalimar Elem 2.00 Scott Webb Maintenance 7.50 Sofiyyah Simmons Edwins Elem 17.25 Stefanie Sapp Northwood Elem 35.50 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 23, 2023 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #22, Scope Modification, District-Wide ADA Sidewalks and Parking Lot Striping, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Dollar Amount : $100,000.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6 Task Order #22 - Scope Modification, District-Wide ADA Sidewalks and Parking Lot Striping, in the amount of $100,000. Public Content Approval is requested for TPM Program #6, Task Order #22 - Scope Modification, District-Wide ADA Sidewalks and Parking Lot Striping, in the amount of $100,000.00. This Time and Material Task Order was approved by the School Board on August 22, 2022. The original Time and Material amount of $500,000 will need to be increased $100,000 to address additional ADA issues in the district. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6 Task Order #22 - Scope Modification, District-Wide ADA Sidewalks and Parking Lot Striping, in the amount of $100,000. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #30 - Scope Modification #2, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Dollar Amount : $100,000.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #30 - Scope Modification #2, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $100,000. Public Content Approval is requested for TPM Program #6, Task Order #30 - Scope Modification #2, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $100,000.00. This Time and Material Task Order was approved by the School Board on November 14, 2022. The original Time & Material amount of $200,000 will need to be increased $100,000 to cover the cost of additional electrical service work at Crestview High School to support Musco Lighting at the football field. This second increase will bring the total of this task order to $450,000.00. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #30 - Scope Modification #2, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $100,000. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Dollar Amount : $250,000.00 Budget Source : 5020 - School Food Service Recommended Action : Motion to approve Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, amount not exceed $250,000.00. Public Content Approval is requested for Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, amount not to exceed $250,000.00. The scope of work for this task order addresses various Food Service needs around the District. Project examples could be replacement or installation of new exhaust hoods in school kitchens, new walk-in cooler/freezer installation, expansion of serving lines with new equipment, etc. Projects will be coordinated with and directed by the Okaloosa County School District Food Service Department. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve Program #6, Task Order #41, Time and Materials Task Order, District-Wide Food Service Upgrades, amount not exceed $250,000.00. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.5 Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Dollar Amount : $500,000.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, amount not exceed $500,000.00. Public Content Approval is requested for Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, amount not to exceed $500,000.00. The scope of work consists of the replacement of existing classroom flooring with new flooring materials. Existing flooring is asbestos containing material and is must be abated as part of this flooring replacement process. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve Program #6, Task Order #42, Time and Materials Task Order, Pryor Middle School Flooring Replacement, amount not exceed $500,000.00. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 23, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 11. Attorney's Business Subject : 11.2 Annual Review of Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC, presented by C. Jeffrey McInnis, School Board Attorney. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC. Public Content File Attachments 2023 ASG School Board Contract.pdf (529 KB) Motion & Voting Motion to approve the Legal Services Agreement between The School Board of Okaloosa County, Florida, and Anchors Smith Grimsley, PLC. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requets - 10-23-23.pdf (326 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 23, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for  Information Meeting : Oct 23, 2023 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Oct 23, 2023 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policies Chapter 11, School District Facilities, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Recommended Action : Motion to adopt revised School Board Policies Chapter 11, School District Facilities. Public Content A Public Hearing will be held to receive public input on the proposed amendments to current School Board Policies in Chapter 11, School District Facilities. Proposed amendments are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Steve Horton at (850) 689-7117. File Attachments Chapter 11 Facilities - REDLINED.pdf (246 KB) Motion & Voting Motion to adopt revised School Board Policies Chapter 11, School District Facilities. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Oct 23, 2023 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on (date), beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 23, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policies Chapter 11 School District Facilities Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.