Okaloosa County School Board — Workshop Meeting, September 24, 2020 — reading text

Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-14-20.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-09-14.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.7 Budget Amendment #11 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $212,050.49 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2020: General Fund $92,813.49 Debt Service Funds 97,788.23 Capital Projects Funds 21,408.37 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 40.40 Total - All Funds $212,050.49 File Attachments !BA 11 - June 2020 Revised.pdf (1,246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.8 Revised Monthly Financial Statement for June 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2020 Public Content The revised financial statement for the month ending June 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-06-30 Revised 2020-08-19.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.9 Application for Impact Aid under P.L.81-874 for the 2020-2021 School Year naming Superintendent Marcus Chambers as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2020-2021 School Year naming Superintendent Marcus Chambers as  the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Superintendent Marcus Chambers as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.10 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,186.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software licenses from BrainPOP in the amount of $66,186.00. Public Content Request approval of the purchase of software licenses from BrainPOP in the amount of $66,186.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective October 1, 2020 through September 30, 2021. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BRAINPOP QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.11 Exempted Purchase Over $25,000: ExploreLearning, presented by Vince Windham, Program