Okaloosa County BOCC — July 15, 2014 — reading text

Packet Pg. 162 Packet Pg. 163  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: 2015 Defense Infrastructure Grant Application DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Apply for 2015 Defense Infrastructure Grants for Shoal River Buffer BACKGROUND: Funds have become available through the Defense Infrastructure Grant (DIG) program as provided in Section Chapter 280.980 of the Florida Statutes. The purpose of the DIG program is to provide funds to local governments for projects (e.g. construction, land purchases, easements) that have a positive impact on an installation’s military value and which also benefit the local community. It is the intention of the program to address issues such as encroachment, transportation and access, utilities, communications, housing, environment, and security. Infrastructure related projects can include studies and analyses specifically in support of infrastructure projects. It is not the intent of the Florida Legislature to fund on-base military construction projects. There is a limit of $200,000.00 per application, and communities may submit an application for two projects per base or installation. Applications must be submitted to Enterprise Florida through the Economic Development Council. The application deadline is July 25, 2014 The attached application requests $200,000 to be used by the Okaloosa County to acquire property along the Shoal River that will protect a future water supply as well as buffer Duke Field from encroachment that could negatively impact missions. In addition, it shows a $200,000 match which we anticipate receiving through the Department of Defense's Readiness and Environmental Protection Initiative program. The attached application builds on previous Shoal River DIG applications as well as the Water and Sewer Department's prior acquisition of land along the Shoal River. RECOMMENDATION: Staff recommends that the Board review and approve the proposed Defense Infrastructure Grant application, and authorize the Chairman to sign the grant application and if successful, the subsequent grant agreement and any other grant documents required during the term of the grant. RECOMMENDED BY: Packet Pg. 164 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Sean T. Lynch, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursement for the OCSO High School Crime Prevention Program in the amount of $1,725.00. Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183 Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 From: Sean T. Lynch To: Rick Owen Cc: John D. Peacock Subject: LETF July 15 Date: Wednesday, July 09, 2014 1:23:58 PM Attachments: image004.png _0709131836_001.pdf Greetings Rick! Please place the attached documents on the July 15th consent agenda. Please let me know if there are any issues. Thanks!! Inspector Sean T. Lynch Professional Development Office of Professional Standards Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, Florida 32579 Office: (850) 651-7410 Fax: (850) 609-3048 slynch@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; Doing so with professionalism and unity of purpose, while being good stewards of the public’s trust”. PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. If you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff’s Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure. Packet Pg. 187  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: 14-SP-01 State Grant to Library DEPARTMENT: Library Cooperative BCC DISTRICT: STATEMENT OF ISSUE: The 2014 Legislature approved a grant payment of $85,635 to Okaloosa County Public Library Cooperative and the funds were made available for current year execution. Grant agreement was received by OCPLC on June 16; complete execution was required by June 30, 2014. Governing Board Chair of OCPLC and County Finance Director have already signed and the grant agreement has been executed at the State; payment has been initiated. BACKGROUND: This grant represents the amount of the FY2011-2012 State Aid that the Cooperative did not receive due to a filing error. The State labels this a "program grant" because it did not come from the funds earmarked State Aid to Libraries. A program grant includes a narrative and draft budget, which have been submitted and accepted by the State Library. Unlike traditional program grants, however, this grant does not have a specified ending date and the Cooperative may elect to spend the funds differently than expressed in the grant narrative and budget. Expenditure guidelines are the same as for State Aid funds -- to be used for the operation and maintenance of the library and not for construction. RECOMMENDATIONS: Staff recommends Board ratify the execution of the grant agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 188 Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 PROGRAM GRANT NARRATIVE -- OKALOOSA COUNTY $85,635 Program funds will support library service and development in technology infrastructure, increased digital services to patrons, and custom projects in libraries. The six public libraries in Okaloosa County provide critical access to technology for a population of approximately 190,000 people. Libraries are the only source of free Internet access and computers in the community. They provide classes in computer skills and the opportunity to experience and test developing technologies. The public relies upon libraries as a testing ground to help them make informed decisions on whether individual investment in technologies will be useful, achievable or economical. The public relies upon libraries to provide access to technology that is not financially possible or technically feasible at their homes. Tablet style devices are an example of a quickly growing segment of technology that Okaloosa libraries have been unable to support. They have not provided even demonstration tablets for patrons to explore. And without tablets to train upon, there are very few library employees knowledgeable enough to assist patrons who bring their own tablets to the library. The Pew Research Center reported that as of January 2014, 42% of American adults own tablets. The Cooperative does not offer sufficient eBooks and eAudio books to meet customer demand, and it has yet to provide digital magazines. As more patrons come to the library with their own devices, the inability to print wirelessly has become a significant issue in customer service. Not all patrons are able to attend computer skills classes in libraries due to transportation or work schedule issues. Others simply prefer to work at self-paced, online instruction. Some community members also need to build basic skills in reading and math that increase their employment options, or to prepare for professional certification exams and higher education entrance exams. Helping to build a ready workforce is a priority for the Cooperative. The addition of online study tools for these purposes is needed. Patrons without home access to Internet will be able use library computers at their convenience to pursue the classes. Program funds will be used to expand the collection of digital books and audio books offered through the OCPLC OverDrive service. A digital magazine service will be added for FY2014-2015; each library will receive an iPad for customer access to digital magazines and as a teaching/demonstration tool for patrons. A wireless printer will be purchased for each library. A subscription to an online self-education program, such as Learning Express Library or Universal Class, will be purchased for FY2014-2015. In addition to the important role as technology innovator and provider, the libraries maintain their historic functions of circulating materials, resource sharing and programming through reliance on electronic systems. These systems require upgrades to most effectively provide the services needed by library clientele. The replacement of old computers and peripheral equipment will ensure efficient, accurate services to library visitors. In the past year, the libraries had to replace all Windows XP computers on both staff and public networks due to the cessation of Microsoft support. This large scale replacement of over 190 machines strapped the libraries’ budgets; there are still old computers in service and several libraries did not have sufficient funds to replace the scanners and printers. This Packet Pg. 197 situation necessitated the use of “work-arounds” for old peripherals without USB connections which limits functionality and requires repair orders from the county’s technical support department. Program funds will be used to replace barcode scanners and receipt printers at three of the six libraries. A 10-year old laser printer will be replaced. Eight out-dated patron computers will be replaced. An OPAC computer and a staff computer will be added to the network. An accurate database of holdings and a customer-friendly catalog interface are essential to help patrons find the information they seek. The Cooperative’s ILS includes an inventory module that the libraries are unable to use because old hand-held inventory devices stopped working almost two years ago and could not be replaced. The inability to perform an inventory is damages the libraries’ need for accuracy and accountability of its materials. Library users desire more interactivity with the online catalog, asking for more content and a more seamless interface with the OverDrive digital site. Patrons also wish to receive their hold and overdue notices by SMS message, which is not currently possible with the ILS. Program funds will be used to add