Okaloosa County School Board — Workshop Meeting, June 20, 2019 — reading text

Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures. Public Content A public hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 02-17 Purchasing Procedures. Revisions would update the current policy and procedures to be consistent with the provisions of Florida law, Florida Administrative Code, and Federal regulations. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-5846. File Attachments 02-17 Purchasing Procedures - REDLINED 6-11-19.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 19-08 Canopy Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-08 Canopy Bid - District Wide to Harold Gaines, LLC in the amount of $213.78 per linear foot. Public Content Request to approve the committee's recommendation to award ITB 19-08 Canopy Bid - District Wide to Harold Gaines, LLC in the amount of $213.78 per linear foot. The contract will be used on an as needed basis as funding is available. Funds will be paid from Capital Funds as available. Copies of the Award Tabulation, Bid Document and Amendment #1 are attached. For additional information, please contact Steve Bolton, Director, Facilities & Maintenance Support Services at (850) 689-7159. File Attachments ITB_19-08 AWARD TABULTION.pdf (99 KB) ITB 19-08.pdf (2,324 KB) ITB 19-08A.PDF (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of ITB 17-07 New and Recapped Tire Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the renewal of ITB 17-07 New and Recapped Tire Services, effective July 1, 2019 through June 30, 2020. Public Content Request approval to renew ITB 17-07 New and Recapped Tire Services for an additional term effective July 1, 2019 through June 30, 2020. Funds will be paid from General Funds. Copies of the vendor renewal confirmation letter and original tabulation are attached. File Attachments RENEWAL OF ITB 17-07.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid: ITB 19000-DST-VT Commodity Food Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to ITB 19000-DST-VT Commodity Food  Processing through Hillsborough County Public Schools, effective July 1, 2019 through June 30, 2020. Public Content Request approval to tag on to ITB 19000-DST-VT Commodity Food Processing through Hillsborough County Public Schools. The bid will be used to process food items into ready to use products on an as needed basis from multiple vendors. Funds will be paid from Federal Funds. The contract is effective July 1, 2019 through June 30, 2020. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments TAG-ON BID- ITB 19000-DST-VT.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 191502 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to RFP 191502 Food Processing: USDA Commodities through The School Board of Escambia County, effective July 1, 2019 through June 30, 2020. Public Content Request approval to tag on to RFP 191502 Food Processing: USDA Commodities through The School Board of Escambia County. This bid will be used to process USDA food items into ready to use products on an as needed basis from multiple vendors. Funds will be paid from Federal Funds. The contract is effective July 1, 2019 through June 30, 2020. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service a (850) 301-3020. File Attachments RFP 191502 AWARD TABULATION.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: AdvancED, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,200.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the payment to AdvancED in the amount of $49,200 for accreditation fees, effective July 1, 2019 through June 30, 2020. Public Content Request approval of payment to AdvancED for accreditation fees in the amount of $49,200. This purchase is exempt through 6A- 1.012(11)(a). The contract is effective July 1, 2019, through June 30, 2020. Funds will be paid from FY20 funds, General Funds, Project 7008 Curriculum Development. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum at (850) 833-3124. File Attachments AdvancED.pdf (609 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation