Okaloosa County BOCC — July 15, 2014 — reading text

Statement As a user granted with Grantee authority, I agree to abide by the following:  I will not disclose data from the GrantSolutions system to anybody except authorized system users whose roles permit access to that data.  I will not make any unencrypted electronic copies of data from the GrantSolutions system.  I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all data from the GrantSolutions system.  I will ensure the proper disposal of data (in any format) and printed reports.  I will access the GrantSolutions system only to the extent that my duties require such access.  I will report inappropriate or malicious use of the GrantSolutions system to the GrantSolutions Help Desk and the ACF CISO/ISSO.  I will immediately notify the GrantSolutions Help Desk of any account changes, including the need to close my account. Marcella B.Eubanks User Name (Printed) ___________________________________________________________ Digitally signed by Marcella B. Eubanks Marcella B. Eubanks 7-2-2014 DN: cn=Marcella B. Eubanks, o=Okaloosa County Clerk of Circuit Court, ou=BCC Finance, Contracts & Grants, email=meubanks@clerkofcourts.cc, c=US User Signature _____________________________________________ Date ______________ Date: 2014.07.02 11:06:53 -05'00' Version 6/2013 Packet Pg. 103  US Government Data Access Request/Security Compliance Statement As a user granted with Grantee authority, I agree to abide by the following:  I will not disclose data from the GrantSolutions system to anybody except authorized system users whose roles permit access to that data.  I will not make any unencrypted electronic copies of data from the GrantSolutions system.  I will take all reasonable steps to ensure I do not violate the privacy and confidentiality of all data from the GrantSolutions system.  I will ensure the proper disposal of data (in any format) and printed reports.  I will access the GrantSolutions system only to the extent that my duties require such access.  I will report inappropriate or malicious use of the GrantSolutions system to the GrantSolutions Help Desk and the ACF CISO/ISSO.  I will immediately notify the GrantSolutions Help Desk of any account changes, including the need to close my account. Rick Owen User Name (Printed) ___________________________________________________________ Digitally signed by Rick Owen Rick Owen DN: cn=Rick Owen, o=Okaloosa County, ou=Board of County Commissioners, email=rowen@co.okaloosa.fl.us, c=US User Signature _____________________________________________ Date ______________ Date: 2014.07.07 09:17:05 -05'00' Version 6/2013 Packet Pg. 104  Grantee User Account Request Form Request Type: New Account Account Change Account Closure Partner Agency: Department of Health and Human Services Department of State Department of Agriculture Social Security Department of Transportation Denali Commission Other Treasury - RESTORE Act Role Authority: Authorizing Official Financial Officer Program Director/Principal Investigator Financial Officer Support Support Staff Organization Name: Okaloosa County Address 1: 1804 Lewis Turner Blvd, Ste 206 Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Grant Number(s): This should be a grant number of any grant awarded to your organization that is or has been in GrantSolutions. This will be used to help confirm organization information. First Name: Ricky Last Name: Owen Title: RESTORE Act Coordinator Phone: (850) 651-7515 Fax: Email Address: rowen@co.okaloosa.fl.us Person Address 1: 1804 Lewis Turner Blvd, Ste 400 Person Address 2: City: Fort Walton Beach State: FL ZIP + 4: 32547-1285 Please complete the Person Address only if it is different from the Organization Address. Authorized Official Name: Charles K. Winders, Jr. Title: Chairman Authorized Official Signature: Note: Request should be signed by authorized organization business/signing official. Version 6/2013 Packet Pg. 105  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Gary Stanford, Finance Director SUBJECT: Federally Funded Public Assistance Agreement STATEMENT OF ISSUE: Request Board approval of the Federally Funded Public Assistance Agreement for the Severe Storms, Tornadoes, Straight-Line Winds, and Flooding. BACKGROUND: On May 6, 2014 President Obama declared a major disaster for the State of Florida, allocating funds as amended for Federal public assistance to help in the recovery from the severe weather and flooding that occurred April 29 - April 30, 2014. On May 22, 2014 we completed an application, Request for Public Assistance (RPA), for Okaloosa County; the application has been approved. Federal funding/cost sharing under the agreement shall generally be seventy-five (75) percent of eligible costs for the repair and restoration of public facilities, infrastructure, or services which have been damaged or destroyed; unless a higher percentage is approved. A supplemental funding agreement will be required prior to payment of any funds under the Public Assistance Alternative Procedures provisions of the Sandy Recovery Improvement Act. An election was made to participate in the alternative procedure for debris removal. OPTIONS: Approve or Disapprove RECOMMENDATION: The Board approves the RPA, the Alternative Procedure for Debris Removal, the funding subgrant agreement and authorizes the Chairman to sign the subgrant agreement and all future subgrant and supplemental subgrant documents during the term of the subgrant. The Board authorizes the use of the FloridaPa.org system to apply for and manage the Federal funds under FEMA’s Public Assistance Program and approval of electronic submission and delegation of electronic signature authority to the office of Contracts & Grants. Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Sheriff's Shalimar Building - Change Order DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Request BCC approval of a Change Order to Lord & Son's Contract to Begin the Construction of the New Building. BACKGROUND: The construction drawings for the Sheriff's new building at his administrative complex in Shalimar are nearing completion. They should be 100% complete by the end of July. However, to keep the project on schedule for completion in this calendar year, some elements of the building need to be ordered now. The complete list is included with the attached change order request, but it includes the building package, the elevator, and the site work among other elements. When the project was approved by the Board, the approved funding was limited to the design fees and the pre-construction fees for the CM. This change order will require funding in the amount of $306,730 for this first round of construction phase expenses. The $306,730 may come from General Fund Reserves or some other source that the Board may choose. RECOMMENDATIONS: (FM) Request BCC approval of a Change Order in the amount of $306,730 to Lord & Son's contract to begin the construction of the new building and to authorize the Chairman to execute the documents and to authorize the transfer of the funds from an appropriate source to the Capital Outlay account already established for this project.. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Disadvantaged Business Enterprise Objective/Policy Statement DEPARTMENT: Growth Management BCC DISTRICT: ALL STATEMENT OF ISSUE: The Department of Growth Management requests the Board to approve the revision of the Federal Transit Administration required Disadvantaged Business Enterprise Objective/Policy Statement. BACKGROUND: The proposed DBE Objective/Policy Statement revision has been requested by FTA after having previously approved the version presented to the BCC on June 17. This change is only on the one page statement and does not affect the policy document as previously approved by the Board. The original DBE Program Goals was approved by the BCC on February 7, 2012. Revision was approved by the BCC on June 17, 2014. RECOMMENDATION: The Department of Growth Management recommends that the Board approve the submission of the revised DBE Program Objective/Policy Statement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator