Okaloosa County School Board — Regular Meeting, October 23, 2023 — reading text

Monday, October 23, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Pastor David Butler, Faith Assembly Christian Church, Miramar Beach, FL Pledge of Allegiance led by Diane Kelley *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 23, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 23, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of the winners of the Pedestrian Safety Poster Contest held by the Healthy Communities Okaloosa County Health Improvement Partnership (OCHIP), presented by Superintendent Chambers. Meeting : Oct 23, 2023 - Regular Meeting Type : Recognition Public Content The Healthy Communities Okaloosa County Health Improvement Partnership (OCHIP) group will recognize winners in the four Pedestrian Safety Month Poster Contest categories. Winners will receive a $100 gift card, certificate from all the local mayors, and their posters will be displayed in local government buildings for the public to enjoy. The four poster categories are elementary school, middle school, high school, and Committee Choice Award (students from Silver Sands and Richbourg). Winners: Committee’s Choice Award (Richbourg) Richbourg School Elementary Isabella Wesbur NWFL Ballet Academy 3rd grade Middle Olivia Scopac Okaloosa STEM 7th grade High School Anna Shipp Crestview High School 10th grade 3. Recognitions Subject : 3.2 Recognition of Norah Hall, Plew Elementary School student, winner of the 2023 State of Florida Hispanic Heritage Essay Contest, presented by the Superintendent. Meeting : Oct 23, 2023 - Regular Meeting Type : Presentation Public Content On Tuesday, October 10, Ms. Norah Hall, a 5th grader at Plew Elementary, was recognized by Governor Ron DeSantis and First Lady Casey DeSantis as a 2023 Hispanic Heritage Essay Contest winner. Norah and her family attended a reception at the Governor’s mansion in Tallahassee. In addition to receiving a plaque, Norah won a two-year Florida College Plan scholarship provided by the Florida Prepaid College Foundation, plus a $100 gift card for school supplies. Norah is the only student selected from Okaloosa County and the Panhandle area. File Attachments Norah Hall - 23 Hispanic Heritage Essay Contest.pdf (269 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Oct 23, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer Meeting : Oct 23, 2023 - Regular Meeting Type : Report Public Content In-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Summary 10.23.2023.pdf (64 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer Meeting : Oct 23, 2023 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for September 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Summary 10.23.2023.pdf (81 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $10,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of Short Term Facility Use Contracts and Lease Agreements having a value of less than $10,000 that have been entered into by the department/schools. The attached report shows the Short Term Facility Use Contracts and Lease Agreements for the first quarter of fiscal year 2023-2024 (July 2023, through September 2023). For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-JULY THROUGH SEPTEMBER 2023.pdf (85 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the first quarter of fiscal year 2023-2024 (July 2023 through September 2023) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 Quarter 1 by Provider FY23-24.pdf (127 KB) S.A. under the $10000 Quarter 1-by School FY23-24.pdf (128 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Liza Jackson Preparatory School, Inc. Basic Financial Statements and Supplementary Information for the Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer. Meeting : Oct 23, 2023 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Warren Averett, LLC performed the 2022-2023 audit report for Liza Jackson Preparatory School, Inc. File Attachments LJPS 2023 Audit Report - As Issued.pdf (667 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Appropriation of District 3 School Board Member Capital Outlay Funds to Edge Elementary School for Cleartouch Panels in the amount of $6,097.50, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Oct 23, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 23, 2023 Absolute Date : Oct 23, 2023 Fiscal Impact : Yes Dollar Amount : $6,097.50 Budgeted : Yes Budget Source : School Board Member Discretionary