Okaloosa County School Board — Workshop Meeting, November 13, 2023 — reading text

Monday, November 13, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 13, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended. Public Content Recognitions: Added item 3.1 Proclamation of National Education Support Professionals Day, presented by Superintendent Marcus Chambers. Superintendent’s Human Resources Recommendations: Deleted item 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Motion & Voting 3. Recognitions Subject : 3.1 Proclamation of National Education Support Professionals Day, presented by Superintendent Marcus Chambers. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve the Proclamation of National Education Support Professionals Day designated as November 15, 2023. Public Content The Superintendent will present a Proclamation recognizing November 15,2023, as National Education Support Professionals Day. File Attachments Proclamation - Education Support Professional Day 2023.pdf (298 KB) 4. Administrative Personnel Appointments Subject : 4.1 Request to double fill the position of Director I, Curriculum and Instruction, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $43,961.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the request to double fill the position of Director I, Curriculum and Instruction, through September 30, 2024. Public Content The double filling of the Director I, Curriculum and Instruction, is needed as a result of an impending retirement of the current Director I, Curriculum and Instruction, and to execute a seamless transition period. The outgoing Director I will be using a combination of annual leave and sick leave beginning January 4, 2024, and ending September 30, 2024. The cost of double-filling this position is the cost of the annual leave and monthly insurance. The sick leave used by the employee is no additional cost to the District. File Attachments Double Fill - Curriculum Director I FY 2024 2023-10-27.pdf (70 KB) 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Director I, Curriculum and Instruction, recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director I, Curriculum and Instruction. 4. Administrative Personnel Appointments Subject : 4.3 Request to allocate Assistant Superintendent - MIS, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $71,353.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve allocating an Assistant Superintendent - MIS. Public Content A request is being made to allocate an Assistant Superintendent - MIS beginning January 4, 2024. This request is being made in order to execute a seamless transition period due to the impending retirement of the Deputy Superintendent. The projected annual cost of this position is $142,706; however, the projected cost for fiscal year 2023-2024 is $71,353. File Attachments Position Cost - Asst Super MIS 2023-11-03.pdf (64 KB) 4. Administrative Personnel Appointments Subject : 4.4 Appointment of Assistant Superintendent - MIS, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Superintendent - MIS. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Nov 13, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa Academy, Inc., Charter School Financial Statements and Supplemental Information for the Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Okaloosa Academy did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2022-2023. The Firm of Moss, Krusick, & Associates, LLC, performed the fiscal year 2022-2023 audit for Okaloosa Academy, Inc. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. File Attachments OKALOOSA ACADEMY FINAL AUDITED FINANCIALS 2023.pdf (2,715 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Destin High School, Inc., Charter School Financial Statements and Supplemental Information for the Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer. Meeting : Nov 13, 2023 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Destin High School did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2022-2023. The Firm of McCrady & Associates, PLLC, performed the fiscal year 2022-2023 audit for Destin High School, Inc. The audit report is provided to the School Board of Okaloosa County for review and