Okaloosa County School Board — Workshop Meeting, May 6, 2021 — reading text

May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom flooring in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Longwood Elementary School for classroom flooring in the amount of $5,000.00. The remaining cost will be paid by the school. File Attachments Longwood Elementary 2021 Jacks' Classroom Carpet Tile + Adjacent Double ....pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Authorization to appropriate Claiming Year 2020 Federal Impact Aid Funds Voucher #2 and make a payment in the amount of $11,522.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : Yes Dollar Amount : $11,522.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Claiming Year 2020 Federal Impact Aid Funds Voucher #2 and make a payment in the amount of $11,522.00 to Charter Schools. Public Content The District received its second voucher for the Impact Aid Section 7003 Payments 2020 Claiming Year (Claim Filed January 2019) dated January 27, 2021. This voucher is a payment for Section 7003(b) in the amount of $358,506.00. No payment was received for Section 7003(d). Per the second voucher: "Due to precision differences in the way the old Impact Aid Grant System and the new Impact Aid Grant System calculates payments, there is a discrepancy between the Paid to Date Amount and the Prorated Payment Amount on FY 2020 interim payments. The difference will be corrected shortly with the final payment distribution." The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2020 claiming year. The calculation for the 2020 claiming year is based on the number of eligible student cards submitted during the 2018-2019 school year. The payments to these schools are as follows: Okaloosa Academy $ 475.00 NWFSC Collegiate High School 2,626.00 Liza Jackson Preparatory School 8,421.00 Total $11,522.00 File Attachments Agenda - Fed Impact Aid 2020 Pmt 2 05102021.pdf (182 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Authorization to appropriate Claiming Year 2020 Federal Impact Aid Funds Voucher #3 and make a payment in the amount of $4,402.25 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for Approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : Yes Dollar Amount : $4,402.25 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Claiming Year 2020 Federal Impact Aid Funds Voucher #3 and make a payment in the amount of $4,402.25 to Charter Schools. Public Content The District received its third voucher for the Impact Aid Section 7003 Payments 2020 Claiming Year (Claim Filed January 2019) dated April 23, 2021. This voucher is a payment for Section 7003(b) in the amount of $126,595.00 and a payment for Section 7003(d) in the amount of $48,402.00. The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2020 claiming year. The calculation for the 2020 claiming year is based on the number of eligible student cards submitted during the 2018-2019 school year. The payments to these schools are as follows: Okaloosa Academy $ 164.00 NWFSC Collegiate High School 920.00 Liza Jackson Preparatory School 3,318.25 Total $4,402.25 File Attachments Agenda - Fed Impact Aid 2020 Pmt 3 2021-05-10.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-10-21.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-05-10.pdf (417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to Increase Purchase Order 21002637 to Bearden Electric, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount :