Okaloosa County School Board — Workshop Meeting, November 13, 2023 — reading text

Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $904,750.00 Budgeted : Yes Budget Source : Capital Fund, Project 4202 DW Athletic Facilities Recommended Action : Motion to approve the purchase of sports lighting equipment and installation from Musco Sports Lighting for Crestview High School, Destin Middle School, and Fort Walton Beach High School, for a total of $904,750.00. Public Content Request approval of the purchase of sports lighting equipment and installation from Musco Sports Lighting for Crestview High School $289,750.00, Destin Middle School $285,000.00, and Fort Walton Beach High School $330,000.00, for a total of $904,750.00. The purchases are made through Sourcewell Contract #041123-MSL, and funds will be paid from Capital Fund, Project 4202 DW Athletic Facilities. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CVHS QUOTE.pdf (315 KB) DMS QUOTE.pdf (313 KB) FWBHS QUOTE.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Critical Response Group, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $137,428.00 Budgeted : Yes Budget Source : General Fund, Project 4061 School Mapping Data Grant Recommended Action : Motion to approve the purchase of Collaborative Response Graphics (CRGs) from Critical Response Group in the amount of $137,428.00. Public Content Request approval to purchase Collaborative Response Graphics (CRGs), site-specific common operating pictures of our school sites to enable better communication during an emergency. The purchase in the amount of $137,428.00 is made from Critical Response Group through TIPS Contract #230202. Funds will be paid from General Fund, Project 4061 School Mapping Data Grant. A copy of the quote is attached. For additional information, please contact Steve Horton, Deputy Superintendent, at (850) 689-7184. File Attachments CRG QUOTE.pdf (6,969 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2353 DW- Portable Repairs & Relocation Recommended Action : Motion to approve the renewal of Tag- On Bid Annual Agreement for Portable Moving Service, through Escambia County Schools, effective November 17, 2023, through November 16, 2024. Public Content Request approval to renew the Tag-On Bid Annual Agreement for Portable Moving Services, through Escambia County School District, based on fixed pricing, and will be used as needed. The awarded vendor is Ducky Johnson House Movers, Inc. and funding will be paid from Capital Fund, Project 2353 DW-Portable Repairs & Relocation. The contract is effective November 17, 2023, through November 16, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (1,101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase Over $50,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $81,418.95 Budgeted : Yes Budget Source : General Fund, Project 3009 Instruction and District Wide Software Recommended Action : Motion to approve the purchase of site licenses from BrainPOP for elementary and middle schools throughout the district for a total amount of $81,418.95, effective 11/14/2023, through 11/13/2023. Public Content Request approval to purchase site licenses from BrainPOP for elementary and middle schools throughout the district for a total amount of $81,418.95. The purchase is made through 6A-1.012(11)(b) and funds will be paid from General Fund, Project 3009 Instruction and District Wide Software. The contract is effective 11/14/2023, through 11/13/2023, and copies of the quote and Addendum to the Terms of Use are attached. For additional information, please contact Eric Mitchell, Director, IT, at (850) 689-7153. File Attachments BRAINPOP QUOTE.pdf (193 KB) ADDENDUM.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Amendment to Service Agreement #24-90 Kiara Watson Video, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 3488 DoDEA- Engage 2.0 Recommended Action : Motion to approve the Amendment to Service Agreement #24-90 between  Kiara Watson Video, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department, Title IV, to add an additional $7,000, for a revised total amount not to exceed $25,000, effective November 14, 2023, through June 30, 2024. Public Content Request approval to amend Service Agreement #24-90 between Kiara Watson Video, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department, Title IV. The amendment adds four (4) additional finished healthy mind and body videos, for a revised total of 14 finished videos. The Provider will be paid an additional $1,750 per finished video times four videos ($7,000), for a revised total amount not to exceed $25,000. All other terms and conditions of SA#24-90 shall remain in full force and effect. The Amendment is effective November 14, 2023, through June 30, 2024. Copies of the Amendment and original Service Agreement are attached. For additional information, please contact Tami Ellis, Specialist, Curriculum & Instruction,