Okaloosa County School Board — Workshop Meeting, November 13, 2023 — reading text

Agreement 10.30.23 signed MRS.pdf (7,207 KB) Teel & Waters Appraisal Mid-Bay Connector Rd.pdf (2,280 KB) Marr Appraisal for Ruckel Properties.pdf (2,161 KB) EquiValue Appraisal Deer Moss Creek School Site 30 and 40 Acre Options.pdf (3,229 KB) 10116-3023024 Undeveloped Properties-Niceville, FL Phase I ESA.pdf (72,359 KB) Marr Appraisal for Ruckel Properties.pdf (1,592 KB) EquiValue Appraisal Lancaster Property Final to Client 2023.pdf (3,160 KB) Lancaster & Hwy 20 - Teel & Waters.pdf (2,732 KB) 230325.01a OCSD 25 Acres Lancaster Rd BNDY s&s.pdf (579 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 11.13.2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-11-13.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $13,610.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $13,610.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $13,610.00 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 7003 Payments dated September 8, 2023, for the 2022 Claiming Year (Claim Filed January 2021) in the following amounts: Section 7003(b) Basic Support - Dated September 8, 2023 $ 4,172,000.00 Less First Voucher - Dated January 22, 2022 (2,027,727.00) Less Second Voucher - Dated April 19, 2022 (1,622,182.00) Equals Increase Due to Third Voucher - Dated September 8, 2023 $ 522,091.00 Section 7003(d) Disability Support - Dated September 8, 2023 $ 373,232.00 Less First Voucher - Dated January 22, 2022 (155,897.00) Less Second Voucher - Dated April 19, 2022 (171,486.00) Equals Increase Due to Third Voucher - Dated September 8, 2023 $ 45,849.00 Section 7003(b) Basic Support - Increase Due to Third Voucher $ 522,091.00 Section 7003(d) Disability Support - Increase Due to Third Voucher 45,849.00 Total Increase Due to Third Voucher $ 567,940.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2022 claiming year. The calculation for the 2022 claiming year is based on the number of eligible student cards submitted during the 2020-2021 school year. The payments to these schools are as follows: Center 9700 - Destin High School N/A Center 9800 - Okaloosa Academy $ 787.00 Center 9805 - NWFSC Collegiate High School 3,079.00 Center 9807 - Liza Jackson Preparatory School 9,744.00 Total $13,610.00 File Attachments Agenda - Fed Impact Aid 2022 Pmt 3 2023-11-13.pdf (945 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 ITB 24-01 HVAC Equipment & Parts-Facilities/Maintenance, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, 0319 DW HVAC Replacement Recommended Action : Motion to approve the committee's recommendation to award ITB 24-01 HVAC Equipment & Parts- Facilities/Maintenance to multiple vendors, based on percentage off discount, effective December 10, 2023, through December 9, 2026. Public Content Request approval of the committee's recommendation to award ITB 24-01 HVAC Equipment & Parts-Facilities/Maintenance to multiple vendors, based on percentage discount. Funding will be paid from Capital Fund, 0319 DW HVAC Replacement. The three (3) year contract is effective December 10, 2023, through December 9, 2026, and copies of the award tabulation, bid, and addendum to the bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 24-01 TAB.pdf (139 KB) ITB 24-01 HVAC.pdf (1,282 KB) ITB 24-01 Addendum 1.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: Musco Sports Lighting, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date :