Okaloosa County School Board — Workshop Meeting, May 6, 2021

Thursday, May 6, 2021 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 6, 2021 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 6, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Peggy Gorday Bruner Award Finalists and Announcement of the Recipient, presented by Vince Bruner Meeting : May 6, 2021 - Workshop Meeting Type : Recognition Public Content The Peggy Gorday Bruner Award is presented to the most outstanding academic scholar among all of the county's graduating classes. Each high school has submitted their senior student nomination for this prestigious award which conveys their outstanding abilities and is a distinguished honor of which they should be proud. One senior student will be selected countywide from the school nominations. The recipient of this award has been selected by the Okaloosa County School Board. Peggy Bruner taught first grade in the Okaloosa County School System for 25 years and was married to Okaloosa County School Superintendent, Max Bruner, who held that office from 1964 until 1984. Okaloosa County and Fort Walton Beach was a much smaller community back then and Peggy Bruner actually taught many of the kids coming through school in the south end of our county. Both Peggy and Max Bruner were passionate about public education and believed that it was the key to achieving the modern American dream. She was dedicated to striving for excellence in all facets of childhood development. She would be deeply gratified to know that our County’s highest award for educational achievement and excellence is named after her. The students nominated for the 2021 School Year are: Katherine Strom - Baker School Lawrence Ashley - Choctawhatchee High School Gabriel Ayoubi - Crestview High School Kylee Bobb - Fort Walton Beach High School Haylee Steele - Laurel Hill School David Dye - Niceville High School 3. Recognitions Subject : 3.2 Recognition of Walker Robinson, Fort Walton Beach High School, 2021 Florida High School Athletic Association Division 2A Boys State Champion in the 199-lb. Weightlifting Class, presented by Superintendent Chambers Meeting : May 6, 2021 - Workshop Meeting Type : Recognition Public Content Fort Walton Beach High School Senior, Walker Robinson, competed in the 2021 FHSAA Class 2A Boys Weightlifting State Championship in the 199-pound weight class, hosted by St. Port Joe, April 24, 2021. Walker won the State Championship in his weight class lifting a total weight of 710 pounds. Congratulations to Walker, and his coach, Coach Pulliam. File Attachments Walker Robinson 2021 Class 2A Weightlifting - Boys.pdf (247 KB) 3. Recognitions Subject : 3.3 Recognition of Choctawhatchee High School Indianette Dance Team, 2021 Universal Dance Association National Dance Team Championship, First Place Gold Medalists, Small Varsity Game Day Division, presented by Superintendent Chambers Meeting : May 6, 2021 - Workshop Meeting Type : Recognition Public Content Recognizing Choctawhatchee High School Indianette Dance Team for First Place, Gold Medalists, at the UDA National Dance Team Championship, Small Varsity Game Day Division. Coach: Dee Dee Shank Assistant: Gabriella Layco-Mitchell Choreographer: Julie Henderson Music Designers: Sully & Kasie Gondron (Chemixtry) Dancers: Tatiana Birr Jordyn Brake Carlton Carter - Senior Jaiden Davis Kamariana Jones Abigail Kincaid - Senior Valerie Nusimow - Senior Jordyn Royce File Attachments Dance National Res 5-10-2021.pdf (267 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I (12 Month), Crestview High School, recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I (12 Month), Crestview High School, effective July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II (12 Month), Davidson Middle School, recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (12 Month), Davidson Middle School, effective July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Director, ESE and Student Services, recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director, ESE and Student Services, effective July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Director I, Curriculum, recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director I, Curriculum, effective July 1, 2021. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS  5241 Public Input and/or Discussion of Agenda Items Meeting : May 6, 2021 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 8 - 21, 2021 presented by Rita R. Scallan, Chief Financial Officer Meeting : May 6, 2021 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 8 – 21, 2021 presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 8 - 21.pdf (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of April 26, 2021; Minutes of Regular Meeting of April 26, 2021, recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve the Minutes of the Special Meeting of April 26, 2021; Minutes of the Regular Meeting of April 26, 2021. File Attachments 4-26-2021 Special Meeting - Attorney-Client Session -DRAFT.pdf (201 KB) 4-26-2021 Meeting - DRAFT.pdf (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom flooring in the amount of $5,000.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Longwood Elementary School for classroom flooring in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Longwood Elementary School for classroom flooring in the amount of $5,000.00. The remaining cost will be paid by the school. File Attachments Longwood Elementary 2021 Jacks' Classroom Carpet Tile + Adjacent Double ....pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Authorization to appropriate Claiming Year 2020 Federal Impact Aid Funds Voucher #2 and make a payment in the amount of $11,522.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : Yes Dollar Amount : $11,522.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Claiming Year 2020 Federal Impact Aid Funds Voucher #2 and make a payment in the amount of $11,522.00 to Charter Schools. Public Content The District received its second voucher for the Impact Aid Section 7003 Payments 2020 Claiming Year (Claim Filed January 2019) dated January 27, 2021. This voucher is a payment for Section 7003(b) in the amount of $358,506.00. No payment was received for Section 7003(d). Per the second voucher: "Due to precision differences in the way the old Impact Aid Grant System and the new Impact Aid Grant System calculates payments, there is a discrepancy between the Paid to Date Amount and the Prorated Payment Amount on FY 2020 interim payments. The difference will be corrected shortly with the final payment distribution." The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2020 claiming year. The calculation for the 2020 claiming year is based on the number of eligible student cards submitted during the 2018-2019 school year. The payments to these schools are as follows: Okaloosa Academy $ 475.00 NWFSC Collegiate High School 2,626.00 Liza Jackson Preparatory School 8,421.00 Total $11,522.00 File Attachments Agenda - Fed Impact Aid 2020 Pmt 2 05102021.pdf (182 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Authorization to appropriate Claiming Year 2020 Federal Impact Aid Funds Voucher #3 and make a payment in the amount of $4,402.25 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for Approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : Yes Dollar Amount : $4,402.25 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Claiming Year 2020 Federal Impact Aid Funds Voucher #3 and make a payment in the amount of $4,402.25 to Charter Schools. Public Content The District received its third voucher for the Impact Aid Section 7003 Payments 2020 Claiming Year (Claim Filed January 2019) dated April 23, 2021. This voucher is a payment for Section 7003(b) in the amount of $126,595.00 and a payment for Section 7003(d) in the amount of $48,402.00. The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2020 claiming year. The calculation for the 2020 claiming year is based on the number of eligible student cards submitted during the 2018-2019 school year. The payments to these schools are as follows: Okaloosa Academy $ 164.00 NWFSC Collegiate High School 920.00 Liza Jackson Preparatory School 3,318.25 Total $4,402.25 File Attachments Agenda - Fed Impact Aid 2020 Pmt 3 2021-05-10.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-10-21.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-05-10.pdf (417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to Increase Purchase Order 21002637 to Bearden Electric, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,571.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve an increase of $12,571.00 to purchase order 21002637 for additional repairs needed for stadium lighting at Choctawhatchee High School. The purchase order was issued to Bearden Electric, Inc. Public Content Request approval to increase purchase order 21002637 an additional $12,571.00 for additional repairs needed for stadium lighting at Choctawhatchee High School. The purchase order was issued to Bearden Electric, Inc. in the amount of $12,080.00. An initial Request to Change Purchase Order was issued in the amount of $2,300.00 revising the purchase order total to $14,380.00. A second Request To Change Purchase Order form was issued in the amount of $12,571.00 revising the total of the purchase order to $26,951.00, which is over the $25,000.00 threshold requiring School Board approval. Copies of the Letter of Justification, Request to Change Order Purchase Order, Quote, Original Quote Award Tabulation, Purchase Order and initial Request to Change Purchase Order are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHANGE ORDER FOR PO 21002637.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of Tag-On Bid: ITB 18- B-071-NC Bus Cameras, Accessories and Installation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of Tag- On Bid ITB 18-B-071-NC Bus Cameras, Accessories and Installation through School Board of Brevard County, FL, effective June 13, 2021 through June 12, 2023. Public Content Request renewal of Tag-On Bid ITB 18-B-071-NC Bus Cameras, Accessories and Installation through School Board of Brevard County, FL, based on fixed pricing. The bid will be used on an as needed basis and the vendor is Seon Systems Sales, Inc. Funds will be paid from General Fund and the bid will be effective June 13, 2021 through June 12, 2023. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 833-7303. File Attachments RENEWAL OF ITB 18-B-071 BUS CAMERAS, ACCESSORIES & INSTALLATION.pdf (723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,015.00 Budgeted : Yes Budget Source : Federal Funds, Project 1476 IDEA - Part B - Pre-K Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $25,015.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $25,015.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 1476 IDEA - Part B - Pre-K. A copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments APPLE QUOTE.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $80,875.00 Budgeted : Yes Budget Source : Federal Funds, Project 1419 Title III - IC & Y, and Project 1418 Title III - Part A - ELL Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $80,875.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $80,875.00. The purchase is made through State of Florida Participating Addendum 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 1419 Title III - IC & Y, and Project 1418 Title III - Part A - ELL. A copy of the quote is attached. For additional information, please contact Lisa Tucker, ESOL/Student Intervention Services, at (850) 833-3107. File Attachments APPLE QUOTE-ESOL.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,565.80 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of computer hardware and software from Dell in the amount of $56,565.80. Public Content Request approval for Bruner Middle School to purchase computer hardware and software from Dell in the amount of $56,565.80. The purchase is made through State of Florida Participating Addendum 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Gary Massey, Principal, Bruner Middle School, at (850) 833-3266. File Attachments DELL QUOTE-BRUNER MS.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Amendment to Service Agreement #21-64 Connect ASL, Inc., presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,737.50 Budgeted : Yes Budget Source : Special Revenue, Project 1475 IDEA - Part B Recommended Action : Motion to approve the Amendment to Service Agreement #21-64 Connect ASL, Inc., effective through June 9, 2021. Public Content Request approval to amend Service Agreement #21-64 Connect ASL, Inc., between Connect ASL, Inc. and The School Board of Okaloosa County, FL, on behalf of the ESE Department. The amendment adds one (1) additional DHH Interpreter to provide hearing impaired services at schools designated by the ESE Department. The Provider will work up to 127.5 hours and be paid $45.00 per hour, for a total contract amount not to exceed $5,737.50. The contract is effective May 19, 2021 through June 9, 2021. The revised total contract amount of the Service Agreement shall not exceed $25,537.50. Funds will be paid from Special Revenue, Project 1475 IDEA - Part B. All other terms and conditions of the original Service Agreement shall remain in full force and effect. For additional information, please contact Judy Peacock, Specialist, ESE Department, at (850) 833-3164. File Attachments AMENDMENT TO SA# 21-64.pdf (479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 10, 2021. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 10, 2021. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for May 10, 2021 Board Meeting.pdf (414 KB) Surplus Property Food Services list for May 10, 2021 Board Meeting.pdf (398 KB) Addendum to Surplus Board Report for May 10, 2021.pdf (214 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties, submitted by Heather Willis-Doxsee, Director, Exceptional Student Education and Student Services, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2021 Absolute Date : May 11, 2021 Fiscal Impact : Yes Budgeted : Yes  Budget Source : FDOE Discretionary Project (Escambia County is the fiscal agent) Recommended Action : Motion to approve the Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties. Public Content FDLRS Emerald Coast Associate Center is a state-funded project which provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students and their families. These funds benefit Escambia, Santa Rosa Okaloosa Counties. The four functions of FDLRS are: Child Find, Human Resource Development, Parent Services and Assistive Technology. The total dollar amount reflects services provided across all three districts. For additional information, please contact Heather Willis-Doxsee, 850-833-3164. File Attachments Cooperative Agreement between FDLRS and Escambia, Santa Rosa, and Okaloosa Counties.pdf (1,275 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Community Education Summer Driver Education Program, presented by Brian Humphrey, Specialist, Student Intervention Services, Athletics & Discipline, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Community Education Summer Driver Education Program Public Content Community Education proposes to offer a summer driver education program at participating high schools. Community Education is a fee based program. The $150 fee will pay for the class instruction including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total fee paid by student $150 Other compensation & benefits- $120 Administrative costs- $30 The other compensation and benefits amount is the total cost of the other compensation paid to the instructor plus the district's portion of FICA and retirement. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Course Adoptions for the 2020- 2021 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached Crestview High School and Niceville High School Course Adoptions for the 2020-2021 School Year. Public Content 2020-2021 Request for Course Adoptions. Document is attached. For additional information, please contact Denise Berry, 833-3193. File Attachments Course Request- Branscome April 2021.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 6, 2021 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 117190 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 6, 2021 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Branson, James 110133 Transportation Assistant Transp. Central 4/1/2021 Martin, Ernest 104820 Custodian Baker School 5/1/2021 Reinlie, Mary 102803 Program Analyst MIS 7/1/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Reading Out-of Field Board Report for 05-10-2021 Board Mtg.pdf (781 KB) Subject Out-of Field Board Report for 05-10-2021 Board Mtg.pdf (741 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 10, 2021 Separations Board Report, Public.pdf (39 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 10, 2021 Instructional New Hire Board Report.pdf (203 KB) May 10, 2021 Support Personnel New Hire Board Report.pdf (205 KB) May 10, 2021 Substitute New Hire Board Report.pdf (94 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 10, 2021 Transfer Board Report.pdf (221 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #118399 be terminated. For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 120906 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Bradley Sanko, Florosa Elementary, 6hrs Daniel Hillard, Northwood Elementary, 7.5hrs Dorinda Stewart, Silver Sands, 7.5hrs Gregory Johnson, Choctawhatchee High, 3.5hrs Kelley Whisenhunt, Lewis School, 44.75hrs Kim Hillard, Northwood Elementary, 7.5hrs Natasha Hemenway, Food Services, 8.5hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Proposed District Department Reorganization Plan, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Proposed District Department Reorganization Plan. Public Content The Superintendent's proposed District department reorganization plan is not projected to incur any additional cost to the fiscal year 2021-2022 budget. This plan would become effective July 1, 2021. File Attachments !District Org Chart - Reorganization 2021-04-29.pdf (98 KB) !Proposed Reorganization - Departments 2021-04-29.pdf (100 KB) 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 6, 2021 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 6, 2021 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 6, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 6, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 School Board Member Travel Request: Tim Bryant's travel request to attend the 2021 FSBA/FADSS Annual Summer Conference, June 9-11, 2021. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve funding for travel request from School Board Member, Tim Bryant, to attend the 2021 FSBA/FADSS Annual Summer Conference, June 9-11, 2021, and is confirmed as official School Board business and complies with the rules of the State Board of Education. Public Content Florida Statute §1001.39 (2020) requires that School Board members who travel outside of the District, and are requesting reimbursement of travel expense in excess of $500, obtain approval from The School Board that the travel is for official School Board business and that it complies with the rules of the State Board of Education. Mr. Bryant plans to attend the FSBA/FADSS Annual Summer Conference, June 9-11, 2021. 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : May 6, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS  5241 Public Input and/or Discussion of Agenda Items Meeting : May 6, 2021 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for Textbook Adoption for Elementary English Language Arts, presented by Ann Flanagan, Reading Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 6, 2021 - Workshop Meeting Type : Action Preferred Date : May 10, 2021 Absolute Date : May 10, 2021 Recommended Action : Motion to approve the textbook adoption of Elementary English Language Arts: Benchmark Advance 2020. Public Content A Public Hearing will be held to receive public input and consider adoption of the Elementary English Language Arts textbook: Benchmark Advance 2020. Okaloosa County School District is participating in the state textbook adoption process in English Language Arts. This public hearing is for the adoption of Benchmark Advance for K-5 ELA classes. Materials on the state short list were reviewed by two sub-committees K-2 and 3-5. Two publishers were selected to move forward to be voted upon at the school level. Although there was no requirement that the same program be chosen for both groups, Benchmark was selected for both K-2 and 3-5; thus, making it a K-5 adoption. The textbook adoption information with the public review link below was placed on the Okaloosa School District Website on February 23. https://nsdba.benchmarkuniverse.com Username Florida_Publicstu1 Password: password To view printed materials or for additional information, please contact Ann Flanagan, Reading Specialist, at 850-833-6312. 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : May 6, 2021 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : May 6, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 6, 2021, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : May 6, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 6, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : May 6, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 10, 2021, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the Textbook Adoption for Elementary English Language Art. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : May 6, 2021 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.