Okaloosa County School Board — Workshop Meeting, June 20, 2019

Thursday, June 20, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 20, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Director, Exceptional Student Education and Student Services, recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Director, Exceptional Student Education and Student Services. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal I, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Choctawhatchee High School. 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Assistant Principal I, Niceville High School, recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Niceville High School. 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Assistant Principal II, Destin Middle School, recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Destin Middle School. 5. Administrative Personnel Appointments Subject : 5.5 Appointment of Assistant Principal II, Riverside Elementary School, recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve appointment of Assistant Principal II, Riverside Elementary School 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jun 20, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of May 23 - June 5, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 20, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 23 - June 5, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 23 - June 5.pdf (19 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of May 23 - June 5, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 20, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 23 - June 5, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 23 - June 5.pdf (17 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearing of June 6, 2019; Minutes of Workshop Meeting of June 6, 2019; Minutes of Regular Meeting of June 10, 2019, recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearing of June 6, 2019; Minutes of Workshop Meeting of June 6, 2019; Minutes of Regular Meeting of June 10, 2019. File Attachments 6-6-2019 Workshop - DRAFT.pdf (233 KB) 6-10-2019 Meeting - DRAFT.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for flooring in the amount of $8,074.64, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $8,074.64 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for flooring in the amount of $8,074.64. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for flooring in the front entrance, hallway, and office, in the amount of $8,074.64. File Attachments Shalimar ES - Quote for flooring replacement.pdf (289 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom flooring in the amount of $10,626.25, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $10,626.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom flooring in the amount of $10,626.25. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for classroom flooring in the amount of $10,626.25. File Attachments Elliott Point Elementary 2019 Rooms 22, 26, and 28.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Budget Amendment #9 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. New Revenue Appropriated/(Adjusted) During the Month of May 2019: General Fund $103,522.03 Debt Service Funds 0.00 Capital Projects Funds 46,178.96 Other Special Revenue Funds - Federal 131,663.63 Other Special Revenue Funds - Food Service 10,948.35 Total - All Funds $292,312.97 File Attachments !BA 09 - May 2019.pdf (1,570 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Monthly Financial Statement for May 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2019 Public Content The financial statement for the month ending May 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-05.pdf (696 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-24-19.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,148.50 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-06-24.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for May 2019, totaling $26,367,645.13; and Bank Transfers for May 2019, totaling $6,265,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,367,645.13 and Bank Transfers in the amount of $6,265,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2019, totaling $26,367,645.13; and Bank Transfers for May 2019, totaling $6,265,000.00. File Attachments 11 - MIS 3478 - Warrant Register - May 2019.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Fiscal Year 2018 - 2019 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Fiscal Year 2018 - 2019 Inventories from all schools and departments. Public Content The District currently owns 9,876 assets with an original value of $364.9 million and a current book value of $182.6 million as of June 6, 2019. The District is requesting Board Approval to remove 53 assets with a current book value of $15,060.82, reflecting an approximate .008% reduction in District assets. The assets will be removed effective June 30, 2019. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2018-2019 Inventory Other Inventory Items List.pdf (26 KB) Fiscal Year 2018-2019 Inventory Missing Items List.pdf (53 KB) Fiscal Year 2018-2019 Inventory Combined Items List.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Request to advertise a Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy 02-17 Purchasing Procedures. Public Content A public hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 02-17 Purchasing Procedures. Revisions would update the current policy and procedures to be consistent with the provisions of Florida law, Florida Administrative Code, and Federal regulations. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-5846. File Attachments 02-17 Purchasing Procedures - REDLINED 6-11-19.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 ITB 19-08 Canopy Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-08 Canopy Bid - District Wide to Harold Gaines, LLC in the amount of $213.78 per linear foot. Public Content Request to approve the committee's recommendation to award ITB 19-08 Canopy Bid - District Wide to Harold Gaines, LLC in the amount of $213.78 per linear foot. The contract will be used on an as needed basis as funding is available. Funds will be paid from Capital Funds as available. Copies of the Award Tabulation, Bid Document and Amendment #1 are attached. For additional information, please contact Steve Bolton, Director, Facilities & Maintenance Support Services at (850) 689-7159. File Attachments ITB_19-08 AWARD TABULTION.pdf (99 KB) ITB 19-08.pdf (2,324 KB) ITB 19-08A.PDF (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of ITB 17-07 New and Recapped Tire Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funding Recommended Action : Motion to approve the renewal of ITB 17-07 New and Recapped Tire Services, effective July 1, 2019 through June 30, 2020. Public Content Request approval to renew ITB 17-07 New and Recapped Tire Services for an additional term effective July 1, 2019 through June 30, 2020. Funds will be paid from General Funds. Copies of the vendor renewal confirmation letter and original tabulation are attached. File Attachments RENEWAL OF ITB 17-07.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid: ITB 19000-DST-VT Commodity Food Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to ITB 19000-DST-VT Commodity Food  Processing through Hillsborough County Public Schools, effective July 1, 2019 through June 30, 2020. Public Content Request approval to tag on to ITB 19000-DST-VT Commodity Food Processing through Hillsborough County Public Schools. The bid will be used to process food items into ready to use products on an as needed basis from multiple vendors. Funds will be paid from Federal Funds. The contract is effective July 1, 2019 through June 30, 2020. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments TAG-ON BID- ITB 19000-DST-VT.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 191502 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to RFP 191502 Food Processing: USDA Commodities through The School Board of Escambia County, effective July 1, 2019 through June 30, 2020. Public Content Request approval to tag on to RFP 191502 Food Processing: USDA Commodities through The School Board of Escambia County. This bid will be used to process USDA food items into ready to use products on an as needed basis from multiple vendors. Funds will be paid from Federal Funds. The contract is effective July 1, 2019 through June 30, 2020. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service a (850) 301-3020. File Attachments RFP 191502 AWARD TABULATION.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: AdvancED, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,200.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the payment to AdvancED in the amount of $49,200 for accreditation fees, effective July 1, 2019 through June 30, 2020. Public Content Request approval of payment to AdvancED for accreditation fees in the amount of $49,200. This purchase is exempt through 6A- 1.012(11)(a). The contract is effective July 1, 2019, through June 30, 2020. Funds will be paid from FY20 funds, General Funds, Project 7008 Curriculum Development. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum at (850) 833-3124. File Attachments AdvancED.pdf (609 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Exempted Purchase Over $25,000: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,500.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Inst & District-Wide Software Recommended Action : Motion to approve the purchase of streaming licenses from Discovery Education in the amount of $60,500.00. The contract is effective July 1, 2019 through June 30, 2020. Public Content Request approval to purchase streaming licenses from Discovery Education in the amount of $60,500.00. The purchase is exempt under 6A-1.012(11)(b) and funding will be paid from FY20 General Funds, Project 3009 Inst & District-Wide Software. The contract is effective July 1, 2019 through June 30, 2020. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments DISCOVERY EDUC QUOTE.pdf (708 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Achieve3000, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $194,310.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approved the purchase of software from Achieve3000 in the amount of $194,310.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval to purchase software from Achieve3000 in the amount of $194,310.00. The purchase is exempt under 6A-1.012(11) (b). Funds will be paid from FY20 General Funds, Project 6123 Reading Instruction. The contract is effective July 1, 2019 through June 30, 2020. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum at (850) 833-3124. File Attachments ACHIEVE3000 QUOTE.pdf (228 KB) Achieve3000 DSA for 2018-19 Impact Study - Okaloosa CSD FL.PDF (328 KB) DSA_FSA Goal Tracker_2019-20_Okaloosa_A3KSigned.pdf (321 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #20-05 David Bricker, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,200.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-05 David Bricker in the amount of $17,200.00, effective July 15, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-05 between David Bricker and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $17,200.00 to provide specialized course instruction to students in Cyber Security related courses. The Provider will be paid $40.00 per work hour for a maximum of 430 hours, for a total contract amount not to exceed $17,200.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective July 15, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 20-05.PDF (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Service Agreement #20-11 Marlayna Goosby, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Internal Funds, Band-Band Staff- Clinicians Recommended Action : Motion to approve Service Agreement #20-11 Marlayna Goosby in the amount of $6,000.00. The contract is  effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-11 between Marylayna Goosby and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, as an Instructor for woodwind instruments. The Provider will be paid $500.00 per month for up to twelve (12) months, for a total contract amount not to exceed $6,000.00. All funds will be paid from Internal Funds, Band-Band Staff-Clinicians. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments SA# 20-11.PDF (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Service Agreement #20-13 Brandi Tucker, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds, Stars Dance Team Recommended Action : Motion to approve Service Agreement #20-13 between Brandi Tucker and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the amount of $5,500.00, effective July 10, 2019 through July 16, 2019. Public Content Request approval of Service Agreement #20-13 between Brandi Tucker and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the amount of $5,500.00 to provide choreography and music editing services for Stars Dance Team. The Provider will be paid $5,500.00 for completion of services. The contract is effective July 10, 2019 through July 16, 2019. The funds will be paid from Internal Funds, Stars Dance Team. A copy of the agreement is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach High School at (850) 833-3300. File Attachments SA# 20-13.PDF (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Service Agreement #20-14 Roy D. Wingo, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,200.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-14 with Roy D. Wingo, Jr. in the amount of $17,200.00, effective August 5, 2019 through April 29, 2020. Public Content Request approval of Service Agreement #20-14 between Roy D. Wingo, Jr. and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $17,200.00. The Provider will provide instruction in computer technology related courses to students in the technology career cluster. The Provider will be paid $40.00 per hour not to exceed 430 hours, for a total contract amount not to exceed $17,200.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 5, 2019 through April 29, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 20-14.PDF (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Service Agreement #20-15 Erin Hackl, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,760.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-15 with Erin Hackl in the amount of $38,760.00, effective August 5, 2019 through June 4, 2020. Public Content Request approval of Service Agreement #20-15 between Erin Hackl and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $38,760.00. The Provider will provide instruction in nursing related courses to students in the nursing medical career cluster. The Provider will be paid $38.00 per work hour not to exceed 1020 hours, for a total contract amount not to exceed $38,760.00. All funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 5, 2019 through June 4, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 20-15.PDF (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Service Agreement #20-16 Brice Milton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,100.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-16 Brice Milton in the amount of $10,100.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-16 between Brice Milton and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $10,100.00 to provide Band/Percussion Clinician Services. The Provider will be paid $800.00 per month for Clinician Services for up to 12 months for a total of $9,600.00. Any additional Choreography/Music arranging will be based on an hourly rate of $25.00 per hour, not to exceed $500.00 for a total contract amount not to exceed $10,100.00. Funds will be paid from Internal Funds, Style Marchers. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-16.PDF (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Service Agreement #20-17 Conner Adams, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-17 Conner Adams in the amount of $6,000.00, effective August 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-17 between Conner Adams and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $6,000.00 to provide monthly Clinician Services for the Color Guard and Winter Guard. The Provider will be paid $500.00 per month for Clinician Services for up to 11 months for a total of $5,500.00. Any additional choreography/routines/tryouts services will be based on $25.00.00 per hour, for a total not to exceed $500.00, for a total contract amount not to exceed $6,000.00. The contract is effective August 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact the Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-17.PDF (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Service Agreement #20-18 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-18 Jamie Fields in the amount of $7,700.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-18 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $7,700.00 to provide Monthly Clinician and Coordinator Services for Color Guard and Winter Guard. The Provider will be paid $400.00 per month for 4 months (July-October 2019) for a total of $1600.00; and $700.00 per month for 8 months (November & December 2019 and January-June 2020) for a total of $5,600.00. Any additional choreography/routines/tryout services will be paid based on $25.00.00 per hour, for a total not to exceed $500.00, for a total contract amount not to exceed $7,700.00. Funds will be paid from Internal Funds, Style Marchers. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact the Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-18.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Service Agreement #20-19 Johari Harris, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-19 Johari Harris in the amount of $7,700.00. The contract is effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-19 between Johari Harris and The School Board of Okaloosa County, FL, in the amount of $7,700.00 to provide Band/Percussion Clinician Services. The Provider will be paid $600.00 per month for up to 12 months for a total of $7,200.00 for Clinician Services. Any additional choreography/music arranging services will be based on $25.00 per hour for a total of $500.00, for a total contract amount not to exceed $7,700.00. Funds will be paid from Internal Funds, Style Marchers. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact the Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-19.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Service Agreement #20-20 Joshua Wendt, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-20 Joshua Wendt in the amount of $5,500.00, effective July 1, 2019 through April 30, 2020. Public Content Request approval of Service Agreement #20-20 between Joshua Wendt and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $5,500.00 to conceptualize, design and coordinate for the Marching Band and Winter Percussion. The Provider will be paid $1,500.00 of the Marching Band project and $3,500.00 for the Winter Percussion project. Payments will be made in 3 installments for completed projects: $1,500.00 no later than August 31, 2019; $1,750.00 on February 1, 2020; and $1,750.00 on March 1, 2020. Additional consulting services will be paid based on $25.00 per hour for a total not to exceed $500.00, for a total contract amount not to exceed $5,500.00. Funds will be paid from Internal Funds, Style Marchers. The contract is effective July 1, 2019 through April 30, 2020. A copy of the agreement is attached. For additional information, please contact the Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-20.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Service Agreement #20-21 Kenneth Rhodes, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,300.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-21 Kenneth Rhodes in the amount of $5,300.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-21 between Kenneth Rhodes and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $5,300.00 to provide Band/Percussion Clinician Services. The Provider will be paid $25.00 per hour, for up to $400.00 per month, (up to 12 months) for a total of $4,800.00. Additional choreography/music arranging services will be paid based on $25.00 per hour for a total not to exceed $500.00, for a total contract amount not to exceed $5,300.00. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact the Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-21.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Service Agreement #20-22 Sasha Hooper, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,700.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve Service Agreement #20-22 Sasha Hooper in the amount of $7,700.00. The contract is effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-22 between Sasha Hooper and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, in the amount of $7,700.00 to provide Monthly Clinician Services. The Provider will be paid $600.00 per month for up to 12 months for a total of $7,200.00 for Clinician Services. Additional choreography/routine/tryout services will be based on $25.00 per hour. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact the Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 20-22.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Vehicle Maintenance, Inspection and Repair Agreement between the  School Board of Okaloosa County and Northwest Florida State College, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the annual Vehicle Maintenance, Inspection and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, effective July 1, 2019. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide regular maintenance, inspection and repair of Northwest Florida State College's buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. For additional information, please contact Jay McInnis at 833-4161 or 833-4162. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.32 School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for 2018-2019 to be submitted to the State Fire Marshal, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve the School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for 2018-2019 to be submitted to the State Fire Marshal. Public Content Florida Statute requires that each school district submit inspection reports each year to the State Fire Marshal. Please contact Steve Bolton for additional information, 689-7159. File Attachments Schools (Antioch-Kenwood) 2018-2019 Fire and Life Safety Insp Checklist.pdf (4,039 KB) Schools (Laurel Hill-Wright ES) 2018-2019 Fire and Life Safety Insp Checklist.pdf (4,032 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.33 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated June 24, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated June 24, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for June 24, 2019 Board Meeting.pdf (467 KB) Surplus Property Food Services list for June 24, 2019 Board Meeting.pdf (397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.34 Renewal of the Lease Extension Agreement between The School Board of Okaloosa County, Florida and Northwest Florida Visionnaires, Inc., presented by Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve the renewal of the Lease Extension Agreement between the School Board of Okaloosa County and the Northwest Florida Visionnaires, Inc., effective July 1, 2019 through June 30, 2020. Public Content Approval is requested for the renewal of the Lease Extension Agreement with the Northwest Florida Visionnaires for the property located at 538 Bob Sikes Blvd. in Fort Walton Beach, Florida, for an additional term of one (1) year, commencing on July 1, 2019, and terminating on June 30, 2020. Please contact Bill Smith for additional information, 689-7158. File Attachments 019-2020 Lease Extension Agreement.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.35 Self-Help Project, for Fundraising and Planning only, Football/Soccer Field lights for Lewis School, presented by Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve for fundraising and planning only a Self-Help Project for Lewis School to add lights to the Football/Soccer Field located North of the school campus. Public Content Approval is requested for fundraising and planning only for a self-help project at Lewis School for adding lights to the Football/Soccer field. Once funds have been raised the project will be brought back to the Board for final approval. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Lewis School Self-Help Project for field lights.pdf (16 KB) Lewis School Self-Help Project - Musco Sports Estimate.pdf (40 KB) Lewis School Football-Soccer Field.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.36 Self-Help Project, for Fundraising and Planning only, Niceville/Ruckel Tennis Center located at Ruckel Middle School to build a Ball Wall, presented by Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended for approval by the Superintendent. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve for fundraising and planning only a self-help project for the construction of a ball wall for the Niceville/Ruckel Tennis Center located at Ruckel Middle School. Public Content The Niceville/Ruckel Tennis Center is seeking School Board approval for fundraising and planning only to do a self-help project of building a ball wall that will serve as a warm up and practice area for Niceville’s and Ruckel’s tennis teams and also to be used by the City of Niceville community. We are asking for your help with this process. Please contact Bill Smith for additional information, 689-7158. File Attachments Ruckel Middle School ball wall location.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.37 Renewal Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2019-2020, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $2,663,827.00 Recommended Action : Motion to approve Renewal Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2019- 2020, in the amount of $2,663,827.00. Public Content This is a recommendation to approve funding and the agreement for the School Resource Program for Fiscal Year 2019-2020 between the School Board of Okaloosa County and the Sheriff of Okaloosa County, in the amount of $2,663,827.00. For additional information, please contact Steve Horton, 689-7184. File Attachments 2019-2020 SRO Agreement final 06-17-2019 .pdf (533 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.38 Renewal of Joint Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the Okaloosa Technical College and CHOICE High School campus, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve Renewal of Joint Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the Okaloosa Technical College and CHOICE High School campus, effective July 16, 2019, for a period of one (1) year. Public Content Motion to approve the Joint Use Agreement between the Sheriff of Okaloosa County and the School Board of Okaloosa County K-9 training facility, effective July 16, 2019, for a period of one (1) year. For additional information, please contact Steve Horton, 689-7184. File Attachments 2019-2020 Joint Use Agreement-OCSO 6-17-2019 .pdf (285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.39 Request to advertise a Public Hearing for adoption of new School Board Policy 11-30 Use of Service Animals, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of new  School Board Policy 11-30 Use of Service Animals. Public Content A public hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 11-30 Use of Service Animals. This proposed Policy is to establish a district policy for the request and provisions of service animals for students, staff and visitors on School Board property. This policy is ADA compliant. The proposed new policy will set forth definitions and guidelines for the use of Service Animals in the District, including school buildings, District vehicles, and other District property and at school or District sponsored events or activities; and to ensure the District's compliance with state and federal laws. For additional information, please contact Teri Schroeder, 833-3108 File Attachments 11-30 Use of Service Animals.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.40 Virtual Instruction Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, Florida presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Virtual Instruction Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, Florida, effective July 1, 2019 through June 30, 2020. Public Content After negotiations with K12 Florida personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide K12 Florida services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2019-2020. For additional information contact Christy Corbin, 850-689-2043. File Attachments Edgenuity Virtual Instruction Provider Agreement- 2019-2020.pdf (6,207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.41 Agreement between The School Board of Okaloosa County, FL and Calvert Education Services, LLC, for Online Educational Products, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Agreement between The School Board of Okaloosa County, FL and Calvert Education Services, LLC, for Online Educational Products, effective July 1, 2019 through June 30, 2020. Public Content After negotiations with Edgenuity personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Calvert services to Okaloosa County public school students who meet the requirements of the program. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved vendor for grades K-5. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2019-2020. For additional information contact Christy Corbin, 850-689-2043. File Attachments CALVERT LEARNING User License and Services Agreement- 2019-2020.pdf (1,091 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.42 Contract between The School Board of Okaloosa County, FL and K12 Florida, LLC, for FuelEd Online Educational Products, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion of approve Contract between The School Board of Okaloosa County, FL and K12 Florida, LLC, for FuelEd Online Educational Products. Public Content After negotiations with Panhandle Area Educational Consortium (PAEC) and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Florida Virtual School services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2019-2020. For additional information contact Christy Corbin at 689-2043. File Attachments K12 Florida, LLC, FuelEd Online Educational Products Agreement- 2019-2020.pdf (10,546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.43 Contract Agreement between Panhandle Area Educational Consortium and The School Board of Okaloosa County, FL, presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Agreement between Panhandle Area Educational Consortium and The School Board of Okaloosa County, FL. Public Content After negotiations with Panhandle Area Educational Consortium (PAEC) and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Florida Virtual School services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2019-2020. For additional information contact, Christy Corbin 850-689-2043. File Attachments Panhandle Area Educational Consortium Contract Agreement- 2019-2020.pdf (1,113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.44 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc. to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, effective July 1, 2019 - June 30, 2020. Public Content The School Board entered into a Master Cooperative Agreement with the Florida Department of Juvenile Justice effective July 1, 2019, to provide educational services to children and youth placed in Department of Juvenile Justice settings in Okaloosa County. Pursuant to Section 1003.52, F.S. and the Master Cooperative Agreement, the School Board may sub-contract with a provider for the provision of the educational programs for these youth. The District proposes to contract with Okaloosa Academy, Inc. to provide education alternative programs and training for students who are residents, or who become residents, of DJJ Facilities. The term of this contract will be July 1, 2019 – June 30, 2020. For questions or more information, contact Teri Schroeder, Program Director, Student Intervention Services at 850-833-3108/ File Attachments 2019-2020 Okaloosa DJJ Contract.pdf (958 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.45 Cooperative Service Agreement between the Florida State University and Okaloosa County School District, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 25, 2019 Absolute Date : Jun 25, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Cooperative Service Agreement between the Florida State University and the Okaloosa County School District. Public Content This agreement provides the opportunity for parents and students to access the Florida State University Multidisciplinary Center for the purpose of independent student evaluations. Please contact Melody Sommer for additional information; 833-5866. File Attachments Cooperative Service Agreement between FSU and OCSD 2019-20.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.46 Agreement between the School Board of Okaloosa County and  Comprehensive Head Start, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 25, 2019 Absolute Date : Jun 25, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and Comprehensive Head Start, effective July 1, 2019 through June 30, 2020. Public Content This agreement provides services for speech therapy, language therapy and educationally related services for eligible pre-kindergarten children, ages three through five, who are enrolled in the Head Start Program. Please contact Melody Sommer for additional information, 833-5866. File Attachments Head Start Agreement 2019-20.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.47 Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 25, 2019 Absolute Date : Jun 25, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students. Public Content This agreement provides Exceptional Student Education services for Walton County students, grades Pre-K through 12, who have met the specific criteria in the areas of Hearing Impaired and Intellectual Disabilities. Please contact Melody Sommer for additional information at 833-5866. File Attachments Walton County Agreement 2019-20.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.48 IDEA Part B, Entitlement 2019- 20 Grant Application and IDEA Part B Preschool Entitlement 2019-20 Grant Application, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 25, 2019 Absolute Date : Jun 25, 2019 Fiscal Impact : Yes Dollar Amount : $7,601,000.00 Budgeted : Yes Budget Source : IDEA Part B, Entitlement and IDEA Part B Preschool Entitlement Recommended Action : Motion to approve the IDEA Part B, Entitlement 2019-20 Grant Application and IDEA Part B Preschool Entitlement 2019-20 Grant Application Public Content These are federal funds provided to the Okaloosa County School District to provide supplemental services to students ages 3-21, who qualify for Exceptional Student Education services. Please contact Melody Sommer for additional information, 833-5866. File Attachments IDEA Grants 2019-20.pdf (1,713 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.49 Title I, Part D: Subpart 2: Local Programs for Neglected and Delinquent 2019-2020, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $199,316.00 Budgeted : Yes Budget Source : Title I Part D: Subpart 2- Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title I Part D: Subpart 2. Public Content Title I, Part D: Subpart 2 Florida Department of Education Project Allocation for the 2019-2020 school year. Okaloosa County's projected allocation is $199,316.00. At this time, the narrative is being completed and the Title I, Part D: Subpart 2 is due to FLDOE 6/30/19. Once the 2019-2020 Title I, Part D: Subpart 2 grant narrative is complete and submitted to the FLDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 301-3008. File Attachments Title I Part D 100A.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.50 Title II Part A: Teacher and Principal Training and Recruiting Fund 2019-2020 Grant Application, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,070,000.00 Budgeted : Yes Budget Source : Title II Part A Federal Grant Recommended Action : Motion to approve the Title II Part A: Teacher and Principal Training and Recruiting fund 2019-2020 Grant Application. Public Content Title II Part A: Teacher and Principal Training and Recruiting Fund 2019-2020 grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional development. Please contact Ann Flanagan at 850-833-6312 for additional information. File Attachments OKALOOSA Program Application 2019-2020.pdf (1,285 KB) OCSD TITLE II DOE 100A.pdf (442 KB) OCSD TITLE II DOE 101 Budget Narrative Form.pdf (508 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.51 Title IV Part A Florida Department of Education Project Application for 2019-2020, presented by Tami Ellis, Science Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2019 Absolute Date : Jun 30, 2019 Fiscal Impact : Yes Dollar Amount : $484,000.00 Budgeted : Yes Budget Source : Title IV Part A- Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title IV Part A. Public Content Title IV, Part A Florida Department of Education Project Application for the 2019-20 school year. Okaloosa County’s projected allocation is $439,504.39 plus $44,495.61 estimated rollover for a total of $484,000.00. At this time, the narrative is being completed and the Title IV, Part A grant is due to FLDOE 06/30/2019. The budget for the Title IV, Part A grant is completed and presented for the Okaloosa County School Board for approval. For additional information please contact Tami Ellis @ 850-833-4122 or 850-217-6539. File Attachments Title IV DOE 100 form.pdf (120 KB) New 2019.2020 OKALOOSA Title IV Budget Draft 4.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.52 Course Number Adoptions for the 2019-2020 School Year for Okaloosa Technical College, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the course number adoptions for the 2019 -2020 School Year for Okaloosa Technical College. Public Content The attached courses have been previously adopted by the School Board and there has been an update to the course numbers. This is a request to adopt the new course numbers only. There are no changes to the course titles, credit, weighting and rationale. For additional information, please contact Denise Berry, 833-3193. File Attachments Course Number Adoption for Okaloosa Technical College 2019.2020.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.53 Extension of Agreement with TSA Consulting Group for Administrative Service of the OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Agreement with TSA Consulting Group for Administrative Service of the OCSD 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program. Upon receipt of the executed plan documents, TSA Consulting Group will notify plan providers of the amended agreement and OCSD administrative costs will be reduced to $0. This will conclude the process of shifting costs from the employer to the investment plan providers. The attachments include: Document Description Extension Letter Extends service from July 1, 2019, through June 30, 2020 Fee Reduction Letter Describes the process by which fees have shifted to providers Amendment - Exhibit Amends the fee schedule to $0.00 per year per employee C TSA Service Agreement entered into with TSA CG in November 2010 (for Agreement reference only) Any questions or requests for additional information may directed to Russ Frakes at 833-5823. File Attachments Okaloosa County School District FL Renewal Ltr 2019-2020. AN.pdf (58 KB) 2019 Fee Reduction - Okaloosa County SD FL.pdf (598 KB) 2019_TransitionExhibit C-Okaloosa County SD FL.pdf (120 KB) TSA - Administration Services Agreement - 201011.pdf (738 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.54 Renewal of Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $3,907,742.00 Budgeted : Yes Recommended Action : Motion to approve renewal of FSBIT membership and Property & Casualty Insurance Program. Public Content The attached renewal exhibit shows the premiums and fees payable for the 2019-20 property and casualty insurance program and includes a comparison to the 2018-19 premiums and fees. During the annal renewal meetings, FSBIT members voted to apply a reserve distribution to the renewal in order to offset the impact of increasing premiums. OCSD's pro rata share of the distribution was $210,854. Please recall that, in addition to the individual policy premiums, the Casualty Loss Fund and Property Loss Fund contributions are also shown as separate line items and represent the District's actuarially determined probable losses for the coming year. For additional information please contact Russ Frakes at 833-5823. File Attachments 2019 FSBIT Individual Member Pricing Sheet - Okaloosa.pdf (85 KB) FSBIT Coverage Summary - 2019-20.pdf (583 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.55 Okaloosa County School Board Resolution No. 19-02 to Adopt 457 Deferred Compensation Plan Documents, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Fiscal Impact : No Recommended Action : Motion to adopt Okaloosa County School Board Resolution No. 19-02 to Adopt 457 Deferred Compensation Plan Documents. Public Content The School Board of Okaloosa County has previously approved adoption of the Model Plan for Florida Public School Employees as established by the Independent Benefits Counsel (IBC) with the support of the FEA, FASA, FADSS and FSBA. The IBC serves to ensure that the group of approved investment providers participating in the Model Plan meet or exceed established standards for fairness and transparency in fees and costs and offer high-quality products and services to public school employees. Security Benefit was recently added as an investment provider by the IBC, however, the plan documents establishing the 457 program must be executed in order for district employees to have access to this investment vehicle. Approval and execution of Resolution 19-02 will allow for the completion of this process. If you have any questions or would like additional information please contact Russ Frakes at 833-5823. File Attachments Resolution 19-02 457 Deferred Compensation Plan Documents.pdf (107 KB) Okaloosa_County_School_District_457_Plan_Impl (1).pdf (1,983 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 119269 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Jannazo, Cynthia Teacher Lewis Middle School 7/1/2019 Dannenmueller, Julie Teacher Bluewater Elementary 7/1/2019 Gainey, William Teacher Bruner MS 7/1/2019 Groat, Teresa Teacher Shalimar Elementary 8/1/2019 Spicer, Melissa Teacher Edwins Elementary 7/1/2019 Matthews, Villian Lunchroom Worker School Food Service 6/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out of Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out of field teachers. Public Content Teachers who are not teaching in their area of certification are considered out of field. At this time there is no one to report. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. 9. Superintendent's Human Resources Recommendations Subject : 9.4 Administrative, Managerial, and Professional/Technical personnel recommendations for school year 2019-2020, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve the Administrative, Managerial, and Professional/Technical Personnel Recommendations for the 2019-2020 school year. Public Content The Superintendent's recommendations for Administrative, Managerial, and Professional/Technical personnel for the school year 2019- 2020. For additional information, please contact Lee Hale, 833-5801. File Attachments Recommendation Board Report, Admin Managerial and Professional.pdf (518 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve Personnel Recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments June 24, 2019 Instructional New Hire Board Report.pdf (213 KB) June 24, 2019 Support Personnel New Hire Board Report.pdf (206 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve Employee Separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Separations Board Report June 24, 2019 Public.pdf (46 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve Employee Transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments June 24, 2019 Transfer Board Report.pdf (252 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Bradley Grant, Shoal River Middle School, 2 hrs Christine Hattan, Transportation North, 23 hrs Edward Lacy, Transportation Central, 1.75 hrs John Love, Riverside Elementary, 30 hrs Marie Nieft, Transportation Central, 3.5 hrs Elaine Salas, ESE Department, 4.75 hrs Angela Wilkins, Niceville High School, 50.5 hrs For more information, contact Lee Hale at 850-833-5801. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve Leave Without Pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 20, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jun 20, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Scope Modification #2 to TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve the Scope Modification #2 to TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $40,000.00. Public Content Approval is requested for a Scope Modification #2 to TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), in the amount of $40,000.00. The revised total Pre-GMP for Task Order No. 2 will be a not to exceed amount of $364,968 comprised of the previously approved Pre-GMP of $135,000 plus the scope modification approved in the amount of $189,968. The Scope Modification description: This Pre-GMP for the TO#2, Scope Modification #2, will add one additional school campus to the Phase I safety initiative. Please contact Dr. Bill Smith for additional information, 689-7158. 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program 6, Task Order #3, GMP, for Florosa Elementary School Parent Pick-Up Relocation Traffic Flow Reconfiguration, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Recommended Action : Motion to approve Program 6, Task Order #3, GMP, for Florosa Elementary School. The GMP cost is not to exceed $ 336,575.00 including the $25,000.00 previously authorized for the Pre-GMP. Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Public Content Florosa Elementary School Parent Drop-off/Pick-up Reconfiguration Project in the amount of Three Hundred Eleven Thousand Five Hundred Seventy Four Dollars ($311,575.00) for the Okaloosa Schools Program 6. The Pre-GMP for this task was previously authorized in the amount of Twenty Five Thousand Dollars ($25,000.00). Our proposal is submitted in the form of Task Order #3 of our Agreement for Total Program Management Services dated November 13, 2018. This proposal will remain open for 30 calendar days from June 24, 2019. The Total Cost of Work for Task Order #3 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $ 311,575.00 Pre-GMP Phase Services - Previously Authorized 25,000.00 Total Cost of Work $ 336,575.00 Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Please contact Bill Smith for additional information, 689-7158. File Attachments GMP Florosa Elementary with comparison spreadsheet.pdf (191 KB) F+G validation letter for TO #3.pdf (32 KB) fully executed GMP for Prog 6 TO #3 board approved 6-24-19.pdf (208 KB) 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-135, Installation of (30) Data Drops, at Pryor Middle School for new IT Lab, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jun 20, 2019 - Workshop Meeting Type : Action Preferred Date : Jun 24, 2019 Absolute Date : Jun 24, 2019 Fiscal Impact : Yes Dollar Amount : $8,700.51 Budgeted : Yes Budget Source : School CAPE Funds Recommended Action : Motion to approve CACI Task Order No. 2-135, Installation of (30) Data Drops, at Pryor Middle School for new IT Lab, in the amount of $8,700.51. Public Content Installation of (30) data drops in the new Lab at Pryor MS, in the amount of $8,700.51. For Additional information contact Dustin Keith, 689-7151. File Attachments CACI Task Order #2-135, Pryor MS, IT Lab Data Drops.pdf (871 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 20, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 6-24-2019 Out-of-State Student Trip Requests.pdf (69 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 20, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jun 20, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jun 20, 2019 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jun 20, 2019 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on June 20, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Jun 20, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.