Okaloosa County BOCC — July 15, 2014 — reading text

remains. The TDC recommended approval of an amount not-to-exceed $15K for this television promotional opportunity at its meeting on June 26. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve an amount not-to-exceed $15K from Promotional Reserve for a 30-minute sport fishing television episode, online video production, and print and online editorial. RECOMMENDED BY: APPROVED BY: Packet Pg. 450 Ernie Padgett, County Administrator Packet Pg. 451 Packet Pg. 452 Packet Pg. 453  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Small Market Meetings Conference payment approval DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $5,000 to Small Market Meetings Conference for Breakfast Day 2 Sponsorship. BACKGROUND: The Emerald Coast Convention Center (ECCC) attends the annual Small Market Meetings Conference to promote the convention center as the ideal meeting destination for small to medium sized groups. Breakfast sponsorship entitles the ECCC to a 15-minute presentation and inclusion in all of the print and web materials for the conference. Marketing and advertising exposure occurs well in advance of the breakfast itself. The brochure goes out to thousands of meeting planners the organization invites to the conference and includes the ECCC logo next to the breakfast being sponsored. The ECCC is also prominently listed on the conference sponsor webpage. A purchase requisition was entered for this. However, the invoice was dated and received prior to issuance of the purchase order so there is no method to pay the vendor in accordance with County purchasing policy. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $5,000 to Small Market Meetings Conference for Breakfast Day 2 Sponsorship. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 454  EXPLORE New Meeting Markets! Your Growth and Future! Small Market Meetings Conference is a member of the Group Travel Family... Your 1st Choice in Group Travel Solutions! www.grouptravelfamily.com facebook.com/smallmarketmeetingsconference | twitter.com/smallmarketmtgs EXPLORE New Meeting Markets! Discover NEW MEETING PLANNERS, growth, and your future... Supported By: September . 28 thru 30 . 2014 Mesa, Arizona Supported By: DISCOVER New Meeting Planners! BOX 129 • SALEM, OHIO 44460 Packet Pg. TRAVEL 455(REVISED: 5/06/14) INDUSTRY Conference Outline : September . 28 thru 30 . 2014 Unless stated otherwise... all events to be held at Mesa Convention Center, 263 N Center S, Mesa, AZ 85201, PH: (480) 644-2178 SMMC MEMBERSRSHIP 2014 SMMC Conference Details SUNDAY . SEPTEMBER . 28th . 2014 SCHEDULE IS SUBJECT TO CHANGE GET LISTED * See mailing details and additonal ways to register for SMMC Conference 2014 below. Small Market Meetings magazine REGISTRATION Please fill out the attached registration 12 Noon : Conference Registration : Welcome to Small Market Meetings Official Publication of Small Market Meeting form in its entirety. Make a copy of the registration for Conference, meet the staff that will take care of you for the next three days. Groups Read by over 3,000 meeting planners your records and return the ORIGINAL form to SMMC, Travel bible to the group travel market P.O. Box 129, Salem, OH 44460, or fax to 330-337-1118. 5:00 PM : Keynote Address : A motivational kickoff that will give you great ideas for setting up your meeting. ONLINE LISTING & LINK INCLUSIONS Your SMMC registration fee includes all Marketplace functions, network opportunities, meals and social functions as smallmarketmeetingsconference.com outlined in the schedule of events. You will also be provided with a 7:00 PM : Opening Reception & Entertainment : Sunday’s dinner & 24/7 visibility online with your website link complete listing of all delegates registered. Appointment scheduling entertainment, hosted by the city of Mesa, has a few surprises in store for our Driving traffic to your site or contact is done online - Please provide a current email address. guests. This event is always the top rated function with the travel industry. SAVE $200 NOW OVERNIGHT LODGING Overnight lodging will be available through the SMMC room block. All hotel charges (re: room, tax, incidentals) 2014 Small Market Meetings Conference will be the responsibility of the individual conference delegate. MONDAY . SEPTEMBER . 29th . 2014 Only the beginning of savings and MORE! CONFERENCE HOTELS: Hyatt Place - (480) 969-8200 8:00 AM : Breakfast : Start your day with colleagues in an Annual Dues ONLY $395 1422 W Bass Pro Drive, Mesa AZ 85201 Hilton Phoenix East/Mesa - (480) 833-5555 atmosphere designed to boost the thought process for a great day. Small Market 1011 W Holmes Ave, Mesa, AZ 85210 Marriott Phoenix Mesa - (480) 898-8300 9:15 AM : Seminar : This Seminar is designed to help grow your meetings using social media. Meetings 200 N Centennial Way, Mesa, AZ 85201 9:45 AM : Marketplace Kickoff I : An upbeat program designed to kick start MEMBERSHIP SUBSTITUTIONS AND CANCELLATIONS In case of unforeseen circumstances, another representative of your company may substitute for you at any time. Simply advise our office at 330-337-1027. A your Marketplace. Call 330-337-1027 or go to cancellation fee of $250 per registration will be assessed after March 1, 10:15 AM : SMMC Marketplace I : Meeting planners and industry delegates smallmarketmeetings- 2014 and a no refund policy will be enforced after June 1, 2014. meet for one-on-one discussions for potential business opportunities and conference.com for even more ATTIRE Business attire is required during all conference sessions. This computer generated appointments. Network