Okaloosa County School Board — Workshop Meeting, September 24, 2020

Thursday, September 24, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 24, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the 2019-2020 Kids Tag Art Choice Award Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Sep 24, 2020 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. Tax Collector's Choice Award: Anna Hudmon, Liza Jackson Preparatory School Sheriff's Choice Award: Emilie Eilders, Liza Jackson Preparatory School Superintendent's Choice Award, Sophia Russo (Florosa) A list of all Award of Distinction Winners and their respective Art Teachers is attached. File Attachments 2020-6-22 KTA Award Winners.pdf (445 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 24, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 27 - September 9, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 24, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 27 – September 9, 2020. File Attachments In-County Travel Aug 27 - Sept 9.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Update to Board Members on Schools, presented by Superintendent Marcus Chambers and his Executive Staff. Meeting : Sep 24, 2020 - Workshop Meeting Type : Public Content Mr. Chambers and his staff will update the Board Members on school operations during COVID 19. 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.1 Approval of the Consent Agenda Items 8.2 through 9.19 Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.2 Approval of the Minutes of the Workshop Meeting of August 20, 2020; Minutes of Regular Meeting of August 24, 2020; Minutes of Emergency Meeting of August 26, 2020, recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 20, 2020; Minutes of Regular Meeting of August 24, 2020; Minutes of Emergency Meeting of August 26, 2020. File Attachments 8-20-2020 Workshop - DRAFT.pdf (276 KB) 8-24-2020 Meeting - DRAFT.pdf (258 KB) 8-26-2020 Emergency Meeting - DRAFT.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for band room flooring in the amount of $16,252.38, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $16,252.38 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for band room flooring in the amount of $16,252.38. Public Content District 4 School Board Member Capital Outlay Funds to Crestview High School for band room flooring in the amount of $16,252.38. File Attachments Crestview 2020 Band Room Carpet Tile.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Kenwood Elementary School for car rider fence and sidewalk extensions in the amount of $5,335.15, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $5,335.15 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Kenwood Elementary School for car rider fence and sidewalk extensions. File Attachments Kenwood Quote - Car Rider Fence and Sidewalk Extenstions August 2929.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-14-20.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-09-14.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.7 Budget Amendment #11 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $212,050.49 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2020: General Fund $92,813.49 Debt Service Funds 97,788.23 Capital Projects Funds 21,408.37 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 40.40 Total - All Funds $212,050.49 File Attachments !BA 11 - June 2020 Revised.pdf (1,246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.8 Revised Monthly Financial Statement for June 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2020 Public Content The revised financial statement for the month ending June 30, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-06-30 Revised 2020-08-19.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.9 Application for Impact Aid under P.L.81-874 for the 2020-2021 School Year naming Superintendent Marcus Chambers as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2020-2021 School Year naming Superintendent Marcus Chambers as  the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Superintendent Marcus Chambers as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.10 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,186.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software licenses from BrainPOP in the amount of $66,186.00. Public Content Request approval of the purchase of software licenses from BrainPOP in the amount of $66,186.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective October 1, 2020 through September 30, 2021. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BRAINPOP QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.11 Exempted Purchase Over $25,000: ExploreLearning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,838.38 Budgeted : Yes Budget Source : Federal Funds, Project 1415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of Gizmos software licenses from ExploreLearning in the amount of $29,838.38. The contract is effective from September 16, 2020 through September 15, 2021. Public Content Request approval to purchase Gizmos software licenses from ExploreLearning in the amount of $29,838.38. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from Federal Funds, Project 1415 Title IV - SS & AEG. The contract is effective from September 16, 2020 through September 15, 2021. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments EXPLORELEARNING QUOTE.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.12 Exempted Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,598.00 Budgeted : Yes Budget Source : Federal Funds, Projects 1415 Title IV SS-AEG and 8488 DoDEA - ESTEAM Recommended Action : Motion to approve the purchase of software licenses from Edmentum in the amount of $38,598.00. The contact is effective September 16, 2020 through September 15, 2021. Public Content Request approval to purchase software licenses from Edmentum in the amount of $38,598.00. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from Federal Funds, Projects 1415 Title IV SS-AEG and 8488 DoDEA - ESTEAM. The contact is effective September 16, 2020 through September 15, 2021. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments EDMENTUM QUOTE.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.13 Renewal of Exempted Purchase Over $25,000: Blackboard Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,413.75 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of the Blackboard Connect Notification System subscription for an estimated total amount of $40,413.75. The contract is effective October 1, 2020 through September 30, 2021. Public Content Request approval to renew the Blackboard Connect Notification System subscription based on $1.25 per student for an estimated 30,331 students, for an estimated total amount of $37,913.75. An additional fee of $2,500.00 will be paid for 24/7 support, for an estimated total amount of $40,413.75. The purchase is exempt through 6A- 1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2020 through September 30, 2021. Copies of the renewal confirmation letter and original contract are attached. For additional information, please contact Steve Horton, Assistant Superintendent, School Operations at (850) 689-7184. File Attachments BLACKBOARD RENEWAL.pdf (452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.14 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,139,864.00 Budgeted : Yes Budget Source : Capital Funds, Projects 3380 Baker- Cooling Tower Replace; 3371 Bruner- Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace Recommended Action : Motion to approved the purchases of HVAC equipment and services from Trane for a total of $1,139,864.00. Public Content Request approval to purchase HVAC equipment and services from Trane as follows: Baker School - Cooling Tower Replacement $571,550.00  Bruner MS - Boiler Replacement $134,224.00 Bruner MS - CEP Controls Replacement $36,270.00 Crestview HS - Chiller Replacement $297,220.00 Northwood ES - Boiler Replacement $76,250.00 STEMM Academy - Boiler Replacement $24,350.00 Purchase total $1,139,864.00. Purchases will be made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds, Projects 3380 Baker-Cooling Tower Replace; 3371 Bruner-Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments BAKER.pdf (738 KB) CRESTVIEW.pdf (497 KB) BRUNER BOILER.pdf (819 KB) BRUNER CEP CONTROLS.pdf (860 KB) NORTHWOOD.pdf (752 KB) STEMM.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.15 Service Agreement #21-47 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #21-47 Brent Purcell in an amount not to exceed $9,600.00. The contract is effective September 15, 2020 through June 30, 2021. Public Content Request approve of Service Agreement #21-47 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Baker School, to provide Percussion Instruction. The Provider will be paid $120.00 per day for up to 80 day, for a total contract amount not to exceed $9,600.00. Funding will be paid from Internal Funds, Band. The contract is effective September 15, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Stuart Campbell, Band Director, Baker School at (850) 689-7279. File Attachments SA# 21-47.PDF (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.16 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated September 14, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated September 14, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for September 14, 2020 Board Meeting.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.17 Addendum to Motor Vehicle Lease for Disaster Transportation Services entered into between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve this Addendum which is entered into effective July 27, 2020, between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House which would modify the  original Lease Agreement with the effective date of May 1, 2020. Public Content This Addendum which is entered into effective July 27, 2020, is in reference to a Motor Vehicle Lease for Disaster Transportation Services entered into between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House with the effective date of May 1, 2020. The new desire is to amend certain provisions of that Lease agreement. The Section One of Lease entitled (Description of Vehicles and Purpose” shall be amended to add one (1) additional sixty-five (65) passenger bus the Lease bringing the total vehicles leased to two (2). Except as modified by this Addendum, all other terms and conditions of the original Motor Vehicle Lease for Disaster Transportation Services shall remain in full force and effect and unchanged. Addendum presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. For Further Information please contact Jay McInnis at 833-4142. File Attachments Hawthorn House Addendum.pdf (2,571 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.18 Amendment to the Okaloosa County School District's Mental Health Assistance Allocation Plan, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $1,162,629.00 Budgeted : Yes Budget Source : Project 9110 - Mental Health Assistance Allocation Recommended Action : Motion to approve amendment to the 2020-2021 Okaloosa County School District's Mental Health Assistance Allocation plan as recommended by the Florida Department of Education. Public Content Okaloosa County's 2020-2021 Mental Health Assistance Allocation Plan was submitted to the Florida Department of Education on July 31, 2020. After FLDOE's review of the plan, it was recommended by FLDOE that the expenditure section B(d) be revised to include an all-inclusive expenditure breakdown for the entirety of the allocation. This revision has been made and resubmitted to FLDOE on 8/17/2020. For further information or questions, please contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Okaloosa Resubmit Board.pdf (124 KB) Revisions Redline.docx (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.19 Okaloosa County School District 2020-2021 Pupil Progression Plan, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2020-2021 Pupil Progression Plan. Public Content The Pupil Progression Plan has been revised to reflect new polices, procedures and legislation in effect for the 2020-2021 school year. Annually, three committees meet (elementary, middle school and high school); each committee includes administrative, instructional and OCEA representation. Each committee discusses needed changes pertinent to their school level and makes recommendations for revisions. New legislation which impacts pupil progression is also included in the document. Upon approval by the School Board, the PPP will be available on the OCSD website. For additional information on the Pupil Progression Plan, please contact Jeff Palmer, 833-4208. File Attachments Elementary PPP 2020-2021 .pdf (1,344 KB) Elementary PPP Revisions.pdf (50 KB) Middle School PPP 2020-2021 .pdf (995 KB) Middle School PPP Revisions.pdf (50 KB) High School PPP 2020-2021 .pdf (2,713 KB) High School PPP Revisions.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.20 Coronavirus Prevention and Response (Sanitation & Cleaning) Governor's Emergency Education Relief (GEER) Fund under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $354,384.00 Budgeted : Yes Budget Source : Geer grant funds under the CARES act Recommended Action : Motion to approve the Coronavirus prevention and response (Sanitation & Cleaning) Governor's Emergency Education Relief (GEER) under the CARES act application. Public Content Coronavirus prevention and response (Sanitation & Cleaning) Governor's Emergency Education Relief (GEER) under the CARES act application. Okaloosa County's allocation is $354,384.00. At this time, the narrative is being completed and the grant is due to FDOE by September 15, 2020. Once the GEER narrative is complete and submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008. File Attachments Narrative - Final Geer #2 9.11.20.pdf (25 KB) Cares Sanitation and Cleaning application.pdf (833 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.21 Proposed increase in Athletic Event Gate Fees for Niceville High School, excluding football, for the 2020-2021 School year, presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Niceville High School proposed athletic gate fees for the 2020-2021 school year. Public Content For additional information contact Brian Humphrey, Specialist, Athletics and Discipline at 689-7198 or Niceville High School Principal, Charlie Marello at 833-4114 File Attachments NHS-letter for ticket price change.pdf (46 KB) NHS-SAC agenda 5.21.2020 (1).pdf (92 KB) SAC Minutes May 21 2020-Draft (1).pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.22 School Health Services Plan for 2020-2022, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve the School Health Services Plan for 2020-2022. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's student and improve their chances for success in school. Although the Department of Health in Okaloosa County takes the lead on preparing this document, the law requires that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (PSA) and the local school health advisory committee (SHAC). The entities involved have met and have been a part of the development of this document. For more information, contact Teri Schroeder at 850-833-3108. File Attachments Okaloosa County 2020-2022 School Health Services Plan.pdf (303 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.23 Employee Benefit Program Renewal for the 2021 Plan Year, presented by Russ Frakes, Specialist - Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the 2021 Plan Year. Public Content The Benefits Oversight Group (BOG) has reviewed all materials presented by FBMC Benefits Management related to the renewal of the group medical, dental, life, vision and long term disability plans and voted to continue each with the incumbent carrier. Additionally, the BOG voted to approve a new agreement identical to the expiring agreement with 90 Degree Benefits, FKA Lockard and Williams, for administration of the Healthcare Reimbursement Arrangement (HRA) and Group Flexible Benefits Plan (FSA). A program summary and individual renewal exhibits are attached including: Employee Benefit Program Renewal Memo (Summary) United Healthcare Group Medical Renewal Exhibit Delta Dental Insurance Renewal Offer Delta Dental COVID-19 Premium Credit Document EyeMed High Plan Group Vision Insurance Renewal Offer - 2019-2022 EyeMed Low Plan Group Vision Insurance Renewal Offer - 2019-2022 SunLife Group Life Insurance Renewal Offer Symetra Group Long Term Disability Insurance Renewal Offer HRA Agreement with 90 Degree Benefits FSA Agreement with 90 Degree Benefits Any questions or requests for additional information may be directed to Russ Frakes, 833-5823. File Attachments Employee Benefit Renewal Summary - 2021.pdf (476 KB) UHC Renewal Exhibit - 2021.pdf (431 KB) Delta - Renewal Offer - 2021-22.pdf (187 KB) EyeMed - High Plan - Renewal Offer - 2019-22.pdf (331 KB) EyeMed - Low Plan - Renewal Offer - 2019-22.pdf (324 KB) SunLife - Renewal Offer - 2021.pdf (68 KB) Symetra - Renewal Offer - 2021-22.pdf (121 KB) 90 Degree Benefits - HRA Agreement - 2021.pdf (421 KB) 90 Degree Benefits - FSA Agreement - 2021.pdf (422 KB) Delta - COVID-19 Premium Credit Document 2021-22.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.24 Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2020-2021,  presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Recommended Action : Motion to approve the Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2020- 2021, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Public Content This amendment will modify the Amendment to the Agreement to add a School Resource Officer to be assigned to Eglin Elementary School for the 2020-2021 Agreement Term. For additional information, please contact Rita Scallan at 833-5840. File Attachments Addendum to 2020-2021 SRO Contract with new Exhibits.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.1 Approval of the Minutes of the Special Meeting of September 10, 2020; Minutes of Special Meeting of September 10, 2020; Minutes of  Workshop Meeting of September 10, 2020, recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Recommended Action : Motion to approve the Minutes of the Special Meeting of September 10, 2020; Minutes of Workshop Meeting of September 10, 2020; Minutes of Regular Meeting of September 14, 2020. File Attachments 9-10-2020-2020 Special Meeting - Attorney-Client Session - DRAFT.pdf (97 KB) 9-10-2019 Special Meeting - DRAFT.pdf (198 KB) 9-10-2020 Workshop - DRAFT.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.2 Request to advertise a Public Hearing for adoption of revised School Board Policy 01-07 School Board Rules, presented by C. Jeffrey McInnis, School Board Attorney, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of  revised School Board Policy 01-07 School Board Rules. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 01- 07 School Board Rules. The proposed revisions to the policy will set forth procedures relating to comprehensive review of School Board policies to ensure that School Board policies reflect current practices and comply with existing law. The proposed revisions also update the references to "rules" throughout the policy to "policies". File Attachments 01-07 School Board Rules redlined 08.31.20.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.3 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,900.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-09-28.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.4 Payroll Warrant Register and Accounts Payable Warrant Register for August 2020, totaling $19,312,466.13; and Bank Transfers for August 2020, totaling $18,000.00 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $19,312,466.13 and Bank Transfers in the amount of $18,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2020, totaling $19,312,466.13; and Bank Transfers for August 2020, totaling $18,000.00. File Attachments 02 - MIS 3478 - Warrant Register - August 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.5 Teacher Salary Increase Allocation Plan presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Fiscal Impact : Yes Dollar Amount : $5,371,599.00 Budgeted : Yes Budget Source : Teacher Salary Increase Allocation Recommended Action : Motion to approve Teacher Salary Increase Allocation Plan. Public Content House Bills 641 and 5001 created and funded a new categorical allocation within the Florida Education Finance Program (FEFP) focused on increasing compensation for full-time classroom teachers, assisting school districts in their recruitment and retention of classroom teachers and instructional personnel. This investment in Florida's education system prioritizes 80% of the allocation for increasing full-time classroom teachers' and certified prekindergarten teachers' minimum base salary to at least $47,500 or to the maximum achievable based on each district's allocation. The remaining 20% of the allocation is dedicated to salary increases for full-time classroom and certified prekindergarten teachers who did not receive an increase as part of the 80%; classroom teachers who did receive an increase from the 80% but their increase was less than two percent of their salary; and other full-time instructional personnel pursuant to section 1012.01(2)(b)-(d), Florida Statutes (student personnel services, librarians/media specialists, and other instructional staff). House Bill 641 prevents these funds from being collectively bargained for other purposes, stating that, “the teacher salary increase allocation must be used solely to comply with the requirements of this section.” The bill requires “a school district or charter school” to maintain the new “minimum base salary achieved for classroom teachers” in subsequent fiscal years, unless specifically changed in a future General Appropriations Act. Before receiving funds, each school district and each public charter school must develop a salary distribution plan that clearly delineates the planned distribution of funds. The plans must then be submitted to the district school board or the charter school governing body, as appropriate, for approval. The district must submit its approved Salary Distribution Plan, along with the approved Salary Distribution Plans for each charter school in the district, to the Department of Education by October 1. The attached "Teacher Salary Increase Allocation Preliminary Report" was provided by DOE to be utilized for this purpose. This is subject to Union ratification. File Attachments TSIA - Proposed Salary Schedule Comparison FY 2021.pdf (55 KB) TSIA - Plan Summary FY 2021 - DOE Form.pdf (101 KB) TSIA - Plan Summary FY 2021.pdf (73 KB) TSIA - Proposed Grandfathered Salary Schedule FY 2021.pdf (83 KB) TSIA - Proposed Placement Chart FY 2021.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.6 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Fiscal Impact : Yes Dollar Amount : $29,078.00 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund & Project 5110 - Workforce Development Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to  qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $29,078.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $335.00 Employees working 3.75 to 4.59 hours per day = $167.50 File Attachments Request for Board Approved Stipends FY 2021.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.7 Amendment to Agreement With Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $500,000.00 Budgeted : Yes Budget Source : $315,000.00 from 4410.5100.0365.9017.0451 (CARES ACT-ESSER); $185,000.00 from 1010.5100.0365.9017.0099 (COVID- 19) Recommended Action : Motion to approve the Amendment to Agreement with Edgenuity in an amount not to exceed $500,000.00. Public Content Request approval to amend the agreement with Edgenuity. The original agreement to purchase 1000 K-5 MySchool Elementary online access licenses for the school year at $200.00 per student in the amount of $200,000.00 was approved by the board on July 27th and has been paid in full. The amendment allows the District to purchase additional licenses at any time during the year on an as needed basis for the remainder of the school year at $52.00 per student. Edgenuity agrees to invoice the District on a quarterly basis and use the $200,000.00 payment toward the first quarter enrollment numbers. An updated plan is outlined in the attached addendum. Additional licenses will not exceed $500,000.00 and will be funded as follows: $315,000.00 from 4410.5100.0365.9017.0451 (CARES ACT-ESSER) and $185,000.00 from 1010.5100.0365.9017.0099 (COVID-19). For additional information please contact Sheila Lightbourne, Assistant Superintendent Curriculum and Instruction, (850) 833-5888. File Attachments EDGENUITY-ADDENDUM.pdf (704 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.8 Tag-On Bid: ITB 21-0053-MR Park and Playground Equipment, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB 21-0053-MR Park and Playground Equipment through the School Board of Manatee County, effective through August 31, 2023. Public Content Request approval to tag on to ITB 21-0053-MR Park and Playground Equipment through the School Board of Manatee County. The contact was awarded to multiple vendors based on catalog pricing and will be used on an as needed basis. The contract is effective through August 31, 2023. Funds will be paid from various sources as needed. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID-21-00053 MANATEE CO..pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.9 Exempted Purchase Over $25,000: Focus School Software Postsecondary Student Information System, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $68,275.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of Focus School Software Postsecondary Student Information System in the amount of $68,275.00, effective September 29, 2020 through September 28, 2021. Public Content Request approval to purchase Focus School Software Postsecondary Student Information System in the amount of $68,275.00. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contact is effective September 29, 2020 through September 28, 2021. Copies of the Master License Agreement and Product Schedule are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments FOCUS MASTER SERVICES AGREEMENT.pdf (195 KB) PS SIS PRODUCT SCHEDULE.pdf (698 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.10 Service Agreement #21-52 Northwest Florida State College, Americorps, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,700.00 Budgeted : Yes Budget Source : General Funds, Project 4109 Recommended Action : Motion to approve Service Agreement #21-52 Northwest Florida State College, AmeriCorps in the amount not to exceed $37,700.00, effective October 1, 2020 through July 31, 2021. Public Content Request approval of Service Agreement #21-52 between Northwest Florida State College, AmeriCorps and The School Board of Okaloosa County, FL, on behalf of the District, to provide Grasses in Classes program. The Provider will be paid $2,900.00 per contracted school for up to thirteen (13) schools, for a total contract amount not to exceed $37,700.00. All funds will be paid by participating schools, General Funds, Project 4109. The agreement is effective October 1, 2020 through July 31, 2021. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments SA# 21-52.pdf (1,143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.11 Service Agreement #21-53 Brent Purcell, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #21-53 Brent Purcell in the amount not to exceed $3,000.00, effective September 30, 2020 through May 26, 2021. Public Content Request approval of Service Agreement #21-53 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Pryor MS, to provide Percussion and Musical Instruction for all Beginning, Jazz and Symphonic/Concert Band students. The Provider will be paid $25.00 per hour for up to 120 hours, for a total contact amount not to exceed $3,000.00. The agreement is effective September 30, 2020 through May 26, 2021. A copy of the agreement is attached. For additional information, please contact Hank Phillips, Band Director, Pryor MS at (850) 833-3613. File Attachments SA# 21-53.PDF (224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.12 Florida Safe Schools Assessment Tool District Best Practices, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve the 2020-2021 Florida Safe Schools Assessment Tool District Best Practices that will be sent to the Florida Department of Education. Public Content This document refers to security procedures specific to individual schools and as such is protected from public record. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.13 PACT License Agreement between School Board of Okaloosa County and Home Builders Institute to provide services to students in the CTE programs in Okaloosa County for the 2020-2021 school year, presented by April Branscome, Program Director, CTE, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : Yes Budget Source : Perkins Grant Recommended Action : Motion to approve the PACT License Agreement between the School Board of Okaloosa County and Home Builders Institute for Career and  Technical Education, to provide career skills training curriculum to students in HVAC/Electricity (Crestview High School) and carpentry (Laurel Hill School, Baker School, Choctawhatchee HS, Bruner Middle School, Pryor Middle School) programs for the 2020-2021 school year. Public Content The Home Builders Institute (HBI) is an organization that provides career skills training curriculum, specifically PACT (Pre-Apprenticeship Certified Training), to students in trade programs within the school district. This PACT License Agreement will allow our instructors to receive the necessary training to become PACT certified instructors and will provide the curriculum and resources to train our students for the 2020-2021 school year. Please contact April Branscome for additional information, 833-5858. File Attachments HBI-Signed Agreement.pdf (1,209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.14 Articulation Agreements between School Board of Okaloosa County and Okaloosa Technical College to provide clock hours for CTE industry certifications earned while in high school, presented by April Branscome, Program Director, CTE, and Kelly Hayes, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the articulation agreements between the School Board of Okaloosa County and Okaloosa Technical College to provide clock hours for students entering the Practical Nursing Program at Okaloosa Technical College. Public Content Industry certifications are as follows: Patient Care Technician, Emergency Medical Responder, and Electrocardiogram (EKG). These industry certifications may earned by high students while taking the industry certification's respective courses and will provide clock hours toward the Practical Nursing program. For additional information, please contact April Branscome at 833-5858. File Attachments Articulation Agreements.pdf (857 KB) OTC-OCSD EKG to Practical Nursing.pdf (89 KB) OTC-OCSD EMR to Practical Nursing.pdf (89 KB) OTC-OCSD PCT to Practical Nursing.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.15 Agreement between the School Board of Okaloosa County and Embry-Riddle Aeronautical University for the 2020-2021 School Year, presented by Cindy Gates, Director 1, Principal Evaluation and Special  Projects, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Fiscal Impact : Yes Dollar Amount : $48,750.00 Budget Source : Career and Technical Education (9830) Project 3008 - School Instructional Contracts Recommended Action : Motion to approve the Master Terms and Agreement between the School Board of Okaloosa County and Embry-Riddle Aeronautical University for the 2020-2021 School Year. Public Content Motion to approve the Master Terms and Agreement between the School Board of Okaloosa County and Embry-Riddle Aeronautical University for the 2020-2021 school year. The agreement provides students the opportunity to enroll in college-level courses that may be counted toward both high school and college graduation. For more information, please contact Cindy Gates at 850-833-3118. File Attachments Dual Okaloosa County SBOC Contract 2020-2021 20200909.pdf (376 KB) Dual Enrollment Cost Calculations.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.16 Athletic Trainer Agreement between the School Board of Okaloosa County, Florida and Baptist  Hospital, Inc. presented by Brian Humphrey, Specialist, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Fiscal Impact : No Recommended Action : This agreement between Baptist Hospital, Inc. and the School Board of Okaloosa County, Florida. The agreement provides for the delivery of athletic training services at all middle and high schools. The is a revised agreement. For questions contact Brian Humphrey 850-689-7198. File Attachments ATC Agreement for Okaloosa School Board--09.21.20 Clean.docx.pdf (493 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.17 Application to become a Florida Postsecondary Comprehensive Transition Program (FPCTP), presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Request approval to submit an application to become a Florida  Postsecondary Comprehensive Transition Program (FPCTP). Public Content In accordance with Florida statute 1004.6495, Okaloosa Technical College intends to become the site for Okaloosa County Schools' Postsecondary Transition Program. This would be accomplished initially by applying and becoming certified as a Florida Postsecondary Comprehensive Transition Program (FPCTP) by the Florida Center for Students with Unique Abilities (FCSUA). After formally obtaining that designation, OTC would then complete the non-competitive grant application for up to $1.8 million dollars in grant funding for startup and then enhancements, which would initially sustain this program. Eventually, through tuition, scholarships, and limitless available financial aid funding sources, the program would become self-sustaining. To begin, no additional physical needs other than an available classroom will be necessary. However, Okaloosa Technical College would seek to have a facility to promote postsecondary transition goals for our school and Okaloosa County School District. Okaloosa Unique Professionals is an opportunity for aspiring Unique Professionals to gain the skills, abilities, and training to move them from their desires for success to gainful professional employment. Two specific programs are available to these students: Professional Culinary Arts and Hospitality or Building Trades and Construction Design Technology. As students are selected and enroll, they will choose one of the two program options to attend and participate in and alongside their non-disabled peers for half the day to gain the hands-on experience and training to become certified and employable. The other half of the day will be dedicated to a variety of supports (academic, social, emotional, and vocational) that will lead these students to success in their program of study and eventually as employees. Students will be placed with a Transition Student Mentor (TSM) and a Transitional Trainer Professional (TTP) while working in the labs and at job training sites. Transitional Student Mentors (TSM's) will be models and direct support to their assigned students while working in the classroom, the lab and job sites. TSM's will apply for this scholarship option annually and meet regularly with the TTP's and Instructors to incorporate plans and strategies to support their mentee. TTP's will also work alongside teams of students in each program in the classroom, the lab, and at job sites in both a supervisory and support role. For additional information please call Jeff Palmer, 850-833-4208. File Attachments Okaloosa Technical College - Okaloosa UP - New FPCTP Application.pdf (407 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.18 Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act  Memorandum of Understanding with CareerSource Okaloosa/Walton, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,729.00 Budgeted : Yes Budget Source : School Internal Fuds Recommended Action : Motion to approve Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloosa/Walton, in the amount of $1,729.00, commencing July 1, 2020 and terminates June 30, 2021. Public Content Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloos.a/Walton in the amount of $1,729.00. This agreement commenced July 1, 2020, and terminates June 30, 2021. For additional information, please contact Jeff Palmer at 850-833-3240 File Attachments MOU CareerSource Okaloosa Walton and Okaloosa Technical College.pdf (994 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.19 Course Adoptions for the 2020- 2021 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached course adoption for the Okaloosa STEMM Academy for the 2020-2021 School Year. Public Content Request to adopt the attached courses. Document is attached. For additional information, please contact Denise Berry, 833-3193. File Attachments STEMM Speech and Debate Course Request.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 24, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121738 For more information, contact Lee Hale at 850-833-5801. 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 24, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Temple, Maria 110418 Secretary Lewis School 10/1/2020 Pinkerton, Penny 108369 Teacher Crestview HS 9/1/2020 Varnum, Mickie 112762 Lunchroom Worker Laurel Hill 10/1/2020 Williams, Leray 102824 Teacher ESE Department 1/1/2021 Paraprofessional-Title Rowell, Keena 106098 Walker Elementary 9/1/2020 I McGuire, Glenda 107727 Custodian 12mo, Day Elliott Point MS 9/1/2020 Vinson, Dean 117895 Teacher Bruner MS 9/1/2020 For more information, contact Lee Hale at 850-833-5801 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.3 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 14 , 2020 Instructional New Hire Board Report.pdf (222 KB) Sept 14, 2020 Support Personnel New Hire Board Report.pdf (73 KB) September 14, 2020 Substitute New Hire Report.pdf (9 KB) 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.4 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 14, 2020 Transfer Board Report.pdf (244 KB) 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments September 14, 2020 Separations Board Report, Public.pdf (45 KB) 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.6 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 9-14-2020 Board Mtg.pdf (22 KB) Reading Out-of Field Board Report for 9-14-2020 Board Mtg.pdf (21 KB) ESOL Out-of Field Board Report for 9-14-2020 Board Mtg.pdf (23 KB) 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.7 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve Reinstatement/Reimbursement of sick  leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Margareth Banchs, Kenwood Elem, 75 hrs Catrina Mathews, Lewis School, 13.5 hrs James Brown, Fort Walton Beach HS, 15 hrs For more information, contact Lee Hale at 850-833-5801. 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 120078 For more information, contact Lee Hale at 833-5801. 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 122041 For more information, contact Lee Hale at 833-5801. 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 120305 For more information, contact Lee Hale at 833-5801. 10. Superintendent's Human Resources Recommendations Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 10.12 Cleared certification requirements and issuance of contracts for the 2020-2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 9-14-2020 Board Mtg.pdf (58 KB) 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 24, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 102155 109076 118536 117927 122036 For more information, contact Lee Hale at 850-833-5801. 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 24, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Cramblet, Lorna 110824 Paraprofessional Walker ES 10/1/2020 Hendrix, Sylvia 108404 Cleaner Eglin ES 3/1/2021 Leighton, Sonja 106975 Teacher Plew ES 8/1/2020 Spicer, Melissa 120366 Teacher Edwins ES 9/1/2020 Mathews, Vicki 109027 Teacher Destin ES 7/1/2020 Swain, Michael 113679 Teacher Ruckel MS 7/1/2020 Rivera-Oquendo, 117551 Teacher Crestview HS 7/1/2020 Elizabeth Perez-Wolfkeil, Jennifer 116411 Teacher Choctaw HS 7/1/2020 For more information, contact Lee Hale at 850-833-5801 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.3 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 9-28-2020 Board Mtg.pdf (56 KB) 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Due to Hurricane Sally and the cancellation/rescheduling of the 9/14/2020 School Board meeting, there is some duplication of teachers being reported. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-of Field Board Report for 9-28-2020 Board Mtg.pdf (25 KB) Reading Out-of Field Board Report for 9-28-2020 Board Mtg.pdf (22 KB) ESOL Out-of Field Board Report for 9-28-2020 Board Mtg.pdf (27 KB) 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments September 28, 2020 Separations Board Report, Public.pdf (40 KB) 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 28 , 2020 Instructional New Hire Board Report.pdf (203 KB) Sept 28, 2020 Support Personnel New Hire Board Report.pdf (206 KB) September 28, 2020 Substitute New Hire Board Report.pdf (12 KB) 11. Superintendent's Human Resources Recommendations Items For Review and Consideration at Workshop September 24, 2020 Subject : 11.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 28, 2020 Absolute Date : Sep 28, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Sept 28, 2020 Transfer Board Report.pdf (76 KB) 12. Discussion Agenda Subject : 12.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 24, 2020 - Workshop Meeting Type : Action 13. Construction Program/Owner's Representative's Business Subject : 13.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 24, 2020 - Workshop Meeting Type : Action, Information 14. Information Technology Seat Management Contract Items Reviewed and Discussed at Workshop September 10, 2020 Subject : 14.1 Task Order No. 2-166 OCSD Camera Outage Repairs at Baker School, Bluewater Elementary School, Bob Sikes Elementary School, Bruner Middle School and Central Administrative Complex, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $40,793.63 Budgeted : Yes Budget Source : 3720 7400 0684 9025 3367 Recommended Action : Motion to approve Task Order No. 2- 166 OCSD Camera Outage Repairs at Baker School, Bluewater Elementary School, Bob Sikes Elementary School, Bruner Middle School and Central Administrative Complexin the amount of $40,793.63. Public Content Repair of multiple cameras at Baker School, Bluewater Elementary School, Bob Sikes Elementary School, Bruner Middle School and Central Administrative Complex For additional information contact Dustin Keith, 850-689-7151 Motion & Voting 14. Information Technology Seat Management Contract Items Reviewed and Discussed at Workshop September 10, 2020 Subject : 14.2 Change Order 17 to the IT Seat Management Outsourcing Contract Modification Agreement COTS, Presented by Eric Mitchell, Director of MIS/IT and recommended by the Superintendent for approval. Meeting : Sep 24, 2020 - Workshop Meeting Type : Action Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Public Content This agreement in an amendment to add IBoss Web filtering to the COTS (Consumer off the Shelf) software pricing set aside by the contract. IBoss provides internet filtering to the devices that the District has on loan to students who are taking MySchool Online and Okaloosa Online classes. Cost is $39,514.65 Annually and was a part of Cares Act Funding. In addition, the IBOS system has currently been in a free trial from the company through Telaforce's management. Billing for services is scheduled to begin with the September bill from CACI with an exact start point of September 15, 2020. For additional information contact Dustin Keith, 850-689-7151. File Attachments Change Order 17 iBoss Content Filtering.pdf (197 KB) 15. Attorney's Business Subject : 15.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 24, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 16. Superintendent's Business Subject : 16.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 24, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 17. Board Members' Announcements/Request for Information Subject : 17.1 Board Members' Announcements/Request for Information Meeting : Sep 24, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 18. Public Comment Subject : 18.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 24, 2020 - Workshop Meeting Type : Information 19. Adjournment Subject : 19.1 Adjournment of the meeting by the Chairman Meeting : Sep 24, 2020 - Workshop Meeting Type : 20. Public Notices Subject : 20.1 Notice of Workshop Meeting : Sep 24, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 24, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 20. Public Notices Subject : 20.2 Public Notice Meeting : Sep 24, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.