Okaloosa County School Board — Workshop Meeting, November 13, 2023

Monday, November 13, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 13, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended. Public Content Recognitions: Added item 3.1 Proclamation of National Education Support Professionals Day, presented by Superintendent Marcus Chambers. Superintendent’s Human Resources Recommendations: Deleted item 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Motion & Voting 3. Recognitions Subject : 3.1 Proclamation of National Education Support Professionals Day, presented by Superintendent Marcus Chambers. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve the Proclamation of National Education Support Professionals Day designated as November 15, 2023. Public Content The Superintendent will present a Proclamation recognizing November 15,2023, as National Education Support Professionals Day. File Attachments Proclamation - Education Support Professional Day 2023.pdf (298 KB) 4. Administrative Personnel Appointments Subject : 4.1 Request to double fill the position of Director I, Curriculum and Instruction, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $43,961.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the request to double fill the position of Director I, Curriculum and Instruction, through September 30, 2024. Public Content The double filling of the Director I, Curriculum and Instruction, is needed as a result of an impending retirement of the current Director I, Curriculum and Instruction, and to execute a seamless transition period. The outgoing Director I will be using a combination of annual leave and sick leave beginning January 4, 2024, and ending September 30, 2024. The cost of double-filling this position is the cost of the annual leave and monthly insurance. The sick leave used by the employee is no additional cost to the District. File Attachments Double Fill - Curriculum Director I FY 2024 2023-10-27.pdf (70 KB) 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Director I, Curriculum and Instruction, recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director I, Curriculum and Instruction. 4. Administrative Personnel Appointments Subject : 4.3 Request to allocate Assistant Superintendent - MIS, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $71,353.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve allocating an Assistant Superintendent - MIS. Public Content A request is being made to allocate an Assistant Superintendent - MIS beginning January 4, 2024. This request is being made in order to execute a seamless transition period due to the impending retirement of the Deputy Superintendent. The projected annual cost of this position is $142,706; however, the projected cost for fiscal year 2023-2024 is $71,353. File Attachments Position Cost - Asst Super MIS 2023-11-03.pdf (64 KB) 4. Administrative Personnel Appointments Subject : 4.4 Appointment of Assistant Superintendent - MIS, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Superintendent - MIS. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Nov 13, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa Academy, Inc., Charter School Financial Statements and Supplemental Information for the Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Okaloosa Academy did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2022-2023. The Firm of Moss, Krusick, & Associates, LLC, performed the fiscal year 2022-2023 audit for Okaloosa Academy, Inc. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. File Attachments OKALOOSA ACADEMY FINAL AUDITED FINANCIALS 2023.pdf (2,715 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Destin High School, Inc., Charter School Financial Statements and Supplemental Information for the Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer. Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Destin High School did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2022-2023. The Firm of McCrady & Associates, PLLC, performed the fiscal year 2022-2023 audit for Destin High School, Inc. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. File Attachments 2023 Destin High School-Financial Statements.pdf (953 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Risk Management and Insurance Update Report, presented by Russ Frakes, Program Director, Risk Management and Insurance Meeting : Nov 13, 2023 - Workshop Meeting Type : Report Public Content The School Board will be presented with a report updating various topics related to the operation of the property and casualty insurance program. For additional information, please contact Russ Frakes at (850) 833-3190. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of October 23, 2023; Minutes of the Regular Meeting of October 23, 2023, recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 23, 2023; Minutes of the Regular Meeting of October 23, 2023. File Attachments 10-23-2023 Workshop - DRAFT.pdf (148 KB) 10-23-2023 Meeting - DRAFT.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for Clear Touch Panels in the amount of $10,000.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for Clear Touch Panels in the amount of $10,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for Clear Touch Panels in the amount of $10,000.00. The remaining cost in the amount of $8,051.00 will be paid with District 4 and District 5 School Board Member Capital Outlay Funds. File Attachments Shalimar Clear Touch.pdf (605 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for portable projectors in the amount of $4,490.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $4,490.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for portable projectors in the amount of $4,490.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for portable projectors in the amount of $4,490.00. File Attachments FWBHS Projector Quote.pdf (412 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Edge Elementary School for Clear Touch Panel in the amount of $6,234.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $6,234.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Edge Elementary School for Clear Touch Panel in the amount of $6,234.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Edge Elementary School for Clear Touch Panel in the amount of $6,234.00. File Attachments Okaloosa-ClearTouch 75 inch A+ Panels with Accessories and Adjustable Stand Qty 1 - Edge 103123.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Shalimar Elementary School for Clear Touch Panels in the amount of $4,025.50, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $4,025.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shalimar Elementary School for Clear Touch Panels in the amount of $4,025.50. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for Clear Touch Panels in the amount of $4,025.50. The remaining cost in the amount of $14,025.50 will be paid with District 5 and District 1 School Board Member Capital Outlay Funds. File Attachments Shalimar Clear Touch.pdf (605 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Shalimar Elementary School for Clear Touch Panels in the amount of  $4,025.50, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $4,025.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Shalimar Elementary School for Clear Touch Panels in the amount of $4,025.50. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for Clear Touch Panels in the amount of $4,025.50. The remaining cost in the amount of $14,025.50 will be paid with District 5 and District 1 School Board Member Capital Outlay Funds. File Attachments Shalimar Clear Touch.pdf (605 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for the adoption for revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material, presented by Tasha Bates, District Media Specialist (TSA), Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to authorize the request to advertise a Public Hearing for the adoption for revised School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. Public Content A Public Hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 03-05 Procedure for Handling Criticism of Library Books or Educational Material. The proposed amendments to the policy deal with updating the policy to meet the statutory and State Board of Education rule changes regarding the evaluation process and the removal of challenged materials. The recommended changes are attached. Please contact Tasha Bates for additional information, 850-226-4582. File Attachments 03-05 PROCEDURE FOR HANDLING CRITICISM OF LIBRARY BOOKS OR EDUCATIONAL MATERIAL REV - REDLINED.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request for authorization to schedule and advertise a Public Hearing to receive public input and consider final approval of the proposed Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties Inc, a Florida corporation, presented by Dr. Bill Smith, Program Director, Facilities  Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Dollar Amount : $1,767,500.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve the scheduling and advertisement of a Public Hearing to receive public input and consider final approval of the proposed Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Ruckel Properties Inc, a Florida corporation. Public Content Approval is requested for The School Board to purchase real property containing approximately six (6) +/- acres, Parcel Identification Numbers: 05-1S-22-256D-0067-0000; 05-1S-22-256D-0066-0070; 05-1S-22-256D-0069-0100; 05-1S-256D-0068-0010, as more particularly described and depicted in Exhibit "A". The property is located along Palm Boulevard North. Prior to final approval of the purchase the Board is required to conduct a public hearing after proper notice. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Palm Blvd - EquiValue Appraisal.pdf (2,991 KB) Palm Blvd - Teel & Waters Appraisal.pdf (2,466 KB) 10116-3023023 Ruckel Properties Phase I ESA.pdf (57,558 KB) 230339.01a OCSD 6 acre parcel Niceville (Palm Blvd.) Boundary s&s.pdf (642 KB) Contract 10.30.23 signed MRS.pdf (3,517 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request for authorization to schedule and advertise a Public Hearing to receive public input and consider final approval of the proposed Exchange Agreement to acquire Deer Moss Creek Property, in  Niceville, Florida, between The School Board of Okaloosa County, Florida and Ruckel Properties Inc, a Florida corporation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $933,333.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve the scheduling and advertisement for a Public Hearing to receive public input and consider final approval of the proposed Exchange Agreement to acquire Deer Moss Creek Property, in Niceville, Florida, between The School Board of Okaloosa County, Florida and Ruckel Properties Inc, a Florida corporation. Public Content Approval is requested to schedule and advertise a Public Hearing to receive public input and consider final approval of the proposed Exchange Agreement to acquire Deer Moss Creek Property, in Niceville, Florida, between The School Board of Okaloosa County, Florida and Ruckel Properties Inc, a Florida Corporation. Ruckel is the owner of that certain real property described on Exhibit A attached hereto containing approximately thirty (30) acres. The School Board is the owner of that certain real property described on Exhibit B attached hereto containing approximately twenty-five (25) acres. Ruckel and the School Board desire to exchange properties so that all of the Ruckel Property is conveyed by Ruckel to the School Board in exchange for the conveyance of the School Board Property by the School Board to Ruckel in accordance with terms and conditions of this Agreement. Prior to final approval of the Exchange Agreement the Board is required to conduct a public hearing after proper notice. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Exchange Agreement 10.30.23 signed MRS.pdf (7,207 KB) Teel & Waters Appraisal Mid-Bay Connector Rd.pdf (2,280 KB) Marr Appraisal for Ruckel Properties.pdf (2,161 KB) EquiValue Appraisal Deer Moss Creek School Site 30 and 40 Acre Options.pdf (3,229 KB) 10116-3023024 Undeveloped Properties-Niceville, FL Phase I ESA.pdf (72,359 KB) Marr Appraisal for Ruckel Properties.pdf (1,592 KB) EquiValue Appraisal Lancaster Property Final to Client 2023.pdf (3,160 KB) Lancaster & Hwy 20 - Teel & Waters.pdf (2,732 KB) 230325.01a OCSD 25 Acres Lancaster Rd BNDY s&s.pdf (579 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 11.13.2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-11-13.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $13,610.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $13,610.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $13,610.00 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 7003 Payments dated September 8, 2023, for the 2022 Claiming Year (Claim Filed January 2021) in the following amounts: Section 7003(b) Basic Support - Dated September 8, 2023 $ 4,172,000.00 Less First Voucher - Dated January 22, 2022 (2,027,727.00) Less Second Voucher - Dated April 19, 2022 (1,622,182.00) Equals Increase Due to Third Voucher - Dated September 8, 2023 $ 522,091.00 Section 7003(d) Disability Support - Dated September 8, 2023 $ 373,232.00 Less First Voucher - Dated January 22, 2022 (155,897.00) Less Second Voucher - Dated April 19, 2022 (171,486.00) Equals Increase Due to Third Voucher - Dated September 8, 2023 $ 45,849.00 Section 7003(b) Basic Support - Increase Due to Third Voucher $ 522,091.00 Section 7003(d) Disability Support - Increase Due to Third Voucher 45,849.00 Total Increase Due to Third Voucher $ 567,940.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2022 claiming year. The calculation for the 2022 claiming year is based on the number of eligible student cards submitted during the 2020-2021 school year. The payments to these schools are as follows: Center 9700 - Destin High School N/A Center 9800 - Okaloosa Academy $ 787.00 Center 9805 - NWFSC Collegiate High School 3,079.00 Center 9807 - Liza Jackson Preparatory School 9,744.00 Total $13,610.00 File Attachments Agenda - Fed Impact Aid 2022 Pmt 3 2023-11-13.pdf (945 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 ITB 24-01 HVAC Equipment & Parts-Facilities/Maintenance, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, 0319 DW HVAC Replacement Recommended Action : Motion to approve the committee's recommendation to award ITB 24-01 HVAC Equipment & Parts- Facilities/Maintenance to multiple vendors, based on percentage off discount, effective December 10, 2023, through December 9, 2026. Public Content Request approval of the committee's recommendation to award ITB 24-01 HVAC Equipment & Parts-Facilities/Maintenance to multiple vendors, based on percentage discount. Funding will be paid from Capital Fund, 0319 DW HVAC Replacement. The three (3) year contract is effective December 10, 2023, through December 9, 2026, and copies of the award tabulation, bid, and addendum to the bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 24-01 TAB.pdf (139 KB) ITB 24-01 HVAC.pdf (1,282 KB) ITB 24-01 Addendum 1.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: Musco Sports Lighting, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $904,750.00 Budgeted : Yes Budget Source : Capital Fund, Project 4202 DW Athletic Facilities Recommended Action : Motion to approve the purchase of sports lighting equipment and installation from Musco Sports Lighting for Crestview High School, Destin Middle School, and Fort Walton Beach High School, for a total of $904,750.00. Public Content Request approval of the purchase of sports lighting equipment and installation from Musco Sports Lighting for Crestview High School $289,750.00, Destin Middle School $285,000.00, and Fort Walton Beach High School $330,000.00, for a total of $904,750.00. The purchases are made through Sourcewell Contract #041123-MSL, and funds will be paid from Capital Fund, Project 4202 DW Athletic Facilities. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CVHS QUOTE.pdf (315 KB) DMS QUOTE.pdf (313 KB) FWBHS QUOTE.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Critical Response Group, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $137,428.00 Budgeted : Yes Budget Source : General Fund, Project 4061 School Mapping Data Grant Recommended Action : Motion to approve the purchase of Collaborative Response Graphics (CRGs) from Critical Response Group in the amount of $137,428.00. Public Content Request approval to purchase Collaborative Response Graphics (CRGs), site-specific common operating pictures of our school sites to enable better communication during an emergency. The purchase in the amount of $137,428.00 is made from Critical Response Group through TIPS Contract #230202. Funds will be paid from General Fund, Project 4061 School Mapping Data Grant. A copy of the quote is attached. For additional information, please contact Steve Horton, Deputy Superintendent, at (850) 689-7184. File Attachments CRG QUOTE.pdf (6,969 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2353 DW- Portable Repairs & Relocation Recommended Action : Motion to approve the renewal of Tag- On Bid Annual Agreement for Portable Moving Service, through Escambia County Schools, effective November 17, 2023, through November 16, 2024. Public Content Request approval to renew the Tag-On Bid Annual Agreement for Portable Moving Services, through Escambia County School District, based on fixed pricing, and will be used as needed. The awarded vendor is Ducky Johnson House Movers, Inc. and funding will be paid from Capital Fund, Project 2353 DW-Portable Repairs & Relocation. The contract is effective November 17, 2023, through November 16, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (1,101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase Over $50,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $81,418.95 Budgeted : Yes Budget Source : General Fund, Project 3009 Instruction and District Wide Software Recommended Action : Motion to approve the purchase of site licenses from BrainPOP for elementary and middle schools throughout the district for a total amount of $81,418.95, effective 11/14/2023, through 11/13/2023. Public Content Request approval to purchase site licenses from BrainPOP for elementary and middle schools throughout the district for a total amount of $81,418.95. The purchase is made through 6A-1.012(11)(b) and funds will be paid from General Fund, Project 3009 Instruction and District Wide Software. The contract is effective 11/14/2023, through 11/13/2023, and copies of the quote and Addendum to the Terms of Use are attached. For additional information, please contact Eric Mitchell, Director, IT, at (850) 689-7153. File Attachments BRAINPOP QUOTE.pdf (193 KB) ADDENDUM.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Amendment to Service Agreement #24-90 Kiara Watson Video, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 3488 DoDEA- Engage 2.0 Recommended Action : Motion to approve the Amendment to Service Agreement #24-90 between  Kiara Watson Video, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department, Title IV, to add an additional $7,000, for a revised total amount not to exceed $25,000, effective November 14, 2023, through June 30, 2024. Public Content Request approval to amend Service Agreement #24-90 between Kiara Watson Video, LLC, and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department, Title IV. The amendment adds four (4) additional finished healthy mind and body videos, for a revised total of 14 finished videos. The Provider will be paid an additional $1,750 per finished video times four videos ($7,000), for a revised total amount not to exceed $25,000. All other terms and conditions of SA#24-90 shall remain in full force and effect. The Amendment is effective November 14, 2023, through June 30, 2024. Copies of the Amendment and original Service Agreement are attached. For additional information, please contact Tami Ellis, Specialist, Curriculum & Instruction, at (850) 833-4122. File Attachments Amendment to SA #24-90.pdf (427 KB) SA#24-90.pdf (553 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Okaloosa Academy, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida, and Okaloosa Academy, Inc.,  effective December 10, 2023, through December 9, 2024. Public Content Request approval to renew the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Okaloosa Academy, Inc. The Agreement allows the Purchaser to purchase fuel as needed from the School Board at one of its fuel pump sites adhering to the Agreement terms and conditions. The Agreement is effective December 10, 2023, through December 9, 2024, and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS-OKALOOSA ACADEMY.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated November 13, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated November 13, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for November 13, 2023 Board Meeting.pdf (101 KB) Surplus Property Food Services list for November 13, 2023 Board Meeting.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Surplus, Salvage and Dispose of one (1) Portable Building (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the surplus, salvage and disposal of one (1) Portable Building and remove from the school district inventory. Public Content Approval is requested to surplus, salvage and dispose of one (1) portable and remove from the School District inventory. Additionally, it will be cannibalized prior to disposal/demolition. Portable PB000033, FISH 99109, DCA# E-011834 has exceeded its useful life - Year built 2002 Please contact Steve Bolton for additional information, 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Joint Use Agreement between The School Board of Okaloosa County, Florida and The Board of County Commissioners of Okaloosa County, Florida, presented by Dr. Bill Smith, Program Director, Facilities  Planning and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and The Board of County Commissioners of Okaloosa County, Florida, effective November 1, 2023, through October 31, 2024. Public Content Motion to approve the Joint Use Agreement between The School Board of Okaloosa County, Florida and The Board of County Commissioners of Okaloosa County, Florida. The County desires to work cooperatively with the School Board for the purpose of operating and maintaining a joint use educational facility in conjunction with the University of Florida IFAS Extension Program South Annex (“Extension Program”) on the campus of Okaloosa Technical College located at 1976 Lewis Turner Boulevard, Fort Walton Beach, Florida. Scope of use of Facilities: A. The Joint Use Facility shall continue to be used by the Okaloosa Technical College in support of its school physical plant and educational programs and for other school sponsored and approved events. B. The Joint Use Facility shall be used by County for the Extension Program, which will include areas for groups such as Master Gardeners Association, 4-H Youth Development and the Family Consumer Science Programs to meet the needs of its clientele in surrounding communities and to provide advice from experts in gardening, lawn care and other horticulture topics and for meeting places and classrooms for other service programs and other incidental purposes as are reasonably related thereto. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments 2023-2024 Joint Use Agreement BOCC-Extension Program.pdf (2,187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Triumph Gulf Coast Application Grant Request, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $8,500,000.00 Budgeted : No Budget Source : Triumph Gulf Coast Grant Recommended Action : Motion to approve submission of a Triumph Gulf Coast, Inc. Grant Application to seek funding in the amount of $8,500,000.00. Public Content The Triumph Gulf Coast, Inc. Grant will be utilized to begin and complete the placement of an Okaloosa Technical College North, situated in the North end of Okaloosa County, which will provide a post secondary career and technical educational programs that lead to high skill, high wage jobs. For more information, contact Jon Williams, Director, Okaloosa Technical College, 850-833-3500 File Attachments OTC North Triumph Application-Combined.pdf (9,515 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 2024 Okaloosa County School District Legislative Priorities, presented by Steve Horton, Deputy Superintendent and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : No Recommended Action : Mon to approve the 2024 Okaloosa County School District Legislative Priorities. Public Content Okaloosa County School District Legislative priorities for 2024 focus on Recruitment and Retention of employees, Funding for Safe Schools, Academic Excellence, and Healthy Students and Staff, and Deregulation of K-12 Public Education to provide it with flexibility afforded in statute to charter schools. File Attachments Legislative Priorities 2024 - final.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121972 109301 111421 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Sheila Watson 111898 Secretary Northwood ES 10/1/2023 Tanya Garcia 109048 Paraprofessional Florosa ES 11/1/2023 Deborah Thomason 108986 Secretary Northwood ES 12/1/2023 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 11-13-2023.pdf (86 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Nov 13, 2023 Separations, Public.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Nov. 13, 2023 Substitute New Hires, Public.pdf (118 KB) Nov 13, 2023 Instructional New Hires, Public.pdf (55 KB) Nov. 13, 2023 Ed. Support New Hires, Public.pdf (55 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Nov 13, 2023 Transfers, Public.pdf (134 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Deleted - Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the suspension of employee for 1-day. Public Content Suspension of Employee #101438 for 1-day without pay. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #121972 be terminated. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Sofiyyah Simmons Edwins Elementary 3.50 Michael Mitchell Pryor Middle School 5.75 Angela Alford Wright Elementary 7.75 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Nov 13, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Authorization for Professional Services from CMI for price validation for Program #6, Task Order #2, Scope Modification #7, School Security and Fencing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Dollar Amount : $4,843.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve the Authorization for Professional Services from CMI for price validation for Program #6, Task Order #2, Scope Modification #7, School Security and Fencing, amount not to exceed $4,843.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between CMI and The School Board of Okaloosa County, Florida for Program #6, Task Order #2, Scope Modification #7, School Security and Fencing. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #2, Scope Modification #7, amount not to exceed $4,843.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments CMI P-1577 for TO2 Scope Mod 7.pdf (797 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre- GMP Phase of Task Order #34, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Dollar Amount : $317,683.98 Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre-GMP Phase of Task Order #34, in the amount of $317,683.98. Public Content Approval is requested for Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre-GMP Phase of Task Order #34, in the amount of $317,683.98. This is being done in advance of the GMP because furniture is a long lead item. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Meteor Education quote 94080-02.pdf (4,617 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Dollar Amount : $450,000.00 Budget Source : Capital Outlay - Interest Earned on 1.50 Mill Funding Recommended Action : Motion to approve TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida in the amount of $450,000. Public Content Approval is requested for TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida in the amount of $450,000. This scope modification provides additional Pre-GMP and GMP Phase design services for Central Administration Renovation Project Phase 1A and Phase 2 to be completed in advance of construction. Phase 1A consists of a new Training Room, Executive Conference Room, and additional offices to be used during the different construction phases as swing space. Design services will include AV for the Training Room and Conference Areas. Additional FF&E design efforts are also included for the planning of furniture and equipment for Phase 1A areas. This modification also includes the same Pre-GMP and GMP Phase design services for Phase 2 which includes the Board Members offices, Board Room and Senior Leadership office area. Design services for Phase 2 will also include AV for the Board Room and Board Conference Areas as well as Senior Leadership offices. Additional FF&E design efforts are also included for the planning of furniture and equipment. This scope modification will result in 100% Construction Design documents for both Phases used to develop a GMP for approval at a later date. Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.5 Jacobs/Titan Capital Outlay Program #6, Partial Shared Savings Task Orders #12, #17, #20 and #21, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $3,600,000.00 Budgeted : Yes Budget Source : Capital Sales Tax & COPs 2022A Recommended Action : Motion to approve Jacobs/Titan Capital Outlay Program #6, Partial Shared Savings Task Orders #12, #17, #20 and #21 for a total of $3,600,00.00 savings to the District. Public Content As part of Total Program Management (TPM), any Task Order savings are shared by the District and Jacobs/Titan, splitting the funds 60% and 40%, respectively. The table below provides a summary of the savings submitted for approval. District - Titan - Task Order Fund Total 60% 40% #12 - District-Wide Sales Tax COPS $1,500,000 $1,000,000 $2,500,000 Construction Projects 2022A #17 - Roof Replacement at Bluewater Elementary School and Walker Sales $450,000 $300,000 $750,000 Elementary School Tax #20 - 2022/2023 Priority Roofing Projects COPS $1,200,000 $800,000 $2,000,000 2022A #21 - Longwood Elementary School COPS $450,000 $300,000 $750,000 Classroom Renovation 2022A Total - Shared Savings $3,600,000 $2,400,000 $6,000,000 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO17 PCCO 01 Shared Savings Partial.pdf (161 KB) TO20 PCCO 02 Shared Savings Partial.pdf (160 KB) TO21 PCCO 01 Shared Savings Partial.pdf (160 KB) TO12 PCCO 03 Shared Savings Partial.pdf (161 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 13, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests 11-13-23.pdf (110 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 13, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Nov 13, 2023 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Nov 13, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 08-09 Duties, Ethics, Professional Conduct, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to adopt revised School Board Policy 08-09 Duties, Ethics, Professional Conduct. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 08-09 Duties, Ethics, Professional Conduct. The proposed policy revision is in response to a change in Rule 6A-10.081, Florida Administrative Code, Principles of Professional Conduct for the Education Profession in Florida and is included herein as an attachment. For additional information, please contact Lee Hale, 850-833-5801. File Attachments 08-09 Duties, Ethics, Professional Conduct - REDLINED.pdf (100 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of Resolution 23-10 approving the proposed Real Estate Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Zeifman Partners, Inc., in its capacity as court-appointed Receiver of Legacy Lifestyles Destin Property, LLC, a Delaware limited liability company, for a parcel of real property, located at 401 Beach Drive, Destin, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Recommended Action : Motion to adopt Resolution 23-10 approving the proposed Real Estate Purchase and Sale Agreement between The School Board of Okaloosa  County, Florida, and Zeifman Partners, Inc., in its capacity as court- appointed Receiver of Legacy Lifestyles Destin Property, LLC, a Delaware limited liability company, for a parcel of real property, located at 401 Beach Drive, Destin, Florida. Public Content The School Board under Resolution 23-10 will determine if it is in the best interest of The School District Okaloosa County, Florida, to acquire a parcel of real property containing approximately 7.6-acres located at 401 Beach Drive, Destin, Florida. A Public Hearing will be held to receive public input and consider approval of a contract for the purchase of the subject real property from Zeifman Partners, Inc., in its capacity as court-appointed Receiver of Legacy Lifestyles Destin Property, LLC, a Delaware limited liability company. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 23-10 Purchase of Real Property - 401 Beach Drive, Destin, Florida.pdf (2,200 KB) Marr App - 401 Beach Drive, Destin.pdf (2,885 KB) EquiValue - 7.60 Acre Site Beach Drive.pdf (3,474 KB) Teel & Waters - Beach Dr.pdf (2,565 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Nov 13, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Annual Organizational Meeting Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content The School Board of Okaloosa County will conduct its annual Organizational Meeting on November 13, 2023, beginning at 8:30 a.m., in the Training Room at the School District Central Administration Complex, Niceville. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on November 13, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on November 13, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 08-09 Duties, Ethics, Professional Conduct Adoption of Resolution 23-10 approving the proposed Real Estate Purchase and Sale Agreement of Real Property between the School Board of Okaloosa County, Florida, and Zeifman Partners, Inc. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.