Okaloosa County BOCC — July 15, 2014 — reading text

functionality to the ILS shared by Cooperative members. Each library and the Cooperative office will receive a tablet and wireless scanner with which to do inventory; a wireless receipt printer will be added to the kit so the devices can also be used for mobile circulation functions. Program funds will be used to assist Cooperative member libraries in achieving individualized service goals, most of which center around technology. Items to be purchased include computers and recording equipment for a multimedia lab, laptop computers, additional tablets, multimedia projector and screen, TV monitor, and listening station. Library projects will also require chairs, juvenile nonfiction books, adult fiction books and library shelving. Funds not expended on these anticipated projects will be used for the operation and maintenance of library services, and will be accounted in the final grant report. Packet Pg. 198 PROGRAM BUDGET $85,635 DIGITAL SERVICES - $24,000 $10,000 digital content for OverDrive: e-books and e-audio books $8,000 digital magazine service $6,000 online learning system TECHNOLOGY SERVICES - $8,000 $8,000 ILS upgrades EQUIPMENT - $44,815 $16,100 Inventory/mobile circulation kits (7): Dell tablet, case, wireless scanner, wireless receipt printer $4,500 Dell tablets (3) $3,500 iPads w/case (7) $3,000 Laser printers (8) with wi-fi capability $1,600 Receipt printers (8) $1,120 Barcode scanners (8) $7,000 Desktop computers (patron 9, staff 1) $1,200 Laptop computers (2) $1,135 Multimedia projector and screen $300 Audio listening station $700 Television monitor, wall mount $1,640 Audio/video recording equipment for digital media lab $3,020 iMac workstation for digital media lab FURNITURE - $6,220 $870 Chairs for children’s dept and digital media lab $5,350 Library shelving units LIBRARY MATERIALS - $2,600 $1,800 Juvenile nonfiction books $800 Adult fiction books Packet Pg. 199  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Final Payment Request to Judge Ben Gordon, Jr. Family Visitation Center DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the final payment to the Judge Ben Gordon, Jr. Family Visitation Center in the amount of $10,097.00. BACKGROUND: On January 21, 2014, Okaloosa County Board of County Commissioners entered into Contract No. C14-2131-JUD with the Judge Ben Gordon, Jr. Family Visitation Center to perform services associated with supervised visitation and safe exchanges of children between their parents. The grant period is coming to an end, all required services have been completed, and the Judge Ben Gordon, Jr. Family Visitation Center is ready for final payment. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the final payment to the Judge Ben Gordon, Jr. Family Visitation Center. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205 Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283 Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290 Packet Pg. 291 Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306 Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding Airgas Invoice for May 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay Airgas, Inc., for the outstanding May 2014 invoice in the amount of $2,699.38. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoice to Airgas. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380 Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request to enter into contract negotiations for Dental Insurance, Life Insurance and DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Request approval to enter into contract negotiations for Dental Insurance, Life Insurance and Long Term Disability Insurance (RM RFP 44-14). BACKGROUND & ANALYSIS: On February 4, 2014 Risk Management received approval by the Board to solicit a Request for Proposals (RFP) to provide dental insurance, life insurance, and long term disability (LTD) coverage. The RFP was advertised and on May 30, 2014 fourteen (14) proposals were received. The Review Committee met to discuss and evaluate the proposals and has requested and received additional information regarding the submittals. The review committee has unanimously voted Corporate Benefits of the Emerald Coast for Met Life dental coverage as the most favorable submittal. The committee also gave high regard to Willis of Alabama for dental coverage through Lincoln. The committee requests the Board approve contract negotiations with Corporate Benefits of the Emerald Coast. If a satisfactory agreement cannot be reached they request approval of negotiation with Willis of Alabama for dental coverage. In addition, the review committee voted unanimously that Corporate Benefits of the Emerald Coast provided the most favorable proposal for life insurance and long term disability coverage. It is also requested the Board approve contract negotiations with Corporate Benefits of the Emerald Coast for life insurance and long term disability coverage. OPTIONS: Approve/Disapprove the requests to negotiate contracts for dental insurance, life insurance, and long term disability coverage. RECOMMENDATION: Staff recommends approval to negotiate contracts for dental insurance, life insurance, and long term disability coverage. RECOMMENDED BY: Packet Pg. 397 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 398  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request to Advertise RFB for Tanglewood/Overbrook MOEX Grant DEPARTMENT: Public Works BCC DISTRICT: 4 STATEMENT OF ISSUE: Request for approval to advertise the Request for Bids (RFB) and to administer the construction of Grant Agreement No. S0697 with the Florida Department of Environmental Protection (FDEP) for improvements to the Tanglewood and Overbrook Stormwater Basins. The construction of this project is being funded by an appropriation from funds received from the Deep Water Horizon Oil settlement. FDEP is contributing $414,432.00 towards the construction of this project. BACKGROUND: As a result of a settlement related to the Deep Water Horizon Oil Spill, FDEP has allocated funds to assist with stormwater improvement projects. FDEP staff has identified two projects from the Gap Creek Watershed Water Quality Study (performed in 2008) for funding with this agreement. The two projects include improvements to the Tanglewood Stormwater Basins and the Overbrook retention area. Funding provided from FDEP is required to be strictly utilized for project construction. Final plans have been completed by the Northwest Florida Water Management District (WMD) and have been submitted to Public Works. Once all permits are received, staff will advertise the RFB